{"id":2280510,"url":"https://alion.io/job/kmc-solutions-xtn-0e2d516-executive-assistant","title":"XTN-0E2D516 | EXECUTIVE ASSISTANT","company":{"id":2968,"name":"KMC Solutions","domain":"kmc.solutions","url":"https://alion.io/company/kmc-solutions","size_band":"5000+","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":{"grade":"A","score":85,"open_postings":52,"ghost_share":0,"stale_share":0.615,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_payroll_markers","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":46000,"max_usd":78000,"period":"year","method":"global_role_seniority_cell","sample_n":5657},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Calendar","optional":false}],"status":"live","first_seen_at":"2026-10-11T09:41:17Z","employer_posted_date":null,"last_verified_at":"2026-10-11T09:41:17Z","board_verified":false,"closed_at":null,"days_open":18,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":18},"description":"We are looking for a Program Specialist to partner with APAC CommOps leadership to provide administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. If you are interested in helping shape Uber's employee experience and moving the organization forward in a meaningful and measurable way, this is the role for you.\n\nHealth Insurance/HMO \n\nEnjoy unlimited MadMax Coffee\n\nDiverse learning & growth opportunities\n\nAccessible Cloud HR platform (Sprout)\n\nAbove standard leaves\n\nCalendar and Scheduling Support: Assist with managing calendars using Google Calendar, including scheduling, rescheduling, and resolving conflicts with oversight from senior team members. Prioritize key meetings based on predefined priorities.\n\nMeeting Preparation and Coordination: Support the leader and team in meeting readiness, including basic agenda setting, distribution of pre-meeting materials, and note-taking for select meetings.\n\nAdministrative Support: Provide day-to-day administrative support to the team, including organizing smaller internal meetings and ensuring logistical details are in place.\n\nEvent Logistics and Planning: Assist with the coordination of team events, such as small-scale team gatherings, virtual meetings, and workshops. Provide logistical support for broader events like APAC team meetings or QBRs under guidance.\n\nCommunications and Presentations: Draft site-level or team-specific communications. Help prepare foundational presentation materials for leaders with existing content and guidance.\n\nTravel Arrangements: Make domestic and basic international travel arrangements and assist with processing travel expense reports based on input from travelers. Draft simplified itineraries and provide support for logistical travel needs such as tracking travel documentation.\n\nExpense Management: Support timely submission of expenses, ensuring alignment with organizational policies.\n\nTeam Support: Keep track of team-wide schedules such as vacations or travel plans and assist in resolving minor coordination challenges.\n\nStakeholder Collaboration: Build basic relationships with stakeholders within and outside of the team, primarily for coordination and logistical purposes.\n\nProject Assistance: Support smaller team projects or deep dives with defined deliverables, under the supervision of senior team members or managers.\n\nSpecial Assignments: Contribute to smaller, predefined tasks related to employee engagement, recognition programs, or other initiatives within the team as assigned.\n\nMinimum 2+ years of administrative or coordination experience in a corporate or fast-paced environment.\n\nBachelor’s degree or equivalent practical experience.\n\nProficiency in Google Suite (Mail, Calendar, Docs, Sheets, Slides, Groups) and basic Zoom host/admin experience.\n\nStrong written and verbal communication skills, with the ability to collaborate effectively with internal and external stakeholders.\n\nDemonstrated ability to assist in prioritizing leaders' calendars and make decisions based on shifting priorities with supervision.\n\nExperience working efficiently in dynamic environments with frequent changes while maintaining accuracy and timeliness.\n\nAbility to independently manage routine tasks and take initiative in resolving straightforward issues with limited oversight.\n\nSolid organizational skills with attention to detail for managing administrative tasks and event logistics.\n\nEffective interpersonal skills and the ability to build relationships at all levels within the team and across teams.\n\nFamiliarity with budget tracking or basic expense management processes.\n\nProven ability to handle sensitive and 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