{"id":3160045,"url":"https://alion.io/job/kantiv-com-executive-assistant","title":"Executive Assistant","company":{"id":3176140,"name":"kantiv.com","domain":"kantiv.com","url":"https://alion.io/company/kantiv","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["IN"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-23T14:13:02Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-25T22:31:47Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"We are rebuilding how architecture, engineering, and construction firms run their marketing and revenue operations. We work with the firms that design and build the physical infrastructure around us: the buildings, bridges, hospitals, transit systems, and water plants that everyone uses and almost nobody thinks about. Our team genuinely loves this industry. AEC moves billions of dollars through workflows that still rely on spreadsheets, email threads, and tribal knowledge, and our AI-powered platform replaces that mess with software that actually understands how AEC teams pursue work, win it, and deliver it. We’re early, we’re moving fast, we’re hyper customer-centric, and we’re building the system of record for AI for an industry that’s never had one.\nAbout the role\nThis is the role for an EA who finds genuine satisfaction in being the reason everything stands up. You’ll support the CEO to start, with 1-2 additional executives added as the company grows.\nEvery hour the CEO spends on the wrong thing is an hour we are not winning. Your job is to find and eliminate time leakage: every 10-minute context switch, every meeting that should have been a Slack, every back-and-forth that ate a Tuesday morning. You read the subtext in a customer email and know whether it needs a same-day response or a thoughtful 24-hour one. You can tell when a leader needs 30 minutes of unscheduled thinking time and protect it without being asked. Calendar Tetris is your sport.\nWhat you’ll do\nProtect the CEO’s time strategically without being a rigid gatekeeper (this is the job)\n\nOwn a complex CEO calendar across multiple time zones, with more execs added over time\n\nEliminate time leakage: kill meetings that don’t need to happen, shorten the ones that do, batch the rest\n\nMake tradeoff calls on competing requests without escalating every one\n\nBuild a calendar that reflects real priorities, not just whoever asked loudest\n\nProtect deep work blocks like they’re customer meetings\n\nBuild automations where you can: we rely on everyone at the company to work smart with the best available tools\n\nExternal communications\nBe the front door for customers, investors, partners, and candidates reaching the CEO\n\nCustomers come first here; their requests get triaged with that bias and never sit\n\nDraft and send emails on behalf of the CEO\n\nTriage inbound: ruthlessly prioritize what gets a fast reply, what gets a holding message, what gets escalated, what waits\n\nHandle confidential conversations (board, fundraising, hiring, customer issues) with the discretion the role demands\n\nTravel and operations\nPlan domestic and occasional international travel: flights, hotels, ground, agendas, expense reconciliation\n\nCoordinate trips to customer sites, which often means jobsite visits, regional AEC offices, and industry conferences (AIA, ENR events, AEC tech summits)\n\nRun offsites, dinners, and customer visits in San Diego and on the road\n\nLife admin\nHelp the people you support keep their lives running so they can keep the company running\n\nThe judgment to know when a personal thing is blocking work and to handle it before anyone asks\n\nBackup project work\nOccasionally pick up a discrete project end-to-end when it lands between functions\n\nEarly-stage means some weeks you’ll help close a vendor contract, run point on an offsite, or unblock something for recruiting or HR\n\nThe smallest part of the job by design, but real\n\nWhat you’ve done\n3-5+ years supporting founders or senior executives, ideally at a startup or fast-moving tech company\n\nYou’ve supported a high-output executive in a fast environment and you kept up\n\nYou’ve planned real travel, not just booked a flight; you know what to do when the 6am to JFK cancels at 4am\n\nYou write well.\n\nYou’ve held confidential information and never been the leak\n\nComfortable in Google Workspace, Slack, and whatever new tool we throw at you next month\n\nWhat makes someone great here\nYou over-communicate by default and never make people wonder what’s happening\n\nYou ask “why” before you ask “how”: understand the goal, then build the plan\n\nYou don’t wait for a process to exist before you can use one; you build the process\n\nNothing falls through the cracks on your watch\n\nYou bring up problems with a proposed answer attached\n\nYou feel a customer’s urgency the same way the CEO does\n\nCurious about AEC or excited to learn it; this industry rewards people who actually engage with how things get built\n\nStartup experience is a plus, AEC experience is a bigger plus, neither is required if you can show the judgment","description_format":"text","description_chars":4563,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"India","iso":"IN","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Business Development","Knowledge Graphs"],"lifecycle":[{"event":"open","at":"2026-10-23T15:51:26Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":10,"reasons":["conf:2","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/kantiv-com-executive-assistant","json_url":"https://alion.io/job/kantiv-com-executive-assistant.json","meta":{"generated_at":"2026-10-26T00:47:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":877,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3176140},"rest":"https://alion.io/mcp/rest/get_company?id=3176140"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkantiv-com-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkantiv-com-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkantiv-com-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kantiv-com-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkantiv-com-executive-assistant"}]}