{"id":1730012,"url":"https://alion.io/job/kimley-horn-administrative-assistant-2","title":"Administrative Assistant","company":{"id":1885935,"name":"Kimley-Horn","domain":"kimley-horn.com","url":"https://alion.io/company/kimley-horn","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":7,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tulsa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":75000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T23:46:49Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-21T01:10:43Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"Overview\nKimley-Horn is looking for an Administrative Assistant to join our team in our Tulsa, Oklahoma (OK)! This is an in-office role.\nResponsibilities\nAssist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents\nWeekly trips to local municipalities to deliver drawings and coordinate with city staff\nAssist with producing plans, project manuals, and reportsThis can consist of copying, printing, binding, filing, and scanning documents\n\nCompile meeting agendas, minutes, and other miscellaneous documents\nProactively manage Outlook calendars (meetings/call scheduling)\nBook travel arrangements and manage expense reports\nPartner with other administrative staff firm leaders\nManage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors \nOrder supplies\nMaintain and upkeep production rooms, supply rooms, kitchen, and common areas\nAssist with event planning and coordination\nQualifications\n4+ years in a corporate/professional environment in an Administrative role\nStrong verbal and written communication skills (grammar/proofreading)\nStrong proficiency in MS Office Suite\nProfessional, organized, client-oriented, and deadline driven\nProven ability to maintain confidentiality\nAble to anticipate needs and manage competing priorities\nPositive team player with commitment to quality\nSelf-starter who can thrive in an environment where leaders often travel off site serving clients \nContract management and billing experience preferred\nGraphics and PowerPoint skills preferred\nWhy Kimley-Horn?\nAt Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!\nKey Benefits at Kimley-Horn\nExceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.\nComprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.\nTime Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.\nFinancial Wellness: Student loan matching in our 401(k), and performance-based bonuses.\nProfessional Development: Tuition reimbursement and extensive internal training programs.\nFamily-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.","description_format":"text","description_chars":2908,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Science & Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-02T23:46:49Z"}],"visa":[],"liveness":{"score":18,"band":"cold","label":"Long shot","p_open":1,"p_active":0.505,"p_room":0.35,"age_days":17,"expected_fill_days":7,"reasons":["conf:1","wave","velocity","win:tail","comp:brand"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/kimley-horn-administrative-assistant-2","json_url":"https://alion.io/job/kimley-horn-administrative-assistant-2.json","meta":{"generated_at":"2026-10-21T02:30:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3711,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1885935},"rest":"https://alion.io/mcp/rest/get_company?id=1885935"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkimley-horn-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkimley-horn-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkimley-horn-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kimley-horn-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkimley-horn-administrative-assistant-2"}]}