{"id":3895947,"url":"https://alion.io/job/kirbygroupeng-estimation-team-coordinator-galway","title":"Estimation Team Coordinator | Galway","company":{"id":4373519,"name":"Kirby Group Engineering","domain":"kirbygroup.com","url":"https://alion.io/company/kirbygroup-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Galway, Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-15T00:00:00Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-13T18:55:32Z","board_verified":true,"closed_at":null,"days_open":30,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":30},"description":"Permanent position available with a considerable portfolio of works for the next 5+ years\nTo build your career by assisting in the delivery of ‘leading edge’ engineering projects.\nTo work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.\nTo benefit from Kirby’s Career Development Programmes that will enhance your leadership capability.\nTo work with the best.\nExcellent package on offer with room for negotiations\nAbout Kirby Group Engineering\nKirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.\nRole Purpose\nWe are seeking a highly organised and detail-driven Estimating Team Coordinator to support our growing Estimation function. This role provides essential administrative, organisational, analytical, and reporting support to the estimating team, helping to ensure the efficient coordination of tenders, bid submissions, project opportunities, and pre-construction activities. The successful candidate will play a key role in maintaining accurate records, supporting reporting requirements, coordinating team activities, and enabling effective collaboration across internal departments. The position is based in our Dublin office, supporting close collaboration with estimators, pre-construction teams, and senior stakeholders.\nKey Responsibilities\nProvide day-to-day administrative and coordination support to the Estimation team.\nMaintain and manage tender logs, opportunity trackers, and associated digital platforms, ensuring information is accurate and up to date.\nCoordinate tender invitations, documentation, and bid submissions across multiple opportunities.\nSchedule and coordinate estimating meetings, bid reviews, workshops, and tender handover sessions.\nPrepare meeting minutes, action trackers, and internal documentation to support effective project governance.\nLiaise with estimating, engineering, commercial, procurement, and operational teams to ensure information is obtained and actions are completed within required timescales.\nAssist in the preparation of tender reports, presentations, submission documents, and senior leadership updates.\nTrack tender progress, key milestones, deliverables, and submission deadlines.\nSupport data analysis and reporting on tender activity, win rates, pipeline opportunities, and team performance metrics.\nConduct market and project research to support bid strategy and opportunity assessment.\nIdentify opportunities to improve estimating processes, reporting methods, and digital tools.\nSupport the implementation and effective use of estimating databases, document management systems, and reporting platforms.\nRequirements\nMinimum 2 years’ experience in a coordination, administration, project support, or business support role.\nStrong organisational skills with the ability to manage multiple priorities and deadlines simultaneously.\nExcellent IT skills, including proficiency with Microsoft Office, particularly Excel, PowerPoint, and document management systems.\nExperience supporting tender, construction, engineering, commercial, or pre-construction teams is advantageous.\nProfessional level of written and verbal English.\nExceptional attention to detail and commitment to accuracy.\nAbility to work independently while supporting a fast-paced, high-performing team.\nStrong communication and stakeholder management skills.\nProactive, collaborative, and solution-focused approach to work.\nExperience within the construction, engineering, utilities, or data centre sector would be beneficial.\nFor more information on this role, or other Construction / Engineering opportunities across Ireland, the UK, Europe, or South Africa please review our careers page ( Vacancies - Kirby Group Careers) or contact the Talent Acquisition Team at Kirby Group in confidence on +353 (0)1 454 0411.\nKirby Group Engineering is an equal opportunities employer. 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