{"id":2238948,"url":"https://alion.io/job/julius-baer-facilities-and-technology-assistant-mfw","title":"Facilities and Technology Assistant (m/f/w)","company":{"id":3384,"name":"Julius Baer","domain":"juliusbaer.com","url":"https://alion.io/company/juliusbaer","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":21,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Wi-Fi","optional":false}],"status":"live","first_seen_at":"2026-10-05T00:00:00Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-21T18:46:15Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.\nThe Facilities & Technology Assistant supports the Facilities Manager in maintaining the safe, secure and efficient operation of the Guernsey office and its associated technology environment. This is an entry-level development role suitable for a school or university leaver seeking to build experience across facilities management, health and safety, business continuity, physical security and information technology.Working under the guidance of the Facilities Manager, the Facilities & Technology Assistant will assist with office maintenance, contractor management, health and safety activities, business continuity administration, physical security processes, office services and workplace support. The role will also provide first and second-line assistance with user technology, meeting room systems, telephony, Microsoft 365 services and IT asset management.\nYOUR CHALLENGE\nFacilities, Health & Safety and Business Continuity\nSupport the Facilities Manager in maintaining a safe, secure and well-presented office environment\n\nAssist with regular office inspections and the identification and escalation of health and safetyissues\n\nSupport the administration of Health & Safety records, policies and procedures\n\nAssist with maintaining first aid supplies and related records\n\nSupport the coordination of fire drills, emergency exercises and health & safety training activities\n\nAssist with the administration and maintenance of Business Continuity and emergency responsedocumentation\n\nSupport the monitoring and testing of business continuity arrangements\n\nAssist with the management of onsite and offsite archives and records\n\nSupport the maintenance of office equipment, furniture and workplace facilities\n\nAssist with office moves, workspace changes and meeting room preparation\n\nHelp maintain the Office Issues and Feedback tracker and assist in coordinating resolutions\n\nAssist with the ordering and management of stationery and office supplies\n\nSupport the servicing and administration of company vehicles and other office assets\n\nAssist with incoming and outgoing post, courier services and document handling\n\nSupport secure document disposal and physical data destruction processes\n\nHelp ensure policies, procedures and records remain accurate and up to date\n\nPhysical Security and Contractor Management\nSupport the Physical Security Officer responsibilities under the supervision of the Facilities Manager\n\nAssist with visitor management and access card administration\n\nHelp monitor contractor access and compliance with office procedures\n\nAssist with physical security inspections and reporting\n\nSupport the maintenance of building access records and key security controls\n\nLiaise with contractors, suppliers and service providers as directed\n\nAssist in obtaining quotations, coordinating service visits and monitoring contractor performance\n\nInformation Technology Support\n\nProvide first-line technical support to users for common IT issues and service requests\n\nEscalate complex issues to the Facilities Manager, Local IT, Group IT or third-party vendors asappropriate\n\nAssist with the setup, deployment and maintenance of desktops, laptops, mobile devices andperipherals\n\nSupport onboarding and offboarding activities, including equipment preparation and collection\n\nAssist with Microsoft 365 applications including Outlook and Office applications\n\nHelp administer user accounts, permissions and access requests under supervision\n\nSupport meeting rooms, video conferencing facilities and collaboration technologies\n\nAssist with local telephony and mobile communications services\n\nSupport local networking infrastructure including Wi-Fi connectivity and endpoint troubleshooting\n\nAssist with maintaining IT asset inventories and equipment records\n\nHelp coordinate equipment procurement, deployment and disposal processes\n\nAssist with technology upgrades, office moves and infrastructure improvement projects\n\nSupport information security controls and user adherence to security policies\n\nAssist with business continuity and disaster recovery activities relating to technology services\n\nMaintain accurate technical documentation and procedures\n\nGeneral Administration and Service Support\nProvide professional and responsive support to colleagues across the office\n\nAssist with event, meeting and training room setup\n\nSupport reception and office services during periods of absence where required\n\nDevelop strong working relationships with internal stakeholders, suppliers and service providers\n\nMake constructive recommendations for process improvements and efficiency gains\n\nUndertake other duties as reasonably required to support the Facilities Manager and businessoperations\n\nYOUR PROFILE\nPersonal and Social\nDemonstrates a positive and professional attitude with a strong willingness to learn\n\nSelf-motivated with the ability to take ownership of assigned tasks\n\nStrong communication and interpersonal skills\n\nGood organisational and time management skills\n\nStrong attention to detail and accuracy\n\nAbility to work independently whilst also contributing effectively as part of a team\n\nFlexible and adaptable approach to changing priorities\n\nMaintains confidentiality when handling sensitive information\n\nDemonstrates initiative and a customer-focused approach to service delivery\n\nProfessional and Technical\nSchool leaver, college leaver or graduate level candidate\n\nAn interest in facilities management, workplace services, health & safety and informationtechnology\n\nGood working knowledge of Microsoft Office applications\n\nBasic understanding of computer hardware and software would be advantageous\n\nWillingness to develop knowledge of Microsoft 365 technologies\n\nWillingness to learn health & safety, business continuity and physical security requirements\n\nAbility to undertake basic office maintenance and practical tasks\n\nStrong problem-solving and analytical skills\n\nFull driving licence would be advantageous but is not essential\n\nRelevant qualifications in IT, business, facilities management or health & safety would beadvantageous but are not required\n\nWe arelooking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site.\nIs this not quite what you are looking for? Set up a job alert by creating a candidate account here.","description_format":"text","description_chars":6589,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial & Retail Banks","Wealth Management & Financial Advisors"],"lifecycle":[{"event":"open","at":"2026-10-11T01:01:15Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Graduate Trainee, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; Global Business Mobility: Graduate Trainee; Skilled Worker","cap_exempt":false,"checked_at":"2026-10-21T06:25:45+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":53,"band":"ok","label":"Likely open","p_open":1,"p_active":0.591,"p_room":0.9,"age_days":16,"expected_fill_days":31,"reasons":["conf:0","stale_co","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/julius-baer-facilities-and-technology-assistant-mfw","json_url":"https://alion.io/job/julius-baer-facilities-and-technology-assistant-mfw.json","meta":{"generated_at":"2026-10-21T22:07:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31436,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3384},"rest":"https://alion.io/mcp/rest/get_company?id=3384"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjulius-baer-facilities-and-technology-assistant-mfw"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjulius-baer-facilities-and-technology-assistant-mfw"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjulius-baer-facilities-and-technology-assistant-mfw"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/julius-baer-facilities-and-technology-assistant-mfw\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjulius-baer-facilities-and-technology-assistant-mfw"}]}