{"id":2733662,"url":"https://alion.io/job/kelso-building-services-project-management-assistant","title":"Project Management Assistant","company":{"id":678402,"name":"Kelso Building Services","domain":"kelsobuildingservices.com","url":"https://alion.io/company/kelsobuildingservices","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ogden, United States","Draper, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T18:25:03Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-20T11:26:48Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"At Kelso Building Services, we deliver complex construction projects through strong planning, communication, and execution. We're seeking a Project Management Assistant to provide administrative, operational, and coordination support for active commercial construction projects. This position offers an excellent opportunity to work closely with project leadership, develop industry knowledge, and build a long-term career in project management. Our team values professionalism, teamwork, accountability, and continuous development.\nProject Management Assistant Responsibilities\nProvide day-to-day support to project leadership teams throughout project planning, execution, and final closeout activities.\nMaintain project documentation, including contracts, permits, meeting notes, schedules, change requests, and project correspondence.\nAssist with project startup activities by organizing project files, assembling required documents, and coordinating internal handoff procedures.\nTrack project expenditures and support monthly reporting by collecting and organizing cost information.\nCoordinate communication between internal departments, field personnel, vendors, consultants, and clients.\nHelp prepare purchase requisitions, vendor agreements, work authorizations, and procurement records.\nMonitor project deliverables and assist in tracking the status of materials, equipment, and subcontractor commitments.\nSupport schedule management by updating project milestones and communicating timeline changes to stakeholders.\nCreate and maintain logs for RFIs, submittals, change requests, and other project-related documentation.\nReview invoices and supporting documentation for accuracy before submission for processing.\nAssist with preparing project reports, meeting agendas, and executive summaries.\nParticipate in project meetings, document action items, and follow up on outstanding tasks.\nWork with operations and accounting teams to ensure project information remains accurate and current.\nSupport company safety, compliance, and quality initiatives across assigned projects.\nPerform additional project coordination and administrative duties as assigned.\nDesired Qualifications\nPrevious experience in project coordination, construction administration, project support, operations, or a related business environment preferred.\nAssociate's or Bachelor's degree in Business, Construction Management, Engineering, Project Management, or a related field is beneficial but not required.\nAbility to organize large volumes of information while maintaining accuracy and attention to detail.\nStrong time-management skills with the ability to balance multiple priorities and deadlines.\nUnderstanding of budgeting, scheduling, procurement processes, or project controls is advantageous.\nExcellent interpersonal skills and the ability to collaborate with diverse teams and stakeholders.\nProfessional written and verbal communication abilities.\nProficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and Teams.\nExperience working with project management platforms, ERP systems, or document management software is a plus.\nAnalytical mindset with strong problem-solving and organizational capabilities.\nHighly dependable, self-directed, and committed to delivering quality work.\nCompensation & Benefits\nCompetitive pay based on experience, qualifications, and overall skills.\nMedical, dental, and vision insurance options.\n401(k) retirement plan with company contribution opportunities.\nPaid time off and company-recognized holidays.\nTraining, mentorship, and professional growth opportunities.\nStable organization with opportunities for career advancement.\nCollaborative workplace culture focused on employee success.","description_format":"text","description_chars":3737,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Growth opportunities","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-16T18:32:24Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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