{"id":2315871,"url":"https://alion.io/job/keysight-executive-assistant-2","title":"Executive Assistant","company":{"id":53596,"name":"Keysight","domain":"keysight.com","url":"https://alion.io/company/keysight","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jibe","truth_index":{"grade":"B","score":75,"open_postings":120,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":19},"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"OneDrive","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-12T01:21:00Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-13T00:46:55Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"OverviewKeysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~16,800 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.\nOur award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.\nWe are seeking a highly organized, proactive, and technology-savvy Executive Assistant to provide primary executive support to the Senior Director and administrative and operational support to designated members of the International Tax team. The successful candidate will serve as a trusted partner who can effectively manage executive priorities, coordinate complex cross-functional activities, and use modern digital tools, including AI-enabled productivity solutions, to drive operational excellence.\nResponsibilities\nThe position requires sound judgment, discretion, and the ability to operate effectively in a fast-paced global environment. The role supports activities across multiple regions and functions and requires strong organizational, communication, stakeholder management and project coordination capabilities.\nManage a complex and dynamic executive calendar, including prioritization of meetings, and scheduling across multiple time zones.\nCoordinate domestic and international travel arrangements, including itineraries, logistics and supporting documentation.\nPrepare meeting agendas, briefing materials, presentations, and executive summaries.\nSupport departmental budget administration, including vendor setup, raising purchase requisitions, and invoice and cost tracking. \nMaintain action-item trackers and monitor progress against commitments and deadlines.\nSupport planning and coordination of key initiatives, projects, and organizational activities.\nMaintain accurate and organized records in accordance with applicable company policies, information-management requirements, access controls, and confidentiality expectations.\nUtilize Microsoft 365 applications, including Outlook, Teams, SharePoint, PowerPoint, Excel, and Copilot to support efficient operations.\nIdentify opportunities to streamline administrative and operational processes through automation and digital solutions.\nSupport adoption of approved AI-enabled productivity tools while maintaining appropriate governance and quality controls.\nContinuously improve team workflows and administrative processes to enhance effectiveness and efficiency.\nBuild strong working relationships across global regions and functions.\nCoordinate interactions with external service providers, consultants, and professional advisors as needed.\nHandle highly confidential information with discretion and professionalism.\nRespond to routine inquiries and exercise judgment in resolving or appropriately escalating complex matters.\nQualifications\nRequired\nDiploma or higher qualification in Business Administration, Management, Secretarial or Administrative Studies, or related discipline, or equivalent relevant experience.\nMinimum of 6 years of relevant administrative or executive support experience, including at least 3 years supporting senior leaders in a multinational organization.\nDemonstrated ability to support leaders with regional or global responsibilities.\nAdvanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and OneDrive. Experience with Microsoft Copilot or other AI-enabled productivity tools is preferred. \nExperience using Microsoft Copilot or other approved AI-enabled productivity tools.\nExcellent written and verbal communication skills in English. \nExceptional organizational and time-management skills, with ability to manage competing priorities and perform effectively under pressure.\nHigh standards of professionalism, integrity, and discretion.\nStrong business judgment and problem-solving ability, attention to detail, and execution discipline. \nEffective stakeholder and relationship management skills across functions, regions, and organizational levels.\nAdaptability and commitment to continuous improvement and operational excellence.\nPreferred\nProficiency in Mandarin Chinese.\nExperience with Oracle and Concur or demonstrated ability to learn new enterprise systems quickly.\nFamiliarity with project management practices and tools.\nExperience supporting Tax, Finance, Legal or another corporate function in a multinational organization.\nCareers Privacy Statement ***Keysight is an Equal Opportunity Employer.***\nThe position requires sound judgment, discretion, and the ability to operate effectively in a fast-paced global environment. The role supports activities across multiple regions and functions and requires strong organizational, communication, stakeholder management and project coordination capabilities.\nManage a complex and dynamic executive calendar, including prioritization of meetings, and scheduling across multiple time zones.\nCoordinate domestic and international travel arrangements, including itineraries, logistics and supporting documentation.\nPrepare meeting agendas, briefing materials, presentations, and executive summaries.\nSupport departmental budget administration, including vendor setup, raising purchase requisitions, and invoice and cost tracking. \nMaintain action-item trackers and monitor progress against commitments and deadlines.\nSupport planning and coordination of key initiatives, projects, and organizational activities.\nMaintain accurate and organized records in accordance with applicable company policies, information-management requirements, access controls, and confidentiality expectations.\nUtilize Microsoft 365 applications, including Outlook, Teams, SharePoint, PowerPoint, Excel, and Copilot to support efficient operations.\nIdentify opportunities to streamline administrative and operational processes through automation and digital solutions.\nSupport adoption of approved AI-enabled productivity tools while maintaining appropriate governance and quality controls.\nContinuously improve team workflows and administrative processes to enhance effectiveness and efficiency.\nBuild strong working relationships across global regions and functions.\nCoordinate interactions with external service providers, consultants, and professional advisors as needed.\nHandle highly confidential information with discretion and professionalism.\nRespond to routine inquiries and exercise judgment in resolving or appropriately escalating complex matters.\nRequired\nDiploma or higher qualification in Business Administration, Management, Secretarial or Administrative Studies, or related discipline, or equivalent relevant experience.\nMinimum of 6 years of relevant administrative or executive support experience, including at least 3 years supporting senior leaders in a multinational organization.\nDemonstrated ability to support leaders with regional or global responsibilities.\nAdvanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and OneDrive. Experience with Microsoft Copilot or other AI-enabled productivity tools is preferred. \nExperience using Microsoft Copilot or other approved AI-enabled productivity tools.\nExcellent written and verbal communication skills in English. \nExceptional organizational and time-management skills, with ability to manage competing priorities and perform effectively under pressure.\nHigh standards of professionalism, integrity, and discretion.\nStrong business judgment and problem-solving ability, attention to detail, and execution discipline. \nEffective stakeholder and relationship management skills across functions, regions, and organizational levels.\nAdaptability and commitment to continuous improvement and operational excellence.\nPreferred\nProficiency in Mandarin Chinese.\nExperience with Oracle and Concur or demonstrated ability to learn new enterprise systems quickly.\nFamiliarity with project management practices and tools.\nExperience supporting Tax, Finance, Legal or another corporate function in a multinational organization.\nCareers Privacy Statement ***Keysight is an Equal Opportunity Employer.***","description_format":"text","description_chars":8531,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Chinese","level":"All levels","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["EDA Software","Simulation & Digital Twin Software","Test & Measurement Instruments"],"lifecycle":[{"event":"open","at":"2026-10-12T04:12:44Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":22,"reasons":["conf:2","stale_co","win:early","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/keysight-executive-assistant-2","json_url":"https://alion.io/job/keysight-executive-assistant-2.json","meta":{"generated_at":"2026-10-13T01:30:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"assistant_verified","counted_by":"address","units_charged":1,"used_today":274,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":53596},"rest":"https://alion.io/mcp/rest/get_company?id=53596"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkeysight-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkeysight-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkeysight-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/keysight-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkeysight-executive-assistant-2"}]}