{"id":3228946,"url":"https://alion.io/job/kinderaliving-ward-clerk-full-time","title":"Ward Clerk - Full-Time","company":{"id":2684962,"name":"Kinderaliving","domain":"kinderaliving.ca","url":"https://alion.io/company/kinderaliving","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":19,"max":null,"currency":"CAD","period":"hour","gross":null,"usd_annual":28000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-08-19T19:01:48Z","employer_posted_date":"2026-08-19","last_verified_at":"2026-10-27T10:47:36Z","board_verified":true,"closed_at":null,"days_open":68,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":68},"description":"“How do you bring kindness to others every day?”\nJoin us in our journey of kindness - our Kind era - where compassion is our language, and kindness is our legacy. We are committed to nurturing a culture of kindness that flourishes within our team. Our valued team members are the heart of our mission and their well-being directly impacts the lives of those in our care.\nThe Ward/ Staffing Clerk reports to the Director of Care and is expected to assist with all the day-to-day facility wide and nursing administrative functions as directed by the Director of Care.\nWage Rate:\nThe starting wage rate is $19/hour.\nVacancy:\nThis is an existing vacancy.\nResponsibilities:\nAssists in the production and distribution of nursing department communications under the direction of the Director of Care.\nResponsible for word processing of all correspondence for the Nursing Department and Executive Director.\nUpdates policy and procedures manuals.\nOrganizes the years of service, educational achievement, and excellent attendance awards with the Staff Development Coordinator.\nMaintains open communication at all levels. \nAssists with the completion of the annual budget for the nursing department\nAssists with the completion of variance reporting for staffing hours with Director of Care\nOrders equipment/supplies/stationary for the nursing department and administration.\nEnsures appropriate staffing patterns, effective utilization of team members and materials management.\nFollows Absenteeism control programs and maintain attendance/absenteeism reports and communicate any recurrent absenteeism to the Director of Care\nResponsible for recording and tracking agency utilization and billing.\nEffectively maintains care records that emphasize and can be measured as delivering on a daily basis a person-centered approach.\nDemonstrates good knowledge of Collective Agreement, Employment Standards Act, Labour Relations Act, and Occupational Health & Safety Act.\nManages all vacant schedules due to employee absences such as LOAs, vacation requests, sick calls, and administrative leaves.\nActively assigns employees work schedules and maintains staffing schedules for the nursing department using the Scheduling System.\nUses staff schedule care system and ensures team member coverage for any unfilled shifts by reaching out to Home's employees first according to collective agreement then staffing agencies as directed/needed.\nCompletes and maintains scheduling and payroll for all nursing personnel.\nBooks agency personnel as directed.\nProvides leadership and supervision to reception employees if applicable.\nSets the vision, goals and objectives for the department in collaboration with the team members and in line with the overall Home's vision and strategic directions\nMotivates team members and establishes incentive programs that recognize excellent performance.\nSubmits documentation and reports to the Executive Director and/or Director of Care as requested.\nParticipates in facility-wide quality improvement activities.\nMaintains records management\nAny and all other tasks as assigned\nQualifications:\nThe qualifications needed to join our family are as follows:\nHigh School graduate or G.E.D. with courses in typing and mathematics. Nursing background is an asset.\nWorking knowledge and high comfort level to use computer hardware and software programs.\nExpedient data entry skills.\nAbility to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines. \nSense of responsibility, integrity, and confidentiality.\nOn the job training in business office procedures in this facility.\nMust be well groomed, patient, courteous, tactful, and pleasant.\nAbility to be non-judgemental towards others\nAbility to have meaningful engagements with others\nMust have the ability to cooperate with other personnel.\nMust be level headed and calm in emergencies.\nSecond language is an asset.\nMust have a clear vulnerable sector screen, no older than 6 months, TB test results less than 6 months old, must be able to provide three supervisory reference\nWhat do we offer you?\nCompetitive wages\nEmployee perks\nSupport for personal and professional growth\nWe appreciate all applicants' interest, only those selected for further consideration will be contacted.\nWe are committed to inclusion, diversity, and equity in the workplace, and we welcome applications from all persons. Our organization takes the accessibility needs of employees and candidates with disabilities into account during the position summary review process. Employees and candidates are required to notify their Director/Manager/Supervisor or Hiring Manager if they have any accessibility needs, and the organization will work with the employee to address them.","description_format":"text","description_chars":4805,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Senior Living & Assisted Living","Nursing Homes & Long-Term Care"],"lifecycle":[{"event":"open","at":"2026-10-25T07:25:04Z"}],"visa":[],"liveness":{"score":10,"band":"cold","label":"Long shot","p_open":1,"p_active":0.348,"p_room":0.28,"age_days":68,"expected_fill_days":30,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":28000,"is_top_pay":false},"html_url":"https://alion.io/job/kinderaliving-ward-clerk-full-time","json_url":"https://alion.io/job/kinderaliving-ward-clerk-full-time.json","meta":{"generated_at":"2026-10-27T13:50:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2079,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2684962},"rest":"https://alion.io/mcp/rest/get_company?id=2684962"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkinderaliving-ward-clerk-full-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkinderaliving-ward-clerk-full-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkinderaliving-ward-clerk-full-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kinderaliving-ward-clerk-full-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkinderaliving-ward-clerk-full-time"}]}