{"id":1120502,"url":"https://alion.io/job/kayak-executive-assitant","title":"Executive Assistant","company":{"id":3573,"name":"KAYAK","domain":"kayak.com","url":"https://alion.io/company/kayak","size_band":null,"is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":83,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Norwalk, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":95000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-22T18:41:23Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-09-23T10:07:08Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"KAYAK, part of Booking Holdings (NASDAQ: BKNG), is a leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car and vacation package. We're also transforming business travel with a new corporate travel solution, KAYAK for Business.\nAs an employee of KAYAK, you will be part of a travel company that operates a portfolio of global metasearch brands including Momondo, Cheapflights and HotelsCombined, among others. From start-up to industry leader, innovation is in our DNA and every employee has an opportunity to make their mark. Our focus is on building the best travel search engine to make it easier for everyone to experience the world.\nKAYAK is looking for a highly organized, detail-oriented Executive Assistant (EA)/Communications Specialist to support the executive team with administrative and coordination tasks. This role sits at the center of how our executive team runs day to day: owning complex calendars, coordinating communications, and keeping the leadership team's priorities moving. The ideal candidate is a problem-solver who thrives in a fast-paced environment, exercises sound judgment with sensitive information, and can juggle competing priorities without dropping details.\nNote, this position is required to work from our Norwalk, CT office 3 days per week.\nWhat You'll Do\nOwn and manage complex, high-volume calendars for members of the executive team, including scheduling meetings across multiple time zones, resolving calendar conflicts.\n\nCoordinate logistics for executive/leadership meetings, offsites, and leadership gatherings, including agendas, materials, room booking, and travel.\n\nPrepare and format presentations, briefing documents, and meeting notes.\n\nServe as a liaison between the executive team and internal/external stakeholders, managing correspondence and follow-ups.\n\nTrack action items and next steps from leadership meetings and ensure timely follow-through.\n\nHandle confidential information with discretion and professionalism.\n\nManage administrative tasks (e.g billing and travel details).\n\nAnticipate the needs of the executive team and proactively address them.\n\nWhat You Bring\n3+ years of experience in an administrative, executive support, or communications coordination role, ideally supporting senior leadership.\n\nExceptional organizational and time-management skills with a proven ability to manage complex calendars.\n\nStrong written and verbal communication skills, with sharp attention to detail.\n\nProficiency with calendar and productivity tools\n\nAbility to handle sensitive and confidential information with discretion.\n\nA proactive, resourceful, AI-forward mindset and the ability to work independently.\n\nComfort operating in a fast-paced and rapidly changing environment.\n\nWe know that no candidate will check every box. If you meet most of these criteria and are excited about this work, we encourage you to apply.\nBenefits and Perks\nWork from (almost) anywhere for up to 20 days per location, per year\n\nCompany-wide week off a year - the whole team fully recharges (and returns without a pile-up of work!)\n\nNo meeting Fridays\n\nPaid parental leave\n\nGenerous paid vacation + time off for your birthday\n\nPaid volunteer time\n\nFocus on your career growth:\n\nDevelopment Dollars\n\nLeadership development\n\nAccess to thousands of on-demand e-learnings\n\nTravel Discounts\n\nEmployee Resource Groups\n\nCompetitive retirement and health plans\n\nFree lunch 2 days per week\n\nFocus on mental health and well-being:\n\nCompany-paid therapy sessions through SpringHealth\n\nCompany-paid subscription to HeadSpace\n\nCOMPENSATION\nThere are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. The range for this Massachusetts -based role is $95,000-$120,000.\nWe offer a competitive base salary and benefits including: health benefits; flexible spending account; retirement benefits; life insurance; paid time off (including PTO, paid sick leave, medical leave, bereavement leave, floating holidays and paid holidays); and parental leave benefits. This role is eligible to be considered for an annual bonus.\nINCLUSION\nAt KAYAK, we want everyone to have the space to grow, share ideas and do great work. That's why we're focused on hiring the best talent from all walks of life and experiences, supporting them well and making sure no one feels like they have to fit a mold to belong here.\nNeed any adjustments for the interview, application or on the job? No problem - just give us a heads-up. We've got you.","description_format":"text","description_chars":4655,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance","Parental leave","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Travel & Tourism"],"lifecycle":[{"event":"open","at":"2026-09-22T18:55:50Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":38,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-09-23T05:45:00Z"},"pay":{"stated_usd_annual":120000,"is_top_pay":true},"html_url":"https://alion.io/job/kayak-executive-assitant","json_url":"https://alion.io/job/kayak-executive-assitant.json","meta":{"generated_at":"2026-09-23T10:50:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}