{"id":3540217,"url":"https://alion.io/job/kendall-academy-office-manager","title":"Office Manager","company":{"id":4418631,"name":"Kendall Academy","domain":"kendallacademy.com","url":"https://alion.io/company/kendallacademy","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vero Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-30T18:58:06Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-09T15:44:59Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"About Kendall Academy Preschool Center\nKendall Academy Preschool Center is a high-touch early childhood education program dedicated to individualized learning, strong family partnerships, and operational excellence. We pride ourselves on creating a warm, organized, and welcoming environment for children, families, and staff.\nOur Office Manager plays a key role in supporting daily operations, enrollment, compliance, and communication-helping ensure the school runs smoothly and families feel supported every step of the way.\nPosition Overview\nWe are seeking a detail-oriented, friendly, and dependable Office Manager to serve as the administrative backbone of our preschool. This role is ideal for someone who enjoys working with families, staying organized, following up on details, and supporting both enrollment and compliance processes.\nYou will be the first point of contact for many families, manage enrollment follow-ups, and help ensure all required documentation is complete and up to date.\nKey Responsibilities:\nFront Office & Communication\nAnswer and manage incoming phone calls professionally\nGreet families and visitors warmly\nRespond promptly and professionally to parent messages via online portal\nSupport clear communication between families, teachers, and leadership\nEnrollment & Family Follow-Up\nWork within online portal to track tours and enrollment activity\nFollow up with families after tours to:\nConfirm continued interest\nAnswer enrollment-related questions\nAssist with registration and enrollment documents\nSupport families through the enrollment process and ensure a smooth onboarding experience\nRegistration & Student Records\nFollow up with newly registered families to ensure all required documents are submitted\nManage and track:Vaccination records\nPhysical exam forms\nEnsure student files are complete and kept up to date\n\nCompliance Support (DCF & ELC)\nAssist in maintaining compliance with DCF and ELC requirements\nHelp ensure all required documentation is current, organized, and audit-ready\nSupport leadership with administrative compliance tracking as needed\nAdministrative Support\nReview and approve online portal entries submitted by teachers\nSupport daily administrative and operational tasks as needed\nRequirements\nFluent in English and Spanish (required)\nPrior experience in an administrative, office, or school setting preferred\nComfortable using technology and systems\nStrong organizational skills and attention to detail\nExcellent communication and customer-service skills\nAbility to manage follow-ups and documentation accurately\nAble to pass a DCF background screening\nWhy Work With Us\nConsistent daytime schedule (no evenings or weekends)\nSupportive, team-oriented school culture\nMeaningful role supporting children, families, and educators\nOpportunity to grow within a well-established preschool community\nKendall Academy Preschool Center is an Equal Opportunity Employer.\nJob Type: Full-time\nBenefits:\nDental insurance\nLife insurance\nPaid time off\nTuition reimbursement\nVision insurance\nExperience:\nFront desk: 2 years (Required)\nAdministrative: 1 year (Preferred)\nLanguage:\nEnglish (Required)\nSpanish (Required)\nWork Location: In person","description_format":"text","description_chars":3188,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Dental 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