{"id":4077716,"url":"https://alion.io/job/klipboard-office-and-facility-manager","title":"Office and Facility Manager","company":{"id":2718560,"name":"Klipboard","domain":"klipboard.com","url":"https://alion.io/company/klipboard-com","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":78,"open_postings":15,"ghost_share":0,"stale_share":0.867,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"part_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["'s-Hertogenbosch, Netherlands"],"countries":["NL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-11T13:15:00Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T16:01:03Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"\"At Klipboard we've introduced a flexible hybrid work policy, where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work.\"\nKlipboard provides specialist software, services and support to deliver fully integrated trading and business management solutions to companies in the distributive trade - wherever they are in the world. With a unique depth of knowledge and experience in ERP/SaaS solutions, Klipboard has a wide range of clients includes wholesalers, distributors, merchants and retailers from small traders to multinational enterprises. Klipboard has offices in the UK, Ireland, The Netherlands, South Africa, Kenya and North America. Our mission is simple: to design and deliver high performance, integrated ERP solutions that enable our distributive trade customers to source effectively, stock efficiently, sell profitably and service competitively\nKlipboard is a global, growing business that embraces AI and emerging technologies to enhance customer outcomes, collaboration, and continuous improvement. We’re looking for people who are curious about or fluid with AI, open to change, and excited to learn how technology can improve the way we work and help our customers which is always supported by strong human insight and communication.\nMain Duties summary:\nAssisting with the facilities, administration/ reception, health and safety.\nEnsures proper flow of office procedures and caries out common office & facility duties.\nSupport Finance and other departments when asked with admin tasks\nMaintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone \nKey Responsibilities: \nOffice:\nProvide day to day cover of the office location\nAssists with creating a suitable environment for the purpose and needs of the office.\nMaintain company stationery and consumable supplies, stock lists and orders office supplies as needed, purchase orders and purchasing\nReception desk tasks; meet and greet visitors, answer general calls coming in for the Netherlands.\nArranges meetings and meeting rooms by scheduling appropriate meeting times and booking rooms if applicable\nAssists in planning and arranging events, including organising catering\nManages outgoing post and records data on special deliveries\nSupport managers and departments with various tasks.\nDrafts, formats, scan, prints relevant documents, archiving.\nEnsuring the office pantries are fully stocked and clutter free \nMaintains file for purchase contracts in cooperation with the Finance Director\nReceives Expense reports and summarizes those for input for monthly payroll\nFacilities:\nRaise building concerns/ issues to Landlord or Managing Director\nHealth and Safety duties, to include:\nMaintaining H & S across the rented floors\nOrganise and coordinate office location emergency response and (Health & Safety; BHV, EHBO, RI&E) in close cooperation with the other buildings’ . Responsible for timely First Aid, BHV and Fire training and maintain materials, records and rotas.\nFulfils the role of Prevention Employee (‘preventiemedewerker’.) \nEnsure up to date documents are displayed at the office\nEnsure contractors maintenance visits for H & S purposes are carried out at intervals required by legislation e.g., emergency lighting, lifts, water etc.\nMaintaining accident records\nRaise H & S concerns to Managing Director\nWorkstation risk assessments\nCarrying out such other duties reasonably falling within the scope as maybe required by the company.\nSkills, Knowledge and Experience: \nPrior office management experience essential\nStrong attention to detail\nAbility to work without supervision\nExcellent Time Management skills\nCommunication and customer service skills\nProficiency with Microsoft Office Programs\nStrong prioritisation and organisation skills\nAbility to multi-task\nExperienced administrator \nExperience in co-ordinating contractor activities (or similar) \nWell presented with a professional and personable approach\nWhat do we offer?\nAn exciting, challenging, and independent role in a dynamic IT company with a culture of direct and open communication and an informal atmosphere. A positive work environment that truly supports you in achieving your ambitions!\nMarket Rate Salary\nMin. 25 holidays per year.\nLaptop\nPension\nAdditional sick pay\nFlexible working hours for a healthy work-life balance.\nA welcoming office space with friendly colleagues - and flexibility to partially work from home.\nLearning & Development: Plenty of opportunities to grow and develop yourself.\nExtras: Fresh fruit and a great coffee maker, PlayStation, fun team get-togethers, and lots of amazing and inspiring (international) colleagues who might just become friends.\nCompany Info\nYou may also have seen from our recent posts that we are excited to begin sharing our new company name - Klipboard. Kerridge Commercial Systems (KCS) is becoming Klipboard and our new brand is designed to bring together our expertise across distribution, automotive, retail, rental, transport management, manufacturing, and field service management. We have offices based across the world and we are looking for talented individuals to join our growing teams. Due to our growth over the last few years it is an exciting time to join us as we enter our next chapter! At Klipboard we've introduced a flexible hybrid work policy, where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work.\"\nEqual Opportunities\nAs a global company, we value and respect the diversity of our workforce, aiming to empower everyone to embrace each other's differences. We are committed to creating an inclusive workplace where diversity, equity, and inclusion are integral to our company and culture. We recognize the benefits of a diverse workforce, where creativity and valuing differences enable us all to thrive and sparks innovation.\nIf you require any help, adjustments and/or support during the interview and offer process then please advise our TA or HR team.\nResearch shows that women and other underrepresented groups are less likely to apply for a role unless they meet every listed requirement. However, we recognise that skills and experience come in many forms, and we encourage you to apply even if you don’t meet every criterion. If you are passionate about this role and believe you have the right mindset and transferrable skills, we would love to hear from you!\nTo all recruitment agencies: Klipboard does not accept agency speculative resumes. At present we only accept CV’s from Agencies on our PSL who have been assigned specific position/s. Please do not forward resumes to our careers site or direct to Klipboard employee as this does not constitute an introduction and Klipboard retrospectively will not be liable for any candidate ownership or fees related to unsolicited resumes. \n\n#LI-Hybrid","description_format":"text","description_chars":7150,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible schedule","Hybrid work"],"hiring_locations":[{"name":"Netherlands","iso":"NL","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["ERP & Business Management Software"],"lifecycle":[{"event":"open","at":"2026-11-11T16:01:03Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":42,"reasons":["conf:1","win:early"],"computed_at":"2026-11-11T17:38:07Z"},"pay":null,"html_url":"https://alion.io/job/klipboard-office-and-facility-manager","json_url":"https://alion.io/job/klipboard-office-and-facility-manager.json","meta":{"generated_at":"2026-11-11T17:38:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":33684,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2718560},"rest":"https://alion.io/mcp/rest/get_company?id=2718560"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fklipboard-office-and-facility-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fklipboard-office-and-facility-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fklipboard-office-and-facility-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/klipboard-office-and-facility-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fklipboard-office-and-facility-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4077716}},{"tool":"search_jobs","arguments":{"company":"klipboard.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4077716},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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