{"id":3830463,"url":"https://alion.io/job/kleinfelder-construction-management-document-controls-specialist","title":"Construction Management Document Controls Specialist","company":{"id":2897008,"name":"Kleinfelder","domain":"kleinfelder.com","url":"https://alion.io/company/kleinfelder","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Taylorsville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-05T19:20:16Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-09T09:47:14Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Description\nTake Your Construction Career to the Next Level!\nKleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!\nAre you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder is looking for you! From construction management and observation/inspection services to laboratory testing and materials and forensic engineering, our Construction Services market helps to develop and maintain America's infrastructure and supply chain and is a recognized industry leader with more than 25 accredited laboratories.\nStep into Your New Role\nReporting to the CoMET Group Manager, the Construction Management Document Controls Specialist will be responsible for the organization, management, and maintenance of project documentation for transportation and infrastructure projects throughout Utah. This individual will oversee all aspects of document control, including processing, tracking, distribution, filing, archiving, and retrieval of project records in accordance with client and company requirements. The Document Controls Specialist will support multiple projects and clients while working closely with project managers, construction management staff, contractors, and stakeholders to ensure accurate and timely document management throughout the project lifecycle. In addition to project delivery responsibilities, this position will support business development initiatives through client engagement, relationship building, opportunity identification, and pursuit support, contributing to the continued growth of Kleinfelder's transportation and construction services practice throughout Utah.\nExperience & Academic Requirements\nBachelor's degree in Finance, Business, Project Management or equivalent combination of education and relevant experience. Master's preferred.\nMinimum fifteen (15) years of experience in document control, project administration, records management, or construction support services.\nExperience supporting transportation, infrastructure, or public works projects.\nWorking knowledge of UDOT documentation requirements and project delivery processes preferred.\nProficiency with Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint.\nExperience with electronic document management and collaboration platforms.\nStrong organizational, communication, and recordkeeping skills.\nExisting relationships within Utah's transportation industry are a plus.\nResponsibilities\nReceive, distribute, track, and maintain project documentation between project teams, contractors, clients, and stakeholders.\nDevelop and maintain document control logs, tracking databases, spreadsheets, and reporting tools.\nEnsure all project documents are processed and maintained in accordance with UDOT, client, contract, and company requirements.\nFacilitate document movement through correspondence, transmittals, email, and client document management systems.\nMaintain project records, correspondence logs, meeting records, schedules, reports, and other project documentation.\nPrepare project turnover packages and support project closeout activities.\nAttend project meetings and prepare meeting minutes, action item logs, and follow-up documentation.\nFile and archive project records to ensure accurate retention and efficient retrieval.\nSupport project managers and project teams with project administration and reporting activities.\nAssist in developing and improving document control procedures and best practices.\nCoordinate multiple projects and client requirements simultaneously.\nProvide guidance and support to junior staff as needed.\nSupport proposal development, Statements of Qualifications (SOQs), interview preparation, and marketing initiatives.\nDevelop and maintain strong working relationships with UDOT staff, local agencies, contractors, and teaming partners.\nParticipate in client meetings, industry organizations, conferences, and networking events to support client engagement and growth initiatives.\nIdentify opportunities for additional services and communicate those opportunities to project and operational leadership.\nSupport strategic growth initiatives for Utah transportation and construction services markets.\nPerform other related duties as assigned.\nCompetencies & Skills\nExceptional organizational and document management skills.\nStrong attention to detail and commitment to accuracy.\nExcellent written and verbal communication skills.\nClient-service focused with strong relationship-building abilities.\nAbility to manage multiple priorities and deadlines simultaneously.\nDependable self-starter with strong follow-through.\nEffective problem-solving and critical-thinking skills.\nTeam-oriented with the ability to work independently.\nStrong working knowledge of Microsoft Office and document management software.\nAbility to develop and maintain positive client relationships.\nBusiness-development mindset with an interest in supporting project pursuits, client engagement, and market growth.\nKnowledge of UDOT programs, transportation projects, and construction services markets preferred.\nPosition Conditions\nJob may be performed in an office, field, or hybrid environment depending on project and client requirements. Periodic travel within Utah may be required to support project teams, client meetings, and business development activities.\nFollowing an offer, candidates will be required to satisfactorily complete employment reference checks, verification of educational credentials, a motor vehicle report (MVR), and a comprehensive background check.\nWhy Join Kleinfelder?\nAs a member of the CoMET team, you will play an important role in supporting major transportation and infrastructure projects throughout Utah while helping strengthen relationships with key clients and industry partners. This position offers the opportunity to combine project delivery, client engagement, and professional growth within one of the region's leading transportation and construction services organizations.\nMove Forward with Kleinfelder: Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.\nProgress with an Employer that Values You\nKleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:\nBenefits: Kleinfelder, and its’ subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.\nCareer Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.\nEqual Opportunity: Kleinfelder, and its’ subsidiaries and affiliates, is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)\nNOTICE TO THIRD PARTY AGENCIES \nPlease note that Kleinfelder, and its’ subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its’ subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its’ subsidiaries and affiliates, explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.","description_format":"text","description_chars":8683,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity","Life insurance","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction","Civil & Structural Engineering","Environmental Science","Testing, Inspection & Certification"],"lifecycle":[{"event":"open","at":"2026-11-05T19:20:16Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 20 · green card filings: 3","filings_12m":20,"filings_prev_12m":57,"green_card_filings_12m":3,"median_offered_wage_usd":71413,"route":null,"cap_exempt":false,"checked_at":"2026-11-09T07:32:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":83,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.834,"p_room":1,"age_days":3,"expected_fill_days":10,"reasons":["conf:1","win:early","comp:brand"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/kleinfelder-construction-management-document-controls-specialist","json_url":"https://alion.io/job/kleinfelder-construction-management-document-controls-specialist.json","meta":{"generated_at":"2026-11-09T12:07:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14821,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2897008},"rest":"https://alion.io/mcp/rest/get_company?id=2897008"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkleinfelder-construction-management-document-controls-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkleinfelder-construction-management-document-controls-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkleinfelder-construction-management-document-controls-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kleinfelder-construction-management-document-controls-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkleinfelder-construction-management-document-controls-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3830463}},{"tool":"search_jobs","arguments":{"company":"kleinfelder.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3830463},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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