{"id":2541901,"url":"https://alion.io/job/kobalt-music-office-coordinator","title":"Office Coordinator","company":{"id":5833,"name":"Kobalt Music","domain":"kobaltmusic.com","url":"https://alion.io/company/kobaltmusic","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nashville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":84000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-14T15:50:01Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-27T03:42:04Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"The Role\nKobalt Music is hiring a service driven and committed Office Coordinator to act as our receptionist, as well as overall facilities point-person onsite in the Nashville office 5 days a week. Reporting into the General Manager and Senior Vice President of Creative, an ideal candidate has a track record of juggling multiple priorities while maintaining great communication and professionalism with all levels and areas of an organization. This is a great opportunity for someone highly organized with experience of working in similar fast-paced roles and is passionate about transforming the industry, providing an alternative to the traditional music industry model.\nWhat You’ll Do\nYou provide receptionist coverage including greeting visitors, answer phones, generate internal/external correspondence etc.\nYour general office maintenance include;\nmaking sure the kitchen is clean, orderly and properly stocked at all times\nwiping down counters and tables in common areas, kitchen and conference rooms\nstarting dishwasher(s) at the end of each day/emptying dishwasher(s) every morning\nkeep main areas organized as well as ensure office snacks, beverages and pantry are restocked on a daily basis\nwelcoming guests and writers to the Kobalt office, ensuring they have a good first impression of our company\nParking access and acting as a liaison with parking vendors \nYou assist in ordering office supplies, and managing inventory\nYou ensure that all new employees are set up with required credentials, key card access, office space, equipment and supplies. \nYou help coordinate office attendance with employees and ensure desks are booked in Envoy\nYou assist with the planning and execution of Staff Office Events, including set-up and breakdown (i.e. artist performances, staff socials, lunches, company all hands meetings)\nYou coordinate various meetings, conference calls and schedules, along with monitoring artist calendars \nYou raise invoices/POs for all building/facilities-related work/vendors.\nYou participate in the planning and execution of various personnel moves in and around building and offsite locations as needed\nYou assist in unpacking boxes and delivering items/mail to the appropriate person\nYou interact with both employees and building facilities representatives in the coordination of addressing issues, maintenance requests and corrective measures as well as help with any general handy work from hanging artwork/pictures, moving furniture, unloading/lifting heavy boxes to putting small furniture items together, fixing broken desks and office chairs, and changing light bulbs \nWhat You’ll Bring\nYou have proven experience working in a similar position in Facilities and/or Office Management (experience of working with contractors/external vendors is a plus!)\nYou are service oriented with outstanding written and verbal communication skills as well as solid people and customer service skills.\nYou are a proactive self-starter with strong attention to detail who identifies and improves the workings of the company in addition to responding to specific requests.\nYou have excellent follow-through and problem-solving skills who enjoys multitasking.\nYou must be able to lift and move light objects (up to approx. 25lbs in weight) as well as able to walk, sit and stand for longer periods of time.\nYou are computer proficient with good working knowledge of Google GSuite.\nInterview Process\nRecruiter Call\nHiring Manager Interview\nOnsite Team Interview\nWhy Choose Us\nAt Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).\nWe’re a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.\nKobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know we’re happy to help.\nIf this sounds like you, then please share your story by filling out the application below. To get you in the right mood, have a listen here to songs by our talented creators, especially curated to get you in the right mood when looking for the next challenge!","description_format":"text","description_chars":4915,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Publishing","Music Industry"],"lifecycle":[{"event":"open","at":"2026-10-14T15:50:01Z"}],"visa":[],"liveness":{"score":66,"band":"ok","label":"Likely open","p_open":1,"p_active":0.736,"p_room":0.9,"age_days":12,"expected_fill_days":20,"reasons":["conf:2","win:mid"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/kobalt-music-office-coordinator","json_url":"https://alion.io/job/kobalt-music-office-coordinator.json","meta":{"generated_at":"2026-10-27T07:09:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7524,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5833},"rest":"https://alion.io/mcp/rest/get_company?id=5833"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkobalt-music-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkobalt-music-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkobalt-music-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kobalt-music-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkobalt-music-office-coordinator"}]}