{"id":1018780,"url":"https://alion.io/job/keckobservatory-temporary-administrative-assistant","title":"Temporary Administrative Assistant","company":{"id":34103,"name":"Keck Observatory","domain":"keckobservatory.org","url":"https://alion.io/company/keckobservatory","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-09-17T01:52:32Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-05T22:17:59Z","board_verified":true,"closed_at":null,"days_open":50,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":50},"description":"Are you a dynamic and detail-oriented administrative professional looking to make an immediate impact and contribute to a collaborative and innovative work environment? Are you seeking a part-time opportunity with an organization that values your contributions and fosters a supportive work environment? If so, we invite you to explore this exciting opportunity.\nAbout W.M. Keck Observatory: Located on Hawaii's Maunakea, W.M. Keck Observatory offers astronomers a unique vantage point to explore the universe, all while respecting the deep cultural significance of this site to the indigenous Native Hawaiian community. Our twin telescopes are at the forefront of astronomical research and provide invaluable insights into the cosmos. At Keck, we are committed to service, stewardship, and community engagement. Join us and become an integral part of our mission.\nA Day in the Life of an Administrative Assistant\nThe Administrative Assistant (AA) provides essential administrative support and coordination for individuals, groups, projects, and programs, enabling staff to focus on high-level responsibilities. The AA facilitates organizational operations by preparing documents, ensuring effective process execution, managing information distribution, and supporting training requests. The AA ensures that all their duties are completed accurately, timely, and delivered with high quality. The AA applies experience, judgment, and flexibility to plan and accomplish goals with a wide degree of creativity and latitude.\n\nEssential Functions:\nSchedule appointments, organize calendars, and manage phone calls and emails for supervisors and managers\nPrepare and manage documents and electronic submissions in line with observatory policies and procedures.\nCompile and prepare reports\nPlan meetings and take detailed, accurate minutes\nReview and optimize administrative procedures٫ including the implementation of new templates and filing systems\nServe as the receptionist\nSupport meetings using video conferencing, communications applications, and other productivity tools\nCoordinate travel arrangements, prepare itineraries, complete, and submit travel expense documents, and support event planning\nRequired Qualifications\nEducation\nAssociate’s degree in office administration or relevant professional experience\nExperience\nFive (5) years of progressively responsible experience as an Office or Administrative Assistant\nSkills. Proficiency and ability to:\nTroubleshoot problems\nUse Microsoft Office 365 Suite\nUse cloud-based office applications such as SharePoint and Slack\nUse Adobe Acrobat and e-signing tools\nExplore, learn, and adapt to rapidly evolving technology\nAcquire knowledge quickly to anticipate staff’s needs\nApply initiative and works independently and collaboratively with staff\nProblem solves, to negotiate, and ability in conflict resolution\nProcess and analyze information clearly and take instructions to create efficient actions","description_format":"text","description_chars":2949,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Research Institutes"],"lifecycle":[{"event":"open","at":"2026-09-18T01:52:32Z"}],"visa":[],"liveness":{"score":35,"band":"fade","label":"Fading","p_open":1,"p_active":0.629,"p_room":0.55,"age_days":49,"expected_fill_days":36,"reasons":["conf:4","win:tail"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":56000,"is_top_pay":false},"html_url":"https://alion.io/job/keckobservatory-temporary-administrative-assistant","json_url":"https://alion.io/job/keckobservatory-temporary-administrative-assistant.json","meta":{"generated_at":"2026-11-06T03:06:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5276,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":34103},"rest":"https://alion.io/mcp/rest/get_company?id=34103"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkeckobservatory-temporary-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkeckobservatory-temporary-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkeckobservatory-temporary-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/keckobservatory-temporary-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkeckobservatory-temporary-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1018780}},{"tool":"search_jobs","arguments":{"company":"keckobservatory.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1018780},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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