{"id":4162597,"url":"https://alion.io/job/king-and-moffatt-pre-contract-administrator","title":"Pre-Contract Administrator","company":{"id":678575,"name":"King and Moffatt","domain":"kingandmoffatt.com","url":"https://alion.io/company/kingandmoffatt","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Legal","role_family":"Legal","seniority":"middle","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boyle, Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-12T12:17:28Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T19:09:32Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Operating for over 45 years, King & Moffatt Building Services provide complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy.\nFrom design stage to the installation and the ongoing maintenance of their facilities, our valued and highly skilled workforce provide our clients with an efficient, reliable and best in class service.\nA Deloitte Best Managed Company Award winner for eight years running, we pride ourselves on being a full building services solutions provider and have successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.\n As a Pre-Contract Administrator you will be responsible for the effective management of administrative and clerical tasks during the Pre-Contract (Tendering, Settlement, PTQs, Handover, etc.) stages. You will ensure that all Pre-Contract documentation is in place to allow for a smooth transition from the estimating team to the operations team.\nKey responsibilities:\nAssist with the preparation and submission of tender and technical proposal documentation.\nMaintain accurate document control processes, ensuring all tender information is up to date and correctly filed.\nManage and update documentation within SharePoint and other document management systems.\nCoordinate pre-contract meetings, including scheduling, agenda preparation, and minute-taking.\nProvide regular progress updates and reports on key tasks and project milestones.\nSupport estimators and pre-contract managers by chasing supplier quotations, conducting analysis, and providing general administrative assistance.\nEnsure compliance with company procedures, quality standards, and pre-contract processes.\nCapture lessons learned and contribute to continuous improvement of pre-contract workflows and project handovers.\n 3+ years' experience in an administrative, pre-construction, document control, or similar support role within the construction or building services industry.\nState Post Primary qualifications or equivalent; a degree in a business or construction-related discipline is advantageous.\nStrong understanding of tendering processes and pre-contract activities.\nProficient in Microsoft Office, particularly Word, Excel, and PowerPoint, with experience using document management systems such as SharePoint.\nExcellent organisational and document management skills, with exceptional attention to detail and accuracy.\nStrong communication and relationship-building skills, with the ability to work effectively with estimators, clients, suppliers, subcontractors, and internal teams.\nAbility to manage multiple priorities and deadlines in a fast-paced environment.\n Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.\nAs well as being supported and encouraged to develop your career here at King and Moffatt, we also offer the following:\nCompetitive salary\nProfessional Development support \nEmployee Assistance Program \nHealth and Wellness programs\nAt King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity. We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. 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