Part-Time Office Assistant - Carrboro, NC

Company Description:

Kitware is a research and development software solutions provider with a mission to advance science, make a positive impact, and share our results all within a collaborative, employee-focused work environment that is friendly, fair, and flexible. Our work is improving healthcare outcomes, increasing national security, and advancing our national computing infrastructure. Our customers and collaborators include top universities from around the world, government organizations, national research labs, medical device manufacturers, car manufacturers, financial institutions, and many others. Kitware is proud to be 100% employee-owned, and Great Place to Work-Certified™.

Team Description:

The office administration team is instrumental in helping Kitware make a positive first impression with visitors, collaborators and candidates, and maintaining a great office environment for our employees. The team also provides administrative services such as shipping, receiving, reception, and event planning to the company. We have ~5K square feet of office space in Carrboro, NC, with additional offices in Clifton Park, NY; Arlington, VA; Santa Fe, NM; and Minneapolis, MN.

Position Description:

The Office Assistant is a part-time position supporting the day-to-day operations of our Carrboro, NC office. This role offers a flexible weekday schedule of approximately 6-9 hours per week, typically 2-3 hours per day on three days. It may be a great fit for someone looking for a small, consistent part-time role that leaves plenty of room for school, family, or other commitments. We are also open to candidates interested in a shorter-term opportunity.

Responsibilities include greeting visitors, ordering and stocking supplies, accepting deliveries and shipping items, coordinating maintenance needs, setting up for office events, and serving as a point person for questions about Kitware’s facilities. The Office Assistant may also participate in longer-term projects, including event planning and space planning.

In This Position You Will:

• Greet visitors, complete the sign-in procedure with them, and connect them with their host

• Order and stock office and breakroom supplies

• Maintain order of breakroom, conference rooms, and other common areas

• Keep organized storage areas

• Accept and process incoming deliveries and ship outgoing packages

• Work with building maintenance and cleaners to resolve issues

• Set up and break down in-office events

• Contribute to general administrative projects and other duties as assigned

Required Qualifications:

• Strong attention to detail along with the ability to effectively multitask

• Basic skills in Microsoft Office (Word, Excel, and PowerPoint) or Google Suite

• Excellent interpersonal and verbal communication skills

• Ability to work onsite at our Carrboro, NC office approximately three weekdays per week, for 2-3 hours per day

• Ability to lift up to 25 lbs and stoop, kneel, and crouch regularly

• Due to contractual requirements, only candidates who are US Persons (citizens, permanent residents, asylees, or refugees) will be considered for this position