{"id":2730266,"url":"https://alion.io/job/kaseya-executive-assistant-2","title":"Executive Assistant","company":{"id":2257,"name":"Kaseya","domain":"kaseya.com","url":"https://alion.io/company/kaseya","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":79,"open_postings":17,"ghost_share":0,"stale_share":0.824,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Miami, United States","United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":62000,"max_usd":133000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":136},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"ChatGPT","optional":true},{"name":"Copilot","optional":true}],"status":"live","first_seen_at":"2026-10-16T16:45:56Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-17T23:23:27Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Kaseya\nKaseya is the leading provider of AI-powered IT management and cybersecurity software, serving Managed Service Providers (MSPs) and internal IT organizations worldwide. Our comprehensive platform helps organizations efficiently manage, secure, and automate their IT environments, driving operational efficiency and long-term business success.\nBacked by Insight Partners, a leading global software investor, Kaseya has experienced sustained double-digit growth and continues to expand its global footprint. Today, Kaseya supports customers in more than 20 countries and manages over 15 million endpoints worldwide.\nFounded in 2000, Kaseya was built by builders - and we're still building. We look for people who create rather than wait, who see a hard problem and lean in, and who treat challenges as raw material. At Kaseya, everyone plays a role in shaping the future of IT: whether you're in engineering, product, sales, marketing, customer support, or operations, your work helps protect, defend, and optimize IT environments across the globe.\nWe're building teams that grow, perform, and make an impact. If you're driven by the itch to make things better - a product, a process, a career - you'll fit right in.\nAt Kaseya, we don't just raise the bar. We build it.\nPosition Summary\nKaseya is seeking a proactive, highly organized, and business-minded Executive Assistant to support a senior executive. This individual will operate with a high degree of discretion, professionalism, and judgment, helping the executive maximize their time, focus, and impact across a fast-paced, high-growth organization.\nThe ideal candidate is more than an administrative support professional. They are proactive, anticipate needs, understand business priorities, effectively manage competing demands, and ensure the executive is prepared for critical meetings, decisions, and commitments. They are comfortable operating independently, adapting to changing priorities, and building strong relationships with internal and external stakeholders.\nThe successful candidate will leverage modern productivity tools, including artificial intelligence (AI), to enhance executive effectiveness, streamline administrative processes, improve information management, and increase efficiency. They should be comfortable incorporating AI into daily workflows to reduce manual effort, improve the quality of deliverables, and support effective decision-making.\nThe Executive Assistant will work closely with senior leadership and key stakeholders and may support interactions with Kaseya's leadership team, Board members, investors, and other high-profile individuals. Experience supporting senior executives in a private equity-backed or high-growth technology organization is highly valued.\nKey Responsibilities\nProvide proactive administrative and operational support to a senior executive, managing priorities, time, information, and relationships.\nManage a complex and dynamic executive calendar, ensuring time is aligned with business priorities and high-value activities.\nAnticipate scheduling conflicts, preparation requirements, information gaps, and follow-up needs before they become issues.\nServe as a professional liaison between the executive and internal and external stakeholders, exercising sound judgment regarding priorities, access, and communication.\nCoordinate meeting logistics, agendas, pre-reads, presentations, briefing materials, and other preparation requirements.\nOrganize executive leadership meetings, Board meetings, investor engagements, and other high-priority business activities, as applicable.\nTrack key decisions, action items, and commitments, proactively following up with stakeholders to ensure accountability and completion.\nCoordinate domestic and international travel, including detailed itineraries, logistics, and last-minute changes.\nDraft, edit, and coordinate executive communications, presentations, and other business materials with professionalism and attention to detail.\nLeverage AI-powered tools to assist with meeting preparation, summarizing information, drafting communications, organizing notes, tracking action items, and streamlining administrative tasks.\nIdentify opportunities to use AI and automation to reduce repetitive work, improve workflows, and increase productivity.\nStay informed about emerging AI capabilities and productivity tools relevant to executive support.\nUse AI tools responsibly, maintaining confidentiality and following company policies regarding data security and approved technology.\nHandle confidential, sensitive, and business-critical information with exceptional discretion and judgment.\nBuild strong working relationships across the organization and effectively coordinate with stakeholders at all levels.\nSupport special projects and business initiatives by coordinating stakeholders, managing timelines, organizing information, and tracking deliverables.\nIdentify opportunities to improve executive effectiveness, team communication, and administrative processes.\nRepresent the executive with professionalism, responsiveness, and sound judgment in all interactions.\nRequired Qualifications\n5-8 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior leaders.\nDemonstrated experience supporting VP-level, C-suite, or other senior executives in a fast-paced organization.\nProven ability to anticipate executive needs, manage competing priorities, and proactively drive follow-through.\nStrong organizational and time-management skills, with the ability to manage complex calendars, multiple stakeholders, and changing priorities.\nExperience using AI-powered tools or modern productivity technology to improve efficiency, streamline workflows, or enhance the quality of work.\nFamiliarity with generative AI tools for meeting summaries, research, content creation, communication drafting, or administrative support.\nAbility to evaluate AI-generated content for accuracy and use AI tools responsibly while protecting confidential information.\nExcellent written and verbal communication skills, with the ability to interact professionally with executives, employees, and external stakeholders.\nStrong attention to detail, sound judgment, and the ability to handle sensitive information with discretion.\nAbility to work independently, take ownership of responsibilities, and make decisions without constant direction.\nStrong problem-solving skills and the ability to remain composed and effective in a fast-paced environment.\nProficiency with Microsoft Office, Zoom, and other executive productivity and collaboration tools.\nPreferred Qualifications\nExperience supporting a C-suite executive or senior leader in a global organization.\nExperience in a private equity-backed organization or high-growth technology or SaaS company.\nExperience coordinating Board meetings, Board materials, investor meetings, or other executive-level engagements.\nHands-on experience with AI-powered productivity tools, such as Microsoft Copilot, ChatGPT, or comparable generative AI platforms.\nExperience identifying opportunities to improve administrative processes through automation or technology.\nExperience supporting executives through organizational growth, transformation, or change.\nExperience working across multiple time zones and supporting globally distributed teams.\nBachelor's degree or equivalent professional experience.\nAdditional information\nKaseya provides equal employment opportunity to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law.","description_format":"text","description_chars":7790,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Service & Asset Management","RMM & MSP Software","Backup & Disaster Recovery"],"lifecycle":[{"event":"open","at":"2026-10-16T17:41:15Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 42 · green card filings: 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