{"id":3896270,"url":"https://alion.io/job/kalamntina-executive-assistant","title":"Executive Assistant","company":{"id":4452918,"name":"Kalamntina","domain":"kalamntina.com","url":"https://alion.io/company/kalamntina","size_band":"51-200","is_staffing_agency":true,"employer_type":"agency","is_intermediary":true,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"D","score":45,"open_postings":836,"ghost_share":0.913,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Aqaba, Jordan"],"countries":["JO"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2025-11-24T00:00:00Z","employer_posted_date":"2025-11-24","last_verified_at":"2026-11-10T13:49:38Z","board_verified":true,"closed_at":null,"days_open":351,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":351},"description":"Responsibilities\nManage the CEO’s daily schedule, appointments, meetings, and travel arrangements.\nPrepare and edit correspondence, presentations, reports, and meeting materials.\nHandle confidential information with discretion and professionalism.\nFollow up on action items, deadlines, and ongoing projects on behalf of the CEO.\nCoordinate and support strategic initiatives, ensuring timely implementation and reporting.\nSupervise and support the Accountant’s tasks to ensure accuracy and compliance.\nReview financial reports, invoices, and expense claims before final submission.\nCoordinate between the CEO and accounting team for financial planning, budgeting, and audits.\nEnsure proper documentation and timely processing of financial transactions.\nServe as a communication bridge between the CEO and various departments.\nTrack departmental updates, reports, and deliverables to ensure alignment with executive priorities.\nAssist in organizing cross-functional meetings, workshops, and company-wide announcements.\nSupport HR, Operations, and other teams as needed to streamline processes and enhance workflow.\nMaintain office systems, records, files, and databases for easy retrieval and accuracy.\nCoordinate with vendors, service providers, and external partners as required.\nSupport administrative tasks such as procurement, documentation, and event coordination.\nQualifications\nBachelor’s degree in Business Administration, Management, or a related field.\nProven experience (3-5 years) as an Executive Assistant or similar administrative role.\nStrong organizational, multitasking, and time-management skills.\nExcellent communication skills in Arabic and English (written and verbal).\nProficiency in Microsoft Office Suite and business communication tools.\nHigh level of professionalism, confidentiality, and attention to detail.\nAbility to work under pressure and manage multiple priorities.\nRequired Skills\nMicrosoft Office\nJob Details\nLocation: Aqaba - 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