{"id":1986573,"url":"https://alion.io/job/kilowott-executive-assistant-operations-client-coordination","title":"Executive Assistant – Operations & Client Coordination","company":{"id":2405860,"name":"Kilowott","domain":"kilowott.com","url":"https://alion.io/company/kilowott","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Keka","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":25000,"period":"year","method":"role_country_seniority_unknown","sample_n":13},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false}],"status":"live","first_seen_at":"2026-10-06T09:34:21Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-13T05:41:41Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"About Breakpodden\nBreakpodden is a Norwegian online store and streaming channel dedicated exclusively to football (soccer) trading cards. Based in Stavanger, Norway, the brand has built an active hobby community around collecting, buying, selling, trading, opening, and winning football cards.\nA major part of Breakpodden's community engagement happens through live-streamed card breaks, interactive polls, giveaways, competitions, and card-winning activities.\nEvery Tuesday evening, Breakpodden hosts live card breaks on platforms such as YouTube and Twitch. During these sessions, collectors can purchase spots representing specific football clubs or players. Breakpodden then opens premium card boxes or packs live on camera, and participants receive the cards pulled for their selected team/player.\nThe live sessions may also include polls, contests, giveaways, and opportunities for community members to win cards, making the streams highly interactive and engaging.\nRole Overview\nWe are looking for a proactive and highly organized Executive Assistant / Operations Coordinator who can support the day-to-day operations of Breakpodden and assist with coordination around its online store, live-streaming activities, customers, and football-card community.\nThis is not a traditional 9-to-5 EA role. The person should be comfortable working in a fast-moving digital environment and supporting activities that sometimes take place according to Norwegian/European timings.\nKey Responsibilities\nProvide day-to-day executive and administrative support.\nCoordinate calendars, meetings, reminders, follow-ups, and operational activities.\nAssist with preparation and coordination for weekly live card breaks.\nHelp manage participant information, purchased spots, team/player allocations, polls, giveaways, and card winners.\nMaintain accurate records of cards won or allocated during live sessions.\nCoordinate information relating to packing, shipping, customer orders, and deliveries.\nSupport communication with customers and members of the Breakpodden community.\nAssist with the online store, order tracking, inventory information, and general e-commerce coordination.\nHelp prepare information, schedules, spreadsheets, reports, and trackers.\nCoordinate with internal and external teams to ensure activities are completed on time.\nAssist with YouTube/Twitch live-stream preparation and post-stream follow-ups.\nTrack pending tasks and proactively follow up with relevant stakeholders.\nHandle confidential business and executive information professionally.\nSupport additional administrative, operational, and coordination requirements as needed.\nWorking Hours & Flexibility\nThe role requires a high degree of flexibility with working hours. While regular working hours will apply on most days, shift timings may be highly irregular on certain days depending on live streams, events, and operational requirements.\nIn particular, Tuesday live-break sessions may require working later hours to align with Norway timings.\nOn days requiring significantly irregular or late working hours, Work From Home (WFH) will be permitted.\nWhat We're Looking For\nStrong communication and coordination skills.\nExcellent organizational and time-management abilities.\nComfortable working independently and taking ownership of tasks.\nAbility to manage multiple activities and follow-ups simultaneously.\nGood knowledge of Excel/Google Sheets and other productivity tools.\nComfortable using or learning platforms such as YouTube, Twitch, e-commerce systems, and social media.\nStrong attention to detail, particularly when maintaining customer, order, card, and winner records.\nWillingness to work flexible hours when required.\nInterest in football, collectibles, trading cards, e-commerce, or online communities would be an advantage.\nPrior experience as an Executive Assistant, Operations Executive, E-commerce Executive, or Coordinator would be preferred.\nIdeal Candidate\nThe ideal candidate is someone who enjoys a role that combines Executive Assistance, operations, e-commerce, customer/community coordination, and live-event support. They should be adaptable, dependable, digitally comfortable, and willing to adjust their schedule when Breakpodden's live activities require it.","description_format":"text","description_chars":4256,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Norway","iso":"NO","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce","IT Consulting & Digital Transformation","Custom Software Development"],"lifecycle":[{"event":"open","at":"2026-10-07T02:36:18Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.835,"p_room":1,"age_days":6,"expected_fill_days":20,"reasons":["conf:0","win:early","comp:attention"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/kilowott-executive-assistant-operations-client-coordination","json_url":"https://alion.io/job/kilowott-executive-assistant-operations-client-coordination.json","meta":{"generated_at":"2026-10-13T09:03:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13592,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2405860},"rest":"https://alion.io/mcp/rest/get_company?id=2405860"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkilowott-executive-assistant-operations-client-coordination"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkilowott-executive-assistant-operations-client-coordination"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkilowott-executive-assistant-operations-client-coordination"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kilowott-executive-assistant-operations-client-coordination\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkilowott-executive-assistant-operations-client-coordination"}]}