{"id":1314470,"url":"https://alion.io/job/kazimi-operations-lead","title":"Operations Lead","company":{"id":1811100,"name":"KAZIMI","domain":"kazimi.io","url":"https://alion.io/company/kazimi","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"lead","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Berlin, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":61000,"max_usd":160000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":684},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GDPR","optional":false}],"status":"live","first_seen_at":"2026-09-26T12:07:35Z","employer_posted_date":"2026-09-26","last_verified_at":"2026-09-27T02:04:02Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Who We Are\nKAZIMI is a cybersecurity company building a new generation of security infrastructure for mobile apps. We empower mobile app developers to trust their own first-party data, using modern cryptographic and privacy-preserving technologies. Our mission is to create a new paradigm of accuracy for mobile marketing data.\nReporting directly to the COO, you'll own the day-to-day running of finance, payroll, legal administration, and tax. You'll be the go-to person for our external accountant/tax advisor (Steuerberater), payroll provider, and legal counsel, making sure deadlines are met, records are clean, and nothing falls through the cracks. You'll also help prepare the numbers and documentation that support board meetings, investor reporting, and future fundraising.\nThis is a hands-on role for someone who likes getting into the details and building structure where little exists yet. Early on, you'll do much of the work yourself. As we grow, you'll design the processes, tools, and policies that let the company scale without losing control of the basics.\nYou'll get real ownership in close collaboration with the founding team. If you're organized, reliable, and energized by bringing order to a fast-moving environment, we'd love to hear from you.\n\nAbout the role\nGeneral operations\nBuild and document scalable processes and tooling for finance and admin as the team grows.\nTake on ad hoc projects from the COO, such as fundraising data rooms, office setup, and HR admin.\nFinance\nOwn day-to-day bookkeeping: categorize transactions, collect receipts, and reconcile bank and card accounts monthly.\nManage accounts payable and receivable: process invoices, chase overdue payments, and run supplier payments.\nPrepare the monthly close package for the COO and external accountant.\nMaintain the cash-flow forecast and burn/runway tracking; flag variances against budget.\nPrepare financial inputs for board meetings, investor updates, and due diligence requests.\nTrack and administer grants, subsidies, and public funding programs, including reporting obligations.\nManage company expense policy, corporate cards, and spend tool.\nPayroll\nRun monthly payroll with the external payroll provider or Steuerberater, and verify accuracy before approval.\nMaintain employee records: onboarding and offboarding paperwork, contracts, salary changes, and benefits.\nManage social security registrations, health insurance notifications, and statutory reporting.\nAdminister benefits, reimbursements, and allowances such as the Deutschlandticket, pension schemes, and equipment.\nSupport ESOP/VSOP administration: grant documentation, vesting tracking, and employee communication.\nLegal\nMaintain the corporate records: shareholder list, board and shareholder resolutions, minutes, and the Handelsregister and Transparenzregister filings.\nCoordinate with external counsel on contracts, financing documents, and corporate changes.\nManage the contract lifecycle for NDAs, customer agreements, supplier contracts, and DPAs: templates, first-pass review, signatures, and a central repository.\nSupport GDPR compliance: records of processing, DPAs with vendors, and responses to data requests.\nTrack key legal and compliance deadlines, renewals, and obligations from investment agreements.\nTax\nAct as the primary point of contact for the tax advisor (Steuerberater) and supply all required documentation on time.\nCoordinate VAT returns, including monthly or quarterly pre-filings and reverse-charge handling for international customers and vendors.\nSupport annual financial statements and corporate and trade tax filings\nKeep documentation audit-ready and handle correspondence with the tax office.\nSupport R&D tax credit (Forschungszulage) applications and other tax incentives.\n\nWhat we're looking for\n3+ years in finance, operations, or accounting, ideally in a startup, scale-up, or accounting or tax firm.\nRelevant experience of German GmbH administration, payroll, and tax processes.\nComfortable with DATEV or similar accounting tools, spreadsheets, and modern finance software.\nExperience with Greenhouse (or a comparable ATS - Workable, Recruitee, Personio Recruiting).\nHR systems experience: Personio, HiBob or similar.\nExperience with an EOR such as Deel or Remote for employees outside Germany.\nHighly organized and detail-oriented, with strong ownership of deadlines.\nAble to work independently and prioritize in an ambiguous, fast-moving environment.\nWorking proficiency in English and C1 or above German proficiency.","description_format":"text","description_chars":4520,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-26T17:58:47Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":8,"reasons":["conf:1","win:early"],"computed_at":"2026-09-27T03:12:27Z"},"pay":null,"html_url":"https://alion.io/job/kazimi-operations-lead","json_url":"https://alion.io/job/kazimi-operations-lead.json","meta":{"generated_at":"2026-09-27T03:12:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2932,"day_limit":5000,"remaining_today":2068,"minute_limit":60,"resets_at":"2026-09-28T00:00:00Z"}}}