{"id":3047717,"url":"https://alion.io/job/keystone-sr-executive-assistant","title":"Sr. Executive Assistant","company":{"id":2509583,"name":"Keystone","domain":"keystone.com","url":"https://alion.io/company/keystone","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":22,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":129,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States","New York, United States","San Francisco, United States","Seattle, United States","Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":115000,"max":130000,"currency":"USD","period":"year","gross":null,"usd_annual":130000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-22T00:02:07Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-28T00:23:41Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Keystone is a premier economics, technology, and strategy consulting firm built to help companies lead through transformation. As breakthrough innovations reshape industries, redefine competition and change our society, complex and highly competitive ecosystems emerge. Keystone advises technology leaders, Fortune 100 companies, their legal counsel, and governments on business, economic, litigation, and regulatory strategy in relation to these innovations and competitive eco-systems. We operate globally from offices in New York City, Boston, San Francisco, Seattle, London, Dubai, and Washington, D.C.\nAbout the Sr. Executive Assistant Role \nWe are seeking an experienced, highly organized Senior Executive Assistant to support a senior partner at Keystone who also serves as a professor at Harvard Business School, with active research and teaching responsibilities. \nThis is a high-touch role requiring exceptional judgment, discretion, responsiveness, and attention to detail. The Senior Executive Assistant will manage a high-volume calendar and significant travel across client, academic, research, teaching, and other professional commitments. The role requires effective coordination across Keystone and HBS while navigating competing priorities and changing schedules. \nThe ideal candidate is proactive, resourceful, and highly dependable, with the ability to operate effectively in a complex, fast-paced environment and stay ahead of competing demands. \nKey Responsibilities \nCalendar Management and Gatekeeping \nOwn complex, high-volume calendars across multiple time zones, making independent decisions about priorities, conflicts, and trade-offs. \nProtect time for deep work, travel recovery, and personal commitments, and adapt quickly as priorities shift. \nAct as a trusted gatekeeper and point of contact for senior internal and external stakeholders, including clients. \nDetermine who needs direct access and who can be redirected, and decline requests diplomatically without damaging relationships. \nTriage incoming requests, flag what needs the executives' attention, and handle what doesn't independently. \nCommunications and Inbox Management \nManage executive inboxes by surfacing priorities, drafting responses, filing and archiving, and ensuring nothing time-sensitive slips. \nDraft, edit, and send correspondence on behalf of the executives, adapting tone and content to the audience, from clients and senior leaders to internal teams. \nBuild strong relationships with internal and external stakeholders to deliver a seamless, professional executive experience. \nMeeting Preparation and Follow-Through \nAnticipate needs ahead of meetings by preparing briefing materials, agendas, attendee backgrounds, and relevant context. \nEnsure the executives walk into every meeting prepared. \nSchedule and coordinate internal meetings, client meetings, and team events, including room bookings, catering, A/V, and virtual logistics. \nCapture action items and drive follow-ups to completion, tracking open loops across both executives so nothing stalls. \nProvide regular updates to the executives on outstanding items and next steps. \nStrategic Initiatives and Project Support \nHelp build and scale new initiatives, coordinating timelines, workstreams, and stakeholders across internal teams, clients, and external expert networks. \nTrack deliverables and deadlines, prepare status updates, and keep the executives informed of progress and risks. \nBuild and maintain relationships with external experts, partners, and vendors, coordinating outreach, scheduling, and logistics. \nIdentify opportunities to streamline processes, templates, and recurring workflows, and implement improvements. \nAdministrative Support \nPlan and manage complex domestic and international travel end-to-end, including flights, hotels, itineraries, visas, ground transportation, and real-time changes. \nProcess expenses and reimbursements accurately and on schedule, and reconcile corporate card activity. \nManage hours submission and timekeeping for the Partners, ensuring accurate and timely entries that support client billing. \nMaintain organized filing systems, contact lists, and records for easy retrieval. \nPrepare, format, and proofread documents, presentations, and reports to a client-ready standard. \nCoordinate onboarding logistics for new team members and serve as a liaison with office operations, IT, and finance. \nHandle confidential information, including personnel, client, and financial matters, with complete discretion. \nQualifications \n5-7 years of executive support experience, including supporting senior leaders (Partner, C-suite, or equivalent) in professional services, finance, consulting, or a similarly fast-paced environment. \nA track record of operating with autonomy: you make good calls without being told and know when to escalate. \nExceptional organization and attention to detail across competing priorities, with the ability to support more than one executive at once. \nExcellent written communication: you write clearly, concisely, and professionally, and can draft in an executive's voice with minimal editing. \nStrong verbal communication and interpersonal skills, with the presence and poise to interact confidently with clients, senior stakeholders, and external partners. \nSkill at managing up, pushing back diplomatically, and handling sensitive conversations with tact. \nAbsolute discretion with confidential information. \nAdvanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and comfort learning new tools quickly. \nWhy Join Us \nAt Keystone, you will join a collaborative and intellectually rigorous environment where operational excellence supports meaningful, high-impact client work. We offer competitive compensation, comprehensive benefits, and a culture grounded in integrity, curiosity, and teamwork. \nIn addition to annual salary, we provide an annual discretionary bonus, 401k contribution, and competitive benefits package. Actual Compensation within the range will depend upon the level the individual is hired into based on their skills, experience, and qualifications.\nAnnual Salary Range\n$115,000—$130,000 USD\nAt Keystone we believe diversity matters. At every level of our firm, we seek to advance and promote diversity, foster an inclusive culture, and ensure our colleagues have a deep sense of respect and belonging. If you are interested in growing your career with colleagues from varied backgrounds and cultures, consider Keystone.","description_format":"text","description_chars":6515,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Advisory, Valuation & Restructuring","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-10-22T01:06:30Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":5,"expected_fill_days":129,"reasons":["conf:3","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":130000,"is_top_pay":true},"html_url":"https://alion.io/job/keystone-sr-executive-assistant","json_url":"https://alion.io/job/keystone-sr-executive-assistant.json","meta":{"generated_at":"2026-10-28T04:07:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5412,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2509583},"rest":"https://alion.io/mcp/rest/get_company?id=2509583"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkeystone-sr-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkeystone-sr-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkeystone-sr-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/keystone-sr-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkeystone-sr-executive-assistant"}]}