{"id":2574227,"url":"https://alion.io/job/jpcullen-administrative-assistant","title":"Administrative Assistant","company":{"id":4421598,"name":"JP Cullen","domain":"jpcullen.com","url":"https://alion.io/company/jpcullen","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Madison, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":98000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T23:40:03Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T15:16:42Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nWe are seeking an organized, proactive, and customer-focused Administrative Assistant to support members of our construction operations team. This position plays a critical role in ensuring day-to-day administrative functions run smoothly while assisting project teams, department leaders, and internal stakeholders across the organization.\nResponsibilities\nManage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics\nPrepare presentations, reports, correspondence, and meeting materials\nCoordinate travel arrangements and itineraries as needed\nOrganize department meetings, team events, quarterly reviews, and strategic planning sessions\nManage filing systems, electronic records and document retention practices\nAssist with reception and phone coverage as needed\nCoordinate office supplies, equipment, and vendor needs\nAssist with timekeeping, invoicing support, data entry, and administrative reporting\nHelp identify opportunities to improve workflows, efficiencies, and team communication\nAll other duties as assigned\nQualifications\nHigh school diploma or equivalent\nMinimum of 5 years of administrative, office management, or related experience\nAdvanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams\nStrong organizational skills with the ability to manage multiple priorities and deadlines\nExcellent written and verbal communication skills\nHigh attention to detail and commitment to accuracy\nAbility to maintain confidentiality and exercise sound judgment \nWhy JP Cullen?\nWe specialize in the “Tough Jobs” no one else can do - and that starts with hiring the right people. JP Cullen is a Wisconsin-based, 5th generation family-owned construction management firm, founded in 1892. With over 134 years of experience, we are nationally recognized for tackling complex, high-profile projects across healthcare, education, commercial, and industrial markets. Our success is powered by our people, and our mission drives everything we do.\nOur Mission: To identify, hire, train, and retain the best people to serve our customers.\nCompensation & Benefits\nJP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits - Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.\nEEO\nJP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 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