{"id":1730070,"url":"https://alion.io/job/kimley-horn-administrative-assistant-4","title":"Administrative Assistant","company":{"id":1885935,"name":"Kimley-Horn","domain":"kimley-horn.com","url":"https://alion.io/company/kimley-horn","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":14,"ghost_share":0,"stale_share":0,"repost_share":0.214,"time_to_fill_p50_days":15,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Indianapolis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":81000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-10-02T23:46:49Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-11-04T01:52:57Z","board_verified":false,"closed_at":"2026-11-04T01:52:57Z","days_open":32,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":32},"description":"Overview\nJoin one of Fortune Magazine's \"100 Best Companies to Work For\"!\nKimley-Horn is seeking a Human Resources Assistant for our dynamic regional HR team.\nYou will play a crucial role in supporting our Midwest HR team and ensuring the smooth operation of various administrative functions.\nThis office-based role is located at 500 E. 96th Street, Suite 300, Indianapolis, Indiana (IN).\nResponsibilities\nManage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires.\nPartner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.\nManage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications.\nEnter new hire details into HRIS system in accordance with onboarding guidelines and best practices.\nSchedule new hire orientation and assign any required new hire trainings.\nManage and maintain personnel files via HRIS Document Manager and hard copies.\nAssist Recruiters with job postings, career fair coordination, candidate interview coordination, travel arrangements and the processing of associated travel expenses.\nUse HRIS system to prepare reports.\nSupport internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information.\nEnsures federal and state regulation compliance for labor law posters.\nManage calendars and help schedule meetings/conference calls.\nSupport the organization and scheduling of training or other meetings as needed.\nOrganize and maintain the HR supply room and order supplies.\nPerform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.\nOther duties as assigned.\nQualifications\nHigh School Diploma or equivalent\nStrong interpersonal and communication skills; strong punctuation and grammar skills\nProficient in MS Office Suite; highly proficient in Excel, Word, and Outlook\nProficient in Adobe Acrobat\nPositive, client service-oriented\nCollaborative and team-oriented\nCapable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.\nVisibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.\nWhy Kimley-Horn?\nAt Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!\nKey Benefits at Kimley-Horn\nExceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.\nComprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.\nTime Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.\nFinancial Wellness: Student loan matching in our 401(k), and performance-based bonuses.\nProfessional Development: Tuition reimbursement and extensive internal training programs.\nFamily-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.","description_format":"text","description_chars":3608,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Professional development","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Science & Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-02T23:46:49Z"},{"event":"close","at":"2026-11-04T01:52:57Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/kimley-horn-administrative-assistant-4","json_url":"https://alion.io/job/kimley-horn-administrative-assistant-4.json","meta":{"generated_at":"2026-11-06T05:05:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8859,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1885935},"rest":"https://alion.io/mcp/rest/get_company?id=1885935"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkimley-horn-administrative-assistant-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkimley-horn-administrative-assistant-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkimley-horn-administrative-assistant-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kimley-horn-administrative-assistant-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkimley-horn-administrative-assistant-4"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1730070}},{"tool":"search_jobs","arguments":{"company":"kimley-horn.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1730070},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}