{"id":3710318,"url":"https://alion.io/job/kcrha-coordinator-ar-invoicing","title":"Coordinator, AR & Invoicing","company":{"id":1943576,"name":"KCRHA","domain":"kcrha.org","url":"https://alion.io/company/kcrha","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Seattle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-11-03T22:50:03Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-06T09:35:50Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Coordinator, AR & Invoicing\nTitle: Coordinator, AR & Invoicing (Temporary - 3 months with option to extend 3 months)\nSalary Range: $43.44 - $55.27 (hourly for non-exempt)\nClassification: Full-time; Non-Exempt; Represented by Protec17\nLocation: Seattle, WA; In person 3 days a week & eligible for telework\n* Multiple positions may be filled from this position description / Position will be filled on a rolling basis\nOrganizational Overview\nThe King County Regional Homelessness Authority (KCRHA) is a public administrative agency created by an interlocal agreement between the City of Seattle and King County. Our mission is to administer effective, performance-based homeless services to support a high-functioning homelessness crisis response system to significantly decrease the incidence of unsheltered homelessness across King County using equity and social justice principles. KCRHA serves as the region’s collaborative applicant for U.S. Department of Housing and Urban Development Continuum of Care grants and State of Washington Department of Commerce Encampment Resolution Program funding. KCRHA also maintains the region’s Homelessness Management Information System, Coordinated Entry, Ombuds Office, and Severe Weather coordination for the homelessness response system. KCRHA is transitioning to a smaller, more focused operating model in 2027.\nTeam Overview\nThe Finance Division is responsible for KCRHA’s financial operations, accounting, funder invoicing, payroll accounting, budgeting, financial reporting, and internal financial controls. Finance works with Programs on documentation and programmatic authorization, and with Operations on procurement and contract administration. Provider performance monitoring and programmatic compliance are managed outside Finance. The team is led by the Director of Finance, with individual contributors responsible for distinct financial processes.\nRole Description\nThe Coordinator, AR & Invoicing serves as the primary operational owner of KCRHA's accounts receivable and funder invoicing processes. The position is responsible for preparing accurate and timely invoices, reimbursement requests, and grant drawdowns; tracking outstanding receivables; reconciling billed amounts to financial records; and supporting timely collection of funds from government and other funding partners.\nThe Coordinator maintains complete and accurate receivables records, monitors outstanding balances, investigates discrepancies, and works with internal teams and funders to resolve billing and payment issues. The position supports monthly close, financial reporting, audit preparation, and internal controls, with particular emphasis on ensuring that eligible expenditures are billed, documented, and collected in accordance with applicable funding agreements.\nThis is an individual-contributor position reporting to the Director of Finance. The position does not supervise staff or independently approve material financial adjustments or write-offs.\nAccountabilities\nAccounts Receivable and Funder Invoicing\nPrepare accurate and timely invoices, reimbursement requests, and grant drawdowns for federal, state, local, and other funding partners, ensuring appropriate review and authorization before submission in accordance with funding agreements and established deadlines.\nReconcile expenditures and supporting financial records to funding agreements, approved budgets, and applicable grant-management records before preparing reimbursement requests.\nVerify financial coding, funding allocations, supporting documentation, and applicable expenditure requirements to ensure invoices are complete, accurate, and appropriately supported.\nCoordinate with Programs and other internal teams to obtain required documentation and resolve questions regarding program expenditures, while referring programmatic performance and service eligibility determinations to the responsible team.\nMaintain organized records of submitted invoices, reimbursement requests, drawdowns, supporting schedules, and funder communications.\nMonitor eligible expenditures against funding agreements and billing schedules to identify unbilled amounts, support timely submission of reimbursement requests, and minimize delays in collection.\nReceivables Monitoring and Collections\nMaintain accurate accounts receivable records, including outstanding invoices, reimbursement requests, payment status, aging schedules, and supporting documentation.\nMonitor receivable balances and follow up with funders on outstanding or delayed payments to support timely collection.\nInvestigate discrepancies between billed amounts, payments received, funding agreements, and accounting records; coordinate resolution with funders and internal colleagues.\nPrepare regular receivables aging, collections, and outstanding balance reports for Finance leadership.\nIdentify overdue, disputed, or potentially uncollectible receivables and promptly elevate concerns to the Director of Finance for review and appropriate action.\nThis temporary assignment will support the completion of outstanding invoicing, receivables reconciliation, and related financial closeout activities associated with KCRHA's transition to its 2027 operating model. Working closely with the Finance team and external accounting support, the position will help ensure timely billing, collection, accurate financial records, and continuity of operations. Specifically, this role will support the reconciliation of funder payments, advances, adjustments, and other receipts against applicable funding agreements, outstanding invoices, receivable balances, and general ledger records, ensuring that advances and reimbursements are accurately distinguished and recorded.\nReconciliation and Monthly Close Support\nReconcile accounts receivable balances, funder invoices, reimbursement requests, and payment activity to the general ledger and applicable grant-management records.\nPrepare monthly receivables reconciliations, unbilled expenditure schedules, aging reports, and supporting documentation for the monthly and annual financial close.\nIdentify and investigate differences between NetSuite, Salesforce, funder records, and other financial information systems.\nPrepare proposed journal entries, corrections, and adjustments related to accounts receivable for independent review and approval.\nSupport accurate recognition and reporting of receivables and grant revenue in accordance with applicable accounting policies and financial reporting requirements.\nCoordinate with the Accounts Payable Coordinator and other Finance colleagues to resolve cross-system and funding-allocation discrepancies while maintaining clear ownership of AR processes.\nFunder Reporting and Audit Support\nPrepare and maintain financial schedules, expenditure reports, and supporting documentation required for funder reimbursement, financial monitoring, and audit requests.\nAssist with preparation of financial information for grant reporting, including expenditure and reimbursement status, funding utilization, and outstanding balances.\nMaintain accurate documentation and audit trails supporting invoices, revenue recognition, receivables, payments, and financial adjustments.\nRespond to funder questions regarding invoices, reimbursement status, and supporting financial documentation, escalating material discrepancies or compliance concerns as appropriate.\nSupport the Director of Finance in identifying recurring billing, reconciliation, and collections issues and recommending improvements to financial procedures and controls.\nFinancial Controls, Cross-Training, and Service\nFollow documented segregation-of-duties, approval, reconciliation, records-retention, and financial control requirements; ensure material receivable adjustments, write-offs, and other sensitive transactions receive appropriate independent review and authorization.\nMaintain current procedures and documentation for accounts receivable, funder invoicing, reimbursement requests, and collections.\nParticipate in cross-training and provide backup support for other Finance Coordinator functions, including accounts payable, payroll-related accounting, and financial reporting activities, as needed to ensure continuity of operations. Such assignments will be consistent with the position's classification, the employee's training and qualifications, and established financial controls and segregation-of-duties requirements.\nProvide responsive and professional service to funders, KCRHA colleagues, and external partners while protecting confidential financial information.\nSupport improvements to billing workflows, reconciliation procedures, and the effective use of NetSuite, Salesforce, and related financial systems.\nMinimum Requirements\nAssociate degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant professional experience.\nAt least three years of progressively responsible experience in accounts receivable, funder invoicing, grant reimbursement, accounting, or related financial operations.\nWorking knowledge of accounting principles, accounts receivable management, general ledger coding, account reconciliations, and financial internal controls.\nDemonstrated experience preparing invoices, reconciling financial records, tracking outstanding balances, and resolving billing or payment discrepancies.\nExperience using accounting or enterprise resource planning (ERP) systems, with strong proficiency in Microsoft Excel.\nAbility to interpret funding agreements, financial documentation, and established billing requirements to support accurate and timely reimbursement requests.\nStrong organizational skills, attention to detail, and ability to manage recurring deadlines and multiple funding requirements.\nStrong written and verbal communication skills and an ability to work collaboratively with internal departments, government funders, and external partners.\nPreferred Qualifications\nBachelor's degree in Accounting, Finance, or a related field.\nExperience in government, nonprofit, or grant-funded accounting environments.\nExperience with federal, state, or local government grant invoicing and reimbursement requirements, including HUD Continuum of Care funding.\nFamiliarity with governmental accounting practices, federal grant requirements, and expenditure allowability.\nExperience with NetSuite, Salesforce, or comparable financial and grant-management systems.\nExperience preparing grant reimbursement requests, performing receivables reconciliations, and supporting financial audits in a publicly funded environment.\nAdditional Requirements\nA high level of customer service orientation and attention to detail.\nAbility to provide and accept feedback.\nProficiency with Microsoft Office, particularly Excel.\nMust be able to lift up to 15 pounds at times.\nBenefits\nThe KCRHA offers a comprehensive benefits package.\nHealth: Medical, dental, and vision coverage.\nInsurance: Group Term Life, Additional Employee + Dependent Life and Long-Term Disability (LTD) coverage.\nRetirement: Pension and Deferred Compensations Plan for eligible employees.\nPaid Time Off: Unlimited vacation, 96 hours of paid sick and safe leave, 12 official holidays, and 2 personal holidays.\nFlexible Spending Account (FSA): Pre-tax savings for eligible medical and dependent care expenses.\nEmployee Assistance Program (EAP): Confidential support for personal and work-related challenges.\nCommuter Benefit: Subsidized ORCA card.\nEEO Statement\nThe KCRHA is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, creed, religion, color, national origin, age, alienage or citizenship status, ancestry, nationality, national origin, marital or domestic partnership or civil union status, familial status, sex, sexual orientation, pregnancy, gender identity, or any other characteristic protected by federal, state or local law. In addition, The K...","description_format":"text","description_chars":12087,"description_truncated":true,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":true,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Urban Planning","Insurance Brokers & Agencies"],"lifecycle":[{"event":"open","at":"2026-11-03T22:50:03Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":30,"reasons":["conf:0","win:early"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/kcrha-coordinator-ar-invoicing","json_url":"https://alion.io/job/kcrha-coordinator-ar-invoicing.json","meta":{"generated_at":"2026-11-06T10:12:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18379,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1943576},"rest":"https://alion.io/mcp/rest/get_company?id=1943576"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkcrha-coordinator-ar-invoicing"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkcrha-coordinator-ar-invoicing"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkcrha-coordinator-ar-invoicing"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kcrha-coordinator-ar-invoicing\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkcrha-coordinator-ar-invoicing"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3710318}},{"tool":"search_jobs","arguments":{"company":"kcrha.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3710318},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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