{"id":3969091,"url":"https://alion.io/job/kayali-assistant-events-manager-ukeu","title":"Assistant Events Manager - UK/EU","company":{"id":679097,"name":"KAYALI","domain":"kayali.com","url":"https://alion.io/company/kayali","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Marketing","role_family":"Marketing","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-09T15:24:07Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T02:23:55Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Who We Are\nFueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination’ in Arabic, KAYALI provides a modern fragrance experience inspired by Mona’s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world’s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.\n\nOur Mission\nTo make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.\nSummary\nSupport the planning and delivery of KAYALI events across the UK/EU, encompassing PR and media events, influencer experiences and consumer activations. Working closely with the Senior PR, Influencer & Events Manager, regional Marketing, Commercial, Education and Operations teams, global colleagues and external agencies, bring brand campaigns to life through engaging experiences that build awareness, relationships, product trial and commercial performance.\nThis is a hands-on delivery role with direct responsibility for day-to-day event coordination and administration. The role holder owns the accuracy and timely completion of event trackers, guest administration, purchasing documentation, logistics and reporting, alongside supporting creative development and on-site execution. Own agreed workstreams and smaller events within approved briefs and budgets, with strategic direction and final approvals retained by the relevant budget owner and senior team. \nRequirements\nEssential Duties and Responsibilities:\nEvent planning and delivery\nSupport the UK/EU event calendar and contribute ideas that reflect campaign objectives, audience needs, local culture and KAYALI brand guidelines. \nTranslate approved briefs into project plans, timelines and task lists; coordinate deliverables, dependencies and approvals across internal teams, agencies and suppliers. \nResearch venues, production partners and hospitality options; obtain and compare quotations, support negotiations and recommend cost efficiencies for approval. \nCoordinate production, styling, branding, catering, staffing, photography and content capture, ensuring partners receive clear briefs and approved assets. \nPrepare run of show documents, production schedules, staffing plans, briefing packs and checklists using agreed global frameworks and regional processes. \nSupport event risk assessments and contingency plans; coordinate required venue, supplier, insurance and health and safety documentation with the relevant teams.Attend site visits and oversee assigned on-site workstreams, including set-up, guest arrival, supplier coordination, stock checks and close-down.\n\nPR influencer and consumer experience\n\nPartner with PR and Influencer colleagues on guest selection, invitations, hosting requirements, gifting and event content opportunities; maintain a consistent and welcoming guest experience. \nCoordinate team travel, accommodation, transfers, itineraries and hospitality, including founder or VIP arrangements where required and approved. \nCoordinate consumer registration, ticketing and attendance processes, working with partners to manage capacity, accessibility needs and guest communications. \nWork with Education, Trade Marketing, Commercial and Operations on product education, sampling, event stock and retail journeys that support trial and conversion. \nAgency and stakeholder coordination\nAct as a day-to-day contact for assigned agencies, venues and suppliers, tracking delivery against the agreed scope, costs and deadlines. \nSchedule project meetings, circulate agendas, record decisions and actions, and follow up with owners to keep delivery on track. \nKeep stakeholders informed of progress, approvals required and emerging risks; escalate budget, timing or delivery concerns before commitments are made.\nEvent administration and financial coordination\nAdministrative duties are a core and ongoing part of this role. The role holder is responsible for completing and maintaining the following activities; \nMaintain the event calendar, project trackers, contact lists and organised shared folders, including current briefs, approvals, quotations, agreements and final event documents. \nComplete supplier onboarding and purchase order requests; submit contracts and purchasing documentation through the required approval process before expenditure is committed. \nMaintain event budget trackers with approved budgets, quotations, committed spend, actual costs and forecasts; flag variances and potential overspend promptly to the budget owner. \nCheck invoices against approved purchase orders and delivered services, resolve discrepancies with suppliers and Finance, and track payment progress and event budget reconciliation. \nCoordinate product and gifting requests, packaging, courier bookings, shipping paperwork and delivery tracking; keep stock allocation, distribution and returns records accurate. \nCompile event records and supporting materials after each activation, including attendance, content links, photography, supplier feedback and final costs. \nRequirements\n4+ years of relevant experience in events, experiential marketing or PR, ideally within beauty, fragrance, luxury, fashion or lifestyle. \nExperience supporting PR and influencer experiences as well as consumer or retail events, with confidence coordinating agencies and suppliers. \nStrong administrative and organisational skills, attention to detail and the ability to manage several projects, deadlines and changing priorities. \nPractical experience managing guest lists, event logistics, purchase orders, invoices and budget trackers; confident using Excel, PowerPoint and shared project tools. \nExcellent written and verbal English, strong interpersonal skills and a collaborative, proactive approach. Additional European languages are an advantage. \nUnderstanding of the UK/EU media, influencer and retail landscape, event measurement and social content opportunities; passion for fragrance and guest experience. \nWillingness to travel across the UK/EU and work occasional evenings and weekends as event delivery requires. \nBenefits\nPremium Medical/Dental/Vision coverage\n Find your Magic Days\n Volunteer Day\n Birthday Leave\n Egg Freezing Benefits\n Employee discounts on all Kayali products\n Quarterly product gifting\nKAYALI is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.","description_format":"text","description_chars":7280,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Germany","iso":"DE","kind":"region"},{"name":"France","iso":"FR","kind":"region"},{"name":"United Kingdom","iso":"GB","kind":"country"},{"name":"Austria","iso":"AT","kind":"region"},{"name":"Belgium","iso":"BE","kind":"region"},{"name":"Bulgaria","iso":"BG","kind":"region"},{"name":"Croatia","iso":"HR","kind":"region"},{"name":"Cyprus","iso":"CY","kind":"region"},{"name":"Czech Republic","iso":"CZ","kind":"region"},{"name":"Denmark","iso":"DK","kind":"region"},{"name":"Finland","iso":"FI","kind":"region"},{"name":"Hungary","iso":"HU","kind":"region"},{"name":"Ireland","iso":"IE","kind":"region"},{"name":"Italy","iso":"IT","kind":"region"},{"name":"Netherlands","iso":"NL","kind":"region"},{"name":"Poland","iso":"PL","kind":"region"},{"name":"Romania","iso":"RO","kind":"region"},{"name":"Spain","iso":"ES","kind":"region"},{"name":"Sweden","iso":"SE","kind":"region"},{"name":"Estonia","iso":"EE","kind":"region"},{"name":"Greece","iso":"GR","kind":"region"},{"name":"Latvia","iso":"LV","kind":"region"},{"name":"Lithuania","iso":"LT","kind":"region"},{"name":"Luxembourg","iso":"LU","kind":"region"},{"name":"Malta","iso":"MT","kind":"region"},{"name":"Portugal","iso":"PT","kind":"region"},{"name":"Slovakia","iso":"SK","kind":"region"},{"name":"Slovenia","iso":"SI","kind":"region"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Fragrances & Perfumes"],"lifecycle":[{"event":"open","at":"2026-11-09T15:24:07Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":47,"reasons":["conf:1","win:early"],"computed_at":"2026-11-10T04:00:25Z"},"pay":null,"html_url":"https://alion.io/job/kayali-assistant-events-manager-ukeu","json_url":"https://alion.io/job/kayali-assistant-events-manager-ukeu.json","meta":{"generated_at":"2026-11-10T04:00:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9396,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":679097},"rest":"https://alion.io/mcp/rest/get_company?id=679097"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkayali-assistant-events-manager-ukeu"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkayali-assistant-events-manager-ukeu"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkayali-assistant-events-manager-ukeu"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kayali-assistant-events-manager-ukeu\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkayali-assistant-events-manager-ukeu"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3969091}},{"tool":"search_jobs","arguments":{"company":"kayali.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3969091},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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