{"id":4222021,"url":"https://alion.io/job/kainos-workplace-coordinator","title":"Workplace Coordinator","company":{"id":51458,"name":"Kainos","domain":"kainos.com","url":"https://alion.io/company/kainos","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":18,"ghost_share":0.056,"stale_share":0.556,"repost_share":0.111,"time_to_fill_p50_days":35,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-12T00:00:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T05:44:17Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Join Kainos and Shape the Future\nAt Kainos, we’re problem solvers, innovators, and collaborators - driven by a shared mission to create real impact. Whether we’re transforming digital services for millions, delivering cutting-edge Workday solutions, or pushing the boundaries of technology, we do it together.\nWe believe in a people-first culture, where your ideas are valued, your growth is supported, and your contributions truly make a difference. Here, you’ll be part of a diverse, ambitious team that celebrates creativity and collaboration.\nReady to make your mark? Join us and be part of something bigger.\nMain purpose of the role & responsibilities in the business:\nWe are seeking an enthusiastic and proactiveAssociate Workplace Coordinator to support the day-to-day operations of our London office. You will play a vital role in creating a welcoming, friendly, and positive atmosphere in our London office. Working within the Facilities team function of the Property team, you’ll be the go-to person for colleagues, visitors, clients and partners -ensuring the office is not only functional but also a comfortable, safe, and inspiring environment that enables people to do their best work.\nYou’ll be part of a global network of coordinators, delivering high-quality shared services across the business\nResponsibilities include front of house customer service, coordinating facilities services, supporting events and meetings, managing vendors, and contributing to initiatives that enhance employee engagement and productivity.\nThis role requires you to be onsite 5-days a week 8.30am - 4.30pm.\nYour key responsibilities include: \nProviding full-time onsite office support and acting as the central point of contact for all workplace-related queries. \nDelivering professional Front of House reception services, including greeting guests and managing switchboard and mailbox activity. \nSupporting the wider global Facilities team and cross-team collaboration. \nManaging office budget in line with company processes. \nContributing to continuous improvement initiatives to help deliver best-in-class service. \nParticipating in Facilities projects and knowledge-sharing activities across the team and wider office. \nRepresenting Kainos and the workplace team internally and externally, acting as a brand ambassador. \nEnsuring compliance with company standards, processes, and departmental SLAs. \nManaging office supplies, liaising with housekeeping, and overseeing building maintenance (PPM and reactive). \nSupporting Health & Safety compliance, including Fire Warden and First Aider duties (training provided). \nMonitoring physical security and access control in line with policy. \nAssisting with onboarding new colleagues and supporting internal office moves and events. \nBuilding strong relationships with landlords, contractors, and external partners and vendors. \nAssisting with ESG initiatives and reporting. \nAssisting with reporting & statistics. \nAssisting with administrative tasks for the global offices, predominantly UK and Europe. \nOrganising and supporting onsite/offsite meetings and events. \nPlease be aware that this role will include a physical element which will entail putting away deliveries, stocking stationery and supply cupboards etc.\nThis role also occasionally calls for flexibility of start and finish times to cover maintenance works or event facilitation.\nEssential requirements: \nTo thrive in this role, you’ll bring a combination of practical experience, strong interpersonal skills, and a proactive mindset. We’re looking for someone who:\nDemonstrates commercial awareness and a good grasp of how workplace operations support wider business goals. \nCan demonstrate excellent customer service with a proactive can-do attitude. \nManages time effectively, with excellent planning skills and a sharp eye for detail-even when working to tight deadlines. \nStays calm under pressure, makes sound decisions, and knows how to prioritise in a fast-paced environment. \nIs a self-starter who takes initiative and works independently with minimal supervision. \nCommunicates clearly and professionally, both verbally and in writing, with colleagues and external contacts. \nWorks well in a team, taking direction when needed and contributing positively to group efforts-collaboration is key at Kainos. \nUnderstands and follows company policies, procedures, and processes with confidence and consistency. \nHas at least 1 year of experience in a relevant working environment, with a mature, approachable, and collaborative style. \nIs confident using the Office 365 suite (or equivalent digital tools) to support daily tasks and communication. \nEmbracing our differences\nAt Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive. We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are. We also believe every candidate deserves a level playing field. \nOur friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out. \nWe understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.","description_format":"text","description_chars":5511,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation","Custom Software Development"],"lifecycle":[{"event":"open","at":"2026-11-13T05:44:17Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-12T09:37:45+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":35,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-11-13T07:15:48Z"},"pay":null,"html_url":"https://alion.io/job/kainos-workplace-coordinator","json_url":"https://alion.io/job/kainos-workplace-coordinator.json","meta":{"generated_at":"2026-11-13T07:15:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15107,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":51458},"rest":"https://alion.io/mcp/rest/get_company?id=51458"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkainos-workplace-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkainos-workplace-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkainos-workplace-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kainos-workplace-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkainos-workplace-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4222021}},{"tool":"search_jobs","arguments":{"company":"kainos.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4222021},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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