{"id":2727195,"url":"https://alion.io/job/keyfactor-senior-rfp-bid-manager-emea","title":"Senior RFP & Bid Manager, EMEA","company":{"id":678466,"name":"Keyfactor","domain":"keyfactor.com","url":"https://alion.io/company/keyfactor","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Sales","role_family":"Sales","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Stockholm, Sweden","Barcelona, Spain","Aachen, Germany","Solna, Sweden","Madrid, Spain"],"countries":["SE","ES","DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":71000,"max_usd":146000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":68},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"PKI","optional":false},{"name":"Salesforce","optional":false}],"status":"live","first_seen_at":"2026-10-16T12:42:13Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-17T14:17:04Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Keyfactor \nOur mission is to securely connect the world: humans, machines, and AI. Keyfactor is the leader in trust infrastructure for AI and machines, helping the world's largest enterprises and government agencies take control of the cryptographic identities that safeguard every digital interaction. Behind the platform is a global team of people who care deeply about the work and each other. We move fast, think big, and show up for one another every day. If you're looking for work that matters and a team that brings out your best, we hope you'll trust your future with Keyfactor!\nTitle: Senior RFP & Bid Manager, EMEA \nLocation: Stockholm, Sweden; Aachen, Germany; Barcelona or Madrid, Spain; United Kingdom\nExperience: Senior\nJob Function: Revenue Operations\nEmployment Type: Full-Time\nIndustry: Computer and Network Security \nAbout the position\nThe Senior RFP & Bid Manager, EMEA is responsible for establishing, managing, and continuously improving the RFP, RFI, and tender response management framework across Keyfactor's EMEA sales organization. Operating as a specialized individual contributor, the role owns the operational processes, governance standards, tools, and knowledge management practices required to support effective and consistent bid responses.\nThe position coordinates the end-to-end RFP response process, working closely with Sales, Solutions Engineering, and other relevant departments to obtain required inputs, manage timelines and dependencies, and facilitate accurate, complete, and timely submissions. The role applies specialized knowledge of bid management practices and procurement procedures to identify operational risks, recommend appropriate response approaches, and drive improvements in process effectiveness and efficiency. \nAs part of a newly established function, the role develops scalable operating practices and documentation to support the continued development of RFP management capabilities within EMEA and potential future adoption in other regions.\nThis position can be based out of our offices in following locations and we have a hybrid work model: Stockholm (Sweden), Barcelona or Madrid (Spain), Aachen, Germany or United Kingdom. \nResponsibilities \nOwn and continuously improve the EMEA RFP and bid management operating framework, establishing standardized intake procedures, response workflows, submission controls, and governance practices to ensure consistent and effective execution across the region.\nCoordinate the end-to-end execution of complex RFP, RFI, and tender responses, working closely with Sales, Solutions Engineering, Legal, Compliance, and other relevant functions to obtain required inputs, manage timelines and dependencies, and ensure timely, accurate, and complete submissions.\nDevelop and continuously improve bid management methodologies and standards, identifying operational inefficiencies, evaluating improvement opportunities, and implementing solutions to enhance response quality, turnaround time, and cross-functional effectiveness.\nApply specialized knowledge of public and private tender procedures, assessing procedural requirements, identifying submission risks, and providing guidance to internal stakeholders on appropriate response processes while escalating matters requiring legal, compliance, or commercial decisions to the relevant functions.\nEstablish and govern a centralized RFP content and knowledge management framework, including the administration of Loopio and approved supporting tools, ensuring content accuracy, consistency, currency, and appropriate validation by relevant subject-matter experts.\nFacilitate effective cross-functional collaboration throughout the bid response process, coordinating contributions from Sales, Solutions Engineering, Product Management, Legal, Compliance, Finance, and Professional Services, and ensuring that dependencies, responsibilities, and escalation requirements are clearly communicated.\nExercise independent professional judgment in managing RFP response activities, determining when approved content can be used, identifying requirements for additional specialist input, and escalating complex or sensitive matters to the appropriate accountable stakeholders.\nCoordinate the review and validation of technical, security, service-related, and contractual information included in bid responses, ensuring that product capabilities, roadmap statements, security representations, implementation commitments, and service deliverables are reviewed and approved by the relevant authorized functions prior to submission.\nServe as the primary operational point of contact for customer procurement representatives and external bid management partners, coordinating procedural clarifications, submission requirements, joint-bid activities, and response logistics while involving Sales and other relevant stakeholders in substantive customer discussions.\nDevelop and maintain RFP management performance reporting, monitoring submission volumes, turnaround times, response quality, content effectiveness, and relevant bid outcomes, analyzing operational trends, and recommending process improvements to Revenue Operations and Sales leadership.\nProvide specialized functional guidance to internal stakeholders on bid management practices, supporting the consistent application of established workflows, tender procedures, governance standards, and RFP management tools across the EMEA sales organization.\nDevelop and maintain scalable bid management documentation and implementation playbooks, establishing repeatable methodologies and operating practices that support the ongoing development of the EMEA function and potential future adoption in other regions.\nMinimum Qualifications, Education, and Skills \nMinimum Education\nBachelor's degree in Business Administration, Management, Communications, or a related field, or equivalent relevant professional experience.\nMinimum Knowledge & Job Experience\nMinimum 5 years of relevant experience in RFP management, proposal management, bid management, or a closely related function, preferably within B2B software or technology environments.\nDemonstrated experience coordinating complex RFPs, RFIs, and tenders involving multiple internal functions and external stakeholders.\nProven experience establishing, improving, or governing structured bid response processes, including standardized workflows, content management practices, and operational procedures.\nStrong working knowledge of public and private procurement processes, including open, restricted, negotiated, and competitive dialogue procedures.\nExperience identifying procedural and operational risks and coordinating their resolution with relevant internal subject-matter experts.\nExperience working with RFP management platforms and content repositories; experience with Loopio is strongly preferred.\nDemonstrated ability to independently prioritize RFP activities, manage competing deadlines, and determine when additional specialist input or escalation is required.\nExperience collaborating with Sales, technical specialists, Legal, Compliance, and Professional Services in complex bid response environments.\nFamiliarity with B2B software environments; experience in cybersecurity, PKI, or information security is advantageous but not required.\nExperience with Salesforce is preferred.\nAPMP certification or a comparable professional qualification is advantageous.\nMinimum Skill\nStrong bid and proposal project management skills, including planning, prioritization, stakeholder coordination, and deadline management.\nDemonstrated process design, documentation, governance, and continuous improvement skills.\nStrong analytical and problem-solving skills, with the ability to assess procedural requirements, identify operational risks, and recommend appropriate solutions.\nExcellent written communication and content review skills, ensuring accuracy, clarity, and consistency in customer-facing submissions.\nStrong cross-functional stakeholder management and influencing skills, with the ability to coordinate contributors without direct reporting authority.\nProficiency in RFP management tools, structured content repositories, and business productivity applications.\nAbility to analyze operational performance data and translate findings into practical process improvements.\nExcellent organizational skills, attention to detail, and ability to manage multiple concurrent priorities.\nStrong communication skills and ability to work effectively across diverse teams and cultures within EMEA.\nMinimum Abilities\nAbility to work independently within broadly defined procedures, policies, and business objectives.\nAbility to apply specialized knowledge and sound professional judgment to complex bid management activities.\nAbility to establish and continuously improve operational processes in a developing functional environment.\nAbility to coordinate multiple stakeholders and manage dependencies while maintaining effective working relationships.\nAbility to identify potential operational, procedural, and submission risks and determine appropriate escalation requirements.\nAbility to influence stakeholders through specialized expertise, collaboration, and effective communication rather than formal organizational authority.\nAbility to maintain accuracy, consistency, and attention to detail under competing deadlines.\nAbility to adapt working methods and priorities to changing business requirements across EMEA.\nAbility to distinguish operational decisions within the role's authority from matters requiring formal technical, legal, compliance, or commercial approval.\nTravel Requirements\nUp to 15% travel time required\n #LI-NA1\nCompensation\nSalary will be commensurate with experience. \nCulture, Career Opportunities and Benefits \nWe build teams that continually strive to get better than the day before. You will be challenged daily and given opportunities to grow personally and professionally. We balance autonomy and structure to create an entrepreneurial environment to spur creativity and new ideas. \nHere are just some of the initiatives that make our culture special: \nSecond Fridays (a company-wide day off on the second Friday of every month minus November and December due to the Holiday schedule). Please note that this benefit is subject to change.\nComprehensive benefit coverage globally.\nPaid Parental Leave is available to new parents. Structure varies based on regional/government requirements. In regions where government-paid leave doesn’t exist, like in the U.S., the company offers generous paid parental leave, along with comprehensive adoption and fertility support.\nCompetitive time off globally.\nDedicated employee-focused ambassadors via Key Contributors & Culture Committees. \nDIVERSE Commitment, a call to action for a more inclusive and diverse future in business, society, and technology. \nThe Keyfactor Alliance Program to support DEIB efforts. \nWellbeing resources, wellness allowance, mindfulness app free membership, Wellness Wednesdays. \nGlobal Volunteer Day, company non-profit matching, and 3 volunteer days off.\nMonthly Talent development and Cross Functional meetings to support professional development. \nRegular All Hands meetings - followed by group gatherings. \nOur Core Values \nOur core values are extremely important to how we run our business and what we look for in every team member:\nTrustis paramount. \nWe deliver security software and solutions where trust and openness are of the highest importance for our customers. We are honest and a trusted partner in every aspect of business. \nCustomersare core. \nWe strategize, operate, and execute through a customer-centric view. We prioritize the security interests of our customers, and we act as if their data were our own. \nInnovationnever stops, it only accelerates. \nThe speed of change is accelerating. We are committed, through investment and focus, to stay ahead of the innovation curve. \nWe deliver withagility. \nWe thrive in high-p...","description_format":"text","description_chars":12901,"description_truncated":true,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Hybrid work","Parental leave","Professional development"],"hiring_locations":[{"name":"Germany","iso":"DE","kind":"country"},{"name":"France","iso":"FR","kind":"region"},{"name":"United Arab Emirates","iso":"AE","kind":"region"},{"name":"United Kingdom","iso":"GB","kind":"country"},{"name":"Austria","iso":"AT","kind":"region"},{"name":"Belgium","iso":"BE","kind":"region"},{"name":"Bosnia and 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