{"id":3040905,"url":"https://alion.io/job/keybank-executive-assistant-i","title":"Executive Assistant I","company":{"id":450627,"name":"KeyBank","domain":"key.com","url":"https://alion.io/company/key-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":37,"ghost_share":0,"stale_share":0.486,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":38,"currency":"USD","period":"hour","gross":null,"usd_annual":76000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-21T22:41:52Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-28T09:34:03Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Location:\n1301 Avenue of the Americas, New York New YorkJob Description\nProvide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handles confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality. Other duties/projects as requested.\nEssential Job Functions\nUnder general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel.\nInteracts with senior leaders and executives within the organization and with outside professional organizations.\nHighly proficient in managing multiple executives’ calendars including scheduling of clients and internal employee meetings within Outlook.\nHeavy travel scheduling experience which includes, booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes.\nProvides superior client service during all interactions with clients, vendors, internal partners, and teammates.\nStrong verbal and written communication skills and the ability to work in a team environment.\nEffectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and/or staff.\nProfessional liaison that facilitates information flow, using clear and fact-based communication\nHandles HR related tasks which includes onboarding/offboarding new hires, system access, timecards, purchasing and expenses.\nHandles confidential information and documents with discretion.\nCollects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.\nPerforms proactive problem research and assists in resolution.\nManages day-to-day office operations, composes written communications as needed. \nCompletes work in fast paced, changing environment without compromising accuracy.\nClearly and immediately communicates and elevates any problems/issues.\nAssists with special projects for events, new processes, or presentations as they arise.\nPerforms other duties as assigned; duties, responsibilities and/or activities may change or new ones may be assigned at any time\nRequired Qualifications\nHigh School Diploma or equivalent experience\nMinimum of 5 years of relevant experience supporting executive management.\nStrong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams\nPreferred knowledge of Workday, CWT (travel system) and Salesforce\nReliable, proactive, and self-motivated\nHigh-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment.\nAbility to engage with Executive Level Management\nExcellent written and verbal communication skills \nStrong organizational and time management skills\nExercises sound judgment, discretion, and confidentiality in all matters \nTakes initiative and works independently on routine as well as more complex matters.\nProven ability to manage multiple calendars and projects at one time.\nWork Location Category: Hybrid- 4+ days a week in office\nCOMPENSATION AND BENEFITS\nThis position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.Please click here for a list of benefits for which this position is eligible.\nKey has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.\nJob Posting Expiration Date: 10/29/2026\n\nKeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. 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