{"id":3423642,"url":"https://alion.io/job/kinective-executive-operations-coordinator","title":"Executive Operations Coordinator","company":{"id":3178430,"name":"Kinective","domain":"kinective.io","url":"https://alion.io/company/kinective-io","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gilbert, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":77000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-28T17:58:36Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-01T18:19:44Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Description\nReady to transform banking?\nKinective is the leading provider of connectivity, workflow, and analytics software for the banking sector. With the most comprehensive, open, and connected technology ecosystem in banking, We help financial institutions unlock new services, modernize operations, and elevates client experiences to enhance their competitive edge.\nOk... but what does all of that actually mean? Banks and credit unions are using some pretty archaic systems, which makes adopting new and innovative technology difficult if not impossible. Kinective is the connector (get it?) that bridges that technology gap and helps modernize the way FIs work. Our 300+ team of mega-talented and passionate folks are brought together with the unifying desire to make life easier (and better) for our clients and ultimately paving the way for banks and credit unions to modernize the way they work.\nWhy Kinective?\nWe’re transforming our industry. You’re hopping in a rocket ship when you join the Kinective team. We have our sights set on becoming the go-to banking technology enabler, giving our customers total freedom in choosing any system, technology, or provider to scale their innovation efforts and have it integrate with their banking core. Oh, and we’re the only ones doing that right now.\nWe love our customers (and they love us, too). Creating incredible customer outcomes is a unifying value at Kinective, with over a 95% customer retention rate.\nAll the benefits. We care about you on and off the clock, which is why we are proud to offer plenty of great benefits to choose from. A generously flexible PTO, medical, dental, vision, even pet insurance, just to name a few.\nWe’re cool people building cool stuff. Underneath all of the banking acronyms and terminologies is a team of motivated, driven humans building the future of banking. We value a workplace that allows us to work hard, be challenged, and ultimately be supported in our endeavors.\nWhat does life at Kinective look like?\nBid adieu to snooze-fest corporate environments. At Kinective, we believe that balance is key. We know how to have fun, and how to hit deadlines. We know how to collaborate and enjoy comradery, and how to provide feedback to help each other grow professionally.\nOur culture empowers team members to take the lead, upholds integrity as our bedrock, and values trust and respect in all our operations. We believe in learning new skills, mentoring colleagues, and nurturing personal development. That’s why we seek to promote from within and give our team members the opportunity to rise with us.\nThe Team\nIn this role, you would be a part of the Executive team and reporting to our Manager, Executive Services.\nOffice Expectation\nThis role is in office with an expectation of 5 days a week in-office. Our hours are 8-5pm.\nWell, you’ve made it this far\nSeems like we might be meant to be, right? If you think you’re the right fit for Kinective, go ahead and click “apply.” And, even if you’re not quite sure if you’re qualified, we encourage you to apply and we can decide together.\nRequirements\nThe Cliffs Notes\nAs the Executive Operations Coordinator at Kinective, you’ll be a key member of the Executive Support team, partnering closely with the Manager of Executive Support to help the Executive Leadership Team operate effectively. The role combines high-touch executive support with ownership of defined operational work and cross-functional projects. You’ll manage responsibilities such as event planning, expense platform administration, AI-enabled workflows, and project coordination-expanding your ownership as you build context and demonstrate success.\nYou’re the type of person who gets equal satisfaction from nailing a 10-person logistics puzzle as you do from standing up a new process. You bring calm, discretion, and precision to a fast-moving, high-stakes environment - and you’re energized, not overwhelmed, by complexity.\nIf you thrive in a role where no two days look the same and where your contributions visibly move the needle for senior leadership, this role is for you.\nWhat you’ll own:\nExecutive & Calendar Support\nManage complex, high-volume calendar coordination for members of the Executive Leadership Team - we’re talking 50+ scheduling moves a day where changing one meeting sets off a chain reaction\nArrange domestic and international travel including flights, hotels, ground transportation, and detailed itineraries\nPrepare executive briefings, agendas, meeting materials, and follow-up action items\nServe as a trusted proxy for sensitive communications and confidential information\nEvents & Offsites\nOwn end-to-end coordination of company events including leadership offsites, Board meetings, customer advisory boards, and company-wide summits - from venue sourcing and contracting to on-site execution\nManage vendor relationships, AV, catering, rooming blocks, registration, and budget tracking\nSupport logistics for external industry events and partner dinners\nProject & Process Ownership\nTake ownership of defined functional areas over time (e.g., expense platform administration, AI tool development, event coordination) - training with the Manager of Executive Support and progressively owning these independently\nBuild and maintain SOPs, playbooks, and operating documentation so institutional knowledge is accessible and scalable\nDrive cross-functional coordination on assigned programs, keeping stakeholders aligned and projects on track\nExpense & Financial Administration\nAdminister and support the Ramp T&E platform, including policy enforcement, user support, and reporting\nProcess and reconcile expense reports; assist with budget tracking for events and executive spend\nAI & Technology\nActively use and help develop AI tools and workflows to improve efficiency across executive operations\nIdentify automation opportunities and assist in building out Glean skills, agents, or other tools that reduce manual work\nWhat You're Great At:\nManaging a near-impossible number of moving parts without dropping anything\nReading a room (and a calendar) - you anticipate needs before they’re asked\nCommunicating clearly and professionally with C-suite executives, Board members, and external partners\nBuilding processes that outlast your direct involvement\nUsing AI tools confidently and creatively - you’re not afraid to experiment\nHandling confidential and sensitive information with absolute discretion\nBeing a colla\nNecessary Qualifications:\n3+ years of experience in an executive support, project coordination, or operations role\nDemonstrated experience managing complex executive calendars across multiple time zones\nExperience coordinating corporate events or offsites (end-to-end ownership preferred)\nProficiency with expense management tools (Ramp, Concur, or similar) and the Microsoft Office suite\nFamiliarity with AI productivity tools and a genuine interest in how they can improve operations\nExceptional written and verbal communication skills\nAbility to operate independently with strong judgment and minimal direction","description_format":"text","description_chars":7074,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Software & Embedded Finance"],"lifecycle":[{"event":"open","at":"2026-10-28T21:40:39Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":33,"reasons":["conf:7","velocity","win:early"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/kinective-executive-operations-coordinator","json_url":"https://alion.io/job/kinective-executive-operations-coordinator.json","meta":{"generated_at":"2026-11-01T22:45:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":34595,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3178430},"rest":"https://alion.io/mcp/rest/get_company?id=3178430"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkinective-executive-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkinective-executive-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkinective-executive-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kinective-executive-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkinective-executive-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3423642}},{"tool":"search_jobs","arguments":{"company":"kinective.io","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3423642},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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