{"id":1673594,"url":"https://alion.io/job/key-com-executive-assistant-ii","title":"Executive Assistant II","company":{"id":450627,"name":"KeyBank","domain":"key.com","url":"https://alion.io/company/key-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":27,"max":41,"currency":"USD","period":"hour","gross":null,"usd_annual":82000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-09-17T00:00:00Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-10-11T11:08:19Z","board_verified":false,"closed_at":"2026-10-11T11:08:19Z","days_open":24,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":24},"description":"Location:\n1 N Wacker Drive, Chicago IllinoisPOSITION OVERVIEW\nProvide executive assistance to the Commercial Leader to perform diverse administrative and clerical duties for the leader and his/her leadership teams while contributing to the overall performance of the Division's functional and cross-functional teams. This role is expected and held accountable to add value, work efficiently and constantly strive to improve internal and external customer experience. Ability to prioritize and organize work while being flexible and nimble enough to change with the needs of business is important for this role. Ability to quickly learn new tools and technologies; with interest and experience in using professional media, digital platforms and the Internet to improve work efficiency, research and creation of Keynote and/or PowerPoint presentations and ongoing communication. Entrepreneurial spirit and desire to understand internal business, outside competition and dynamics of work. Integrity, confidentiality, superior interpersonal skills, proactive & detail-oriented with strong organizational skills are some of the important competencies for the role. Ability to thrive in a fast-paced, team-oriented, deadline-driven environment is necessary\nESSENTIAL JOB FUNCTIONS\nUnder general supervision, provides administrative support to the executive leader and team to include planning, executing, maintaining and coordinating complex calendar of meetings, travel and logistics, expense reports, various system entries and tracking.\n\nAct as liaison between Executives and all internal departments and external business associates to ensure that all matters are attended to in an efficient, professional and timely manner.\n\nPrimary point of contact for internal employees for the executive, initiating work within the department or checking the status of jobs already in progress to ensure timely completion. Manage and track administrative projects for the team, help with onboarding new hires and employee exit formalities.\n\nResponsible for meeting coordination, communication tools, video conferencing and scheduling, and organizing proper venue/room setup as needed.\n\nPlan, coordinate and execute multiple meetings and offsite events simultaneously with ability to adapt to changing priorities.\n\nPhone work: manage phone calls to ensure that due attention is always given to the most urgent materials/requests and all calls are appropriately responded.\n\nSort/prioritize mail; flag & highlight any relevant articles and advertisements\n\nCollect and organize documents from executive’s direct reports\n\nTake lead in planning and organizing team events, socials, offsite meetings, recognition and award ceremonies etc.\n\nTake accurate notes during various meetings and distribute materials pre and post meeting\n\nManage mass communications on behalf of executive.\n\nCollects, compiles and analyzes moderately complex data and information for various internal and external reporting purposes, newsletters and presentation materials.\n\nCultivates a positive environment to promote teamwork, high performance and positivity\n\nManages day-to-day office operations, composes written communications as needed.\n\nClearly and immediately communicates and elevates any problems/issues.\n\nAssists with special projects for events, new processes or projects and presentations as they arise; exercises judgment and reasoning skills.\n\nAbility to work out of base office, willingness to travel occasionally as needed and work overtime, and on weekends with short notice.\n\nCoordinates continuity and recovery responsibilities for Larkin office.\n\nREQUIRED QUALIFICATIONS\nHigh School Diploma or Equivalent experience\n\nA minimum of 7+ years relevant experience supporting executive management\n\nProven ability to manage multiple calendars and projects at one time\n\nAbility to engage with Executive Level Management\n\nStrong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams\n\nPreferred knowledge of Workday and Salesforce\n\nExcellent written and verbal communication skills\n\nExercises sound judgment, discretion, and confidentiality in all matters involved in this job\n\nTakes initiative and works independently on routine as well as more complex and miscellaneous matters.\n\nConfident and resourceful in problem solving, promptly escalating matters where necessary.\n\nHigh-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment.\n\nStrong organizational and time management skills\n\nCOMPENSATION AND BENEFITS\nThis position is eligible to earn a base hourly rate in the range of $27.40 - $41.83 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.Please click here for a list of benefits for which this position is eligible.\nKey has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.\nJob Posting Expiration Date: 10/09/2026\n\nKeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law.Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing .\n#LI-Hybrid","description_format":"text","description_chars":5841,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Professional Services","Commercial & Retail Banks","Consumer Loans & Pawnshops"],"lifecycle":[{"event":"open","at":"2026-10-02T07:33:54Z"},{"event":"close","at":"2026-10-11T11:08:19Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":82000,"is_top_pay":true},"html_url":"https://alion.io/job/key-com-executive-assistant-ii","json_url":"https://alion.io/job/key-com-executive-assistant-ii.json","meta":{"generated_at":"2026-10-11T18:59:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5315,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":450627},"rest":"https://alion.io/mcp/rest/get_company?id=450627"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkey-com-executive-assistant-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkey-com-executive-assistant-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkey-com-executive-assistant-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/key-com-executive-assistant-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkey-com-executive-assistant-ii"}]}