{"id":2489469,"url":"https://alion.io/job/kimley-horn-administrative-assistant-5","title":"Administrative Assistant","company":{"id":1885935,"name":"Kimley-Horn","domain":"kimley-horn.com","url":"https://alion.io/company/kimley-horn","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":15,"ghost_share":0,"stale_share":0,"repost_share":0.067,"time_to_fill_p50_days":17,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint Paul, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T01:40:20Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-11-06T08:03:40Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":23},"description":"Overview\nKimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” has an exciting opportunity for an Administrative Assistant to join our team in Twin Cities! We are seeking a proactive self-starter to provide administrative support to our teams! This is an in-office role at 767 Eustis Street Suite 100 Saint Paul, MN.\nThe person enjoys organization, loves interacting with people, and remains flexible when plans change. Your strengths include keeping things in order, proof reading, and completing tasks efficiently. You are resourceful, can juggle multiple roles, and generate positive energy. You excel in uncertainty and enjoy creating innovative solutions. You should be thoughtful, an excellent writer, highly detail-focused, and eager to help and learn. This role involves a mix of administrative duties and projects like event planning and supporting marketing efforts.\nOffice schedule for this opportunity: Monday through Thursday 7:30 am -5:30 pm (1 hour lunch), and 8:00 am -12:00 pm on Friday.\nResponsibilities\nAssist with revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents\nAssist with producing exhibits, plans, project manuals, and reports \nCompile meeting agendas, minutes, and other miscellaneous documents\nAttend project meetings to record minutes\nProactively manage Outlook calendars (meetings/call scheduling)\nBook travel arrangements and manage expense reports\nSupport the office’s monthly invoicing activities\nPartner with other administrative staff firm leaders\nSupport reception activities including: answer/direct phone calls, send/receive packages, and greet visitors as needed\nMaintain and upkeep production rooms, supply rooms, and common areas\nAssist with event planning and coordination, including conference room set up\nRun occasional work-related errands during regular business hours\nQualifications\n2+ years in a corporate/professional environment in an Administrative role\nStrong verbal and written communication skills (grammar/proofreading)\nStrong proficiency in MS Office Suite; PowerPoint skills highly preferred\nProfessional, organized, client-oriented, and deadline driven\nProven ability to maintain confidentiality\nAble to anticipate needs and manage competing priorities\nPositive team player with commitment to quality\nSelf-starter who can thrive in an environment where leaders often travel off site serving clients \nContract management and billing experience preferred\nSalary Range: $55,000 to $65,000\nDepending on applicable experience and education.\nWhy Kimley-Horn?\nAt Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!\nKey Benefits at Kimley-Horn\nExceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.\nComprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.\nTime Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.\nFinancial Wellness: Student loan matching in our 401(k), and performance-based bonuses.\nProfessional Development: Tuition reimbursement and extensive internal training programs.\nFamily-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.","description_format":"text","description_chars":3869,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Urban Planning","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-14T01:40:20Z"}],"visa":[],"liveness":{"score":42,"band":"fade","label":"Fading","p_open":1,"p_active":0.77,"p_room":0.55,"age_days":23,"expected_fill_days":17,"reasons":["conf:2","wave","velocity","win:tail","comp:junior,brand"],"computed_at":"2026-11-06T05:58:05Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":true},"html_url":"https://alion.io/job/kimley-horn-administrative-assistant-5","json_url":"https://alion.io/job/kimley-horn-administrative-assistant-5.json","meta":{"generated_at":"2026-11-06T08:57:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16084,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1885935},"rest":"https://alion.io/mcp/rest/get_company?id=1885935"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkimley-horn-administrative-assistant-5"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkimley-horn-administrative-assistant-5"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkimley-horn-administrative-assistant-5"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kimley-horn-administrative-assistant-5\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkimley-horn-administrative-assistant-5"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2489469}},{"tool":"search_jobs","arguments":{"company":"kimley-horn.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2489469},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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