{"id":2705812,"url":"https://alion.io/job/keyfactor-office-experience-admin-part-time","title":"Office Experience Assistant, Part-Time","company":{"id":678466,"name":"Keyfactor","domain":"keyfactor.com","url":"https://alion.io/company/keyfactor","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"HR","role_family":"HR","seniority":null,"employment_type":"part_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Aachen, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":87000,"period":"year","method":"role_country_seniority_unknown","sample_n":95},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-16T12:09:24Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-17T20:41:18Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Keyfactor \nOur mission is to securely connect the world: humans, machines, and AI. Keyfactor is the leader in trust infrastructure for AI and machines, helping the world's largest enterprises and government agencies take control of the cryptographic identities that safeguard every digital interaction. Behind the platform is a global team of people who care deeply about the work and each other. We move fast, think big, and show up for one another every day. If you're looking for work that matters and a team that brings out your best, we hope you'll trust your future with Keyfactor!\nTitle: Office Experience Assistant \nLocation: Aachen, Germany (Hybrid)\nExperience: Associate Level\nJob Function: Human Resources\nEmployment Type: Part Time (16 hours a week)\nIndustry: Computer and Network Security\nAbout the position\nWe are seekingan organized, proactive, and culture-driven Office Assistant to support the daily operations and employee experience across our Aachen and Zurichoffices.\nThis role is ideal for someone who is passionate about creating a welcoming, engaging, and well-run workplace environment where employees feel connected and supported. In addition to managing office operations, this person will play a key role in planning and coordinating culture-building initiatives, employee events, and team experiences that foster collaboration and strengthen company culture. The ideal candidate is highly organized, self-directed, service-oriented, and energized by bringing people together. \nThis is a part time role, you will be expected to work onsite 2 days/ 16 hoursper week, with flexibility based on business needs and office activities.\nResponsibilities\nManage day-to-day office operations for the Aachen and Zurich offices \nManage office suppliers and procurement processes, ensuring timelyordering, replenishment, and coordination of deliveries as needed.\nCoordinate catering, meal arrangements, and restaurant reservations for meetings and events, ensuring timely organization and alignment with team needs.\nServe as the on-site point of contact for day-to-day office matters, providing support and resolving basic operational issues.\nOwn the planning and execution of team buildings, company initiatives, and special events in both offices, ensuring seamless coordination and a high-quality experience for employees.\nYour place of work is Aachen. You may occasionally be required to travel to Zurich to support operational needs and ensure consistency across locations.\nSupporting in coordination of occupational health and safety (OHS) activities, ensuring compliance with local regulations, managing preventive measures. \nSkills and Qualifications\nPrior experience in an administrative or office support role required. \nProficiency in both German and English (written and spoken)\nAbility to self-manage, prioritize tasks, and work independently. \nStrong organizational skills and attention to detail. \nProfessional, dependable, and service-oriented mindset. \nPassion for company culture, employee engagement, and creating positive workplace experiences. \nComfortable managing both routine operational responsibilities and dynamic event coordination. \nExcellent communication and interpersonal skills. \nFamiliarity with Microsoft Office tools (email, calendars, expense tools, etc.). \nCompensation\nSalary will be commensurate with experience. \nCulture, Career Opportunities and Benefits \nWe build teams that continually strive to get better than the day before. You will be challenged daily and given opportunities to grow personally and professionally. We balance autonomy and structure to create an entrepreneurial environment to spur creativity and new ideas. \nHere are just some of the initiatives that make our culture special: \nSecond Fridays (a company-wide day off on the second Friday of every month minus November and December due to the Holiday schedule). Please note that this benefit is subject to change.\nComprehensive benefit coverage globally.\nPaid Parental Leave is available to new parents. Structure varies based on regional/government requirements. In regions where government-paid leave doesn’t exist, like in the U.S., the company offers generous paid parental leave, along with comprehensive adoption and fertility support.\nCompetitive time off globally.\nDedicated employee-focused ambassadors via Key Contributors & Culture Committees. \nDIVERSE Commitment, a call to action for a more inclusive and diverse future in business, society, and technology. \nThe Keyfactor Alliance Program to support DEIB efforts. \nWellbeing resources, wellness allowance, mindfulness app free membership, Wellness Wednesdays. \nGlobal Volunteer Day, company non-profit matching, and 3 volunteer days off.\nMonthly Talent development and Cross Functional meetings to support professional development. \nRegular All Hands meetings - followed by group gatherings. \nOur Core Values \nOur core values are extremely important to how we run our business and what we look for in every team member:\nTrustis paramount. \nWe deliver security software and solutions where trust and openness are of the highest importance for our customers. We are honest and a trusted partner in every aspect of business. \nCustomersare core. \nWe strategize, operate, and execute through a customer-centric view. We prioritize the security interests of our customers, and we act as if their data were our own. \nInnovationnever stops, it only accelerates. \nThe speed of change is accelerating. We are committed, through investment and focus, to stay ahead of the innovation curve. \nWe deliver withagility. \nWe thrive in high-paced and continually changing environments. We navigate through newly added variables, adjust accordingly, while driving towards our strategic goals. \nUnited byrespect. \nRespect for all is what unites us. We promote diversity, inclusivity, equity, and acting with empathy and openness, both in our business and in our communities. \nTeamsmake “it” happen. \nVision and goals are not individually achievable - they require teamwork. We pride ourselves in operating as a cohesive team, creating promoters and partners, and winning as one. \nKeyfactor is a proud equal opportunity employer including but not limited to veterans and individuals with disabilities. \nREASONABLE ACCOMMODATION: Applicants with disabilities may contact a member of Keyfactor’s People team via  and/or telephone at 1.216.785.2990 to request and arrange for accommodations at any time. \nKeyfactor Privacy Notice","description_format":"text","description_chars":6526,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Equity","Parental leave","Professional development"],"hiring_locations":[{"name":"Germany","iso":"DE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Identity Management","Information Security"],"lifecycle":[{"event":"open","at":"2026-10-16T12:31:02Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/keyfactor-office-experience-admin-part-time","json_url":"https://alion.io/job/keyfactor-office-experience-admin-part-time.json","meta":{"generated_at":"2026-10-17T20:44:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4895,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678466},"rest":"https://alion.io/mcp/rest/get_company?id=678466"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkeyfactor-office-experience-admin-part-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkeyfactor-office-experience-admin-part-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkeyfactor-office-experience-admin-part-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/keyfactor-office-experience-admin-part-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkeyfactor-office-experience-admin-part-time"}]}