{"id":1456969,"url":"https://alion.io/job/kobre-kim-administrative-assistant","title":"Administrative Assistant","company":{"id":1902447,"name":"Kobre & Kim","domain":"kobrekim.com","url":"https://alion.io/company/kobrekim","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Miami, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":56000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3204},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-20T00:00:00Z","employer_posted_date":"2026-08-20","last_verified_at":"2026-10-14T07:01:01Z","board_verified":true,"closed_at":null,"days_open":55,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":55},"description":"The Administrative Assistant is a vital member of our Administrative Services team, which underpins the day-to-day operations of the Firm across our global offices. This role delivers proactive, reliable, and detail-oriented support in areas including office management, facilities, executive assistance, and general administrative services. Administrative Assistants serve as trusted operational partners, ensuring coordination and execution of tasks that support both local office needs and contribute to broader firm-wide initiatives. The role requires flexibility and autonomy, with the ability to adapt to shifting priorities and provide support across multiple teams as required.\nWorking closely with the Global Operations Team, Office Managers, and Executive Assistants, the Administrative Assistant plays a key role in maintaining a professional, efficient, and welcoming environment for clients, visitors, and colleagues.\nSupervisor:\nReports to: Regional Operational Lead, Americas\nCollaborates with: Global Operations, Administrative Services Hub, and cross-functional teams\nSchedule:\nThis is a full-time, in-office role requiring the Administrative Assistant to work on-site five days per week.\nMain Responsibilities:\nFront of House & Office Services\nAct as the first point of contact for visitors and employees, ensuring a professional welcoming experience.\n\nMaintain continuous Reception Desk coverage, coordinating breaks with Executive Assistant and regional reception team as needed.\n\nManage incoming calls in accordance with firm protocols, ensuring accurate and timely routing.\n\nManage incoming and outgoing office mail and packages, ensuring accurate distribution and record-keeping.\n\nCoordinate meeting room setups and breakdowns, ensuring readiness for internal and client-facing engagements.\n\nFacilitate access and workspace arrangements for visiting staff and guests.\n\nProvide first-line troubleshooting for Zoom room setups; escalate to IT Helpdesk when needed.\n\nMaintain conference room calendars and ensure all spaces are client ready.\n\nWork with ROL to monitor and replenish office pantry and supply areas, managing inventory proactively, coordinating with vendors, and ensuring purchases are made in line with the office’s budget.\n\nMaintain copy/print areas, ensuring they are fully stocked with stationery and equipment is in good working order.\n\nSupport planning and execution of office events, including firm-wide gatherings and community initiatives, including arrangements for facilities, catering, invitations or meeting materials.\n\nConduct regular floor walks to identify and address maintenance or concierge needs.\n\nLiaise with building management on office security, temperatures, maintenance etc.\n\nWork with ROL to coordinate office service requests, monitor space utilization, and support office moves or reconfiguration as required.\n\nAdministrative Support\nDeliver timely and accurate administrative support via the firm’s real-time ticketing system (HALO), adhering to all related policies and procedures.\n\nEstablish and maintain relationships with office vendors, monitor performance, and assist with contract management as required.\n\nCoordinate with external vendors for services such as document production tasks including photocopying, scanning, printing, binding, and courier arrangements.\n\nProcess invoices and expense claims using Chrome River.\n\nAssist with attorney admissions, including registration and membership renewals.\n\nSupport with local and international travel arrangements and logistics for attorneys and staff, including bookings for flights, hotels, and transfers, in line with firm policies.\n\nContribute to planning and coordination of Business Development (BD) meetings, events, conferences, and client dinners.\n\nMaintain and update client contact information in the firm’s CRM system (OnePlace).\n\nProvide calendaring and scheduling support to client matter teams as needed.\n\nEnsure local office intranet pages are current and accurate.\n\nServe as backup administrative support for the Executive Assistant, as needed.\n\nPerform additional administrative duties as required to support the business.\n\nAbout the Candidate:\nMinimum 2 years of administrative experience in a professional services, corporate or legal environment.\n\nMust have or agree to obtain a Notary Public license for the requisite jurisdiction.\n\nReliable and consistent attendance is essential.\n\nCollaborative and team-oriented, with a commitment to supporting both local and global colleagues.\n\nProficiency in Microsoft Office suite (Word, Excel, PowerPoint)\n\nSelf-motivated and detail-focused, with the ability to work independently and understand the broader impact of their work.\n\nStrong organizational skills with the ability to manage multiple tasks and priorities.\n\nComfortable working under pressure and meeting tight deadlines.\n\nCapable of resolving issues using sound judgment aligned with firm policies and regulations.\n\nAdaptable and able to collaborate across departments in a dynamic, fast-paced environment.\n\nResponsive to shifting demands and opportunities with a positive, flexible attitude.\n\nProfessional and effective communicator with colleagues, vendors, and clients.\n\nCompany Description\nKobre & Kim is a conflict-free global law firm focused exclusively on disputes and investigations, often involving fraud and misconduct. Recognized as the premier firm for cross-border disputes, the firm has a particular focus on financial products and services litigation, insolvency disputes, intellectual property litigation, international judgment enforcement and asset recovery, and U.S. government enforcement and regulatory investigations. With more than 400 employees throughout the firm’s 15 global office locations, Kobre & Kim recognizes the value of incorporating diverse perspectives and professional disciplines to generate the most effective solutions for clients.\nFurther information about the firm is available at www.kobrekim.com.\nKobre & Kim employees take pride in providing our clients around the world with service that is timely, accurate, unbiased, and trusted. We have a profound respect for the professions and clients we serve and define our success in terms of their success. Our work environment is dynamic, innovative, and entrepreneurial. We have a result-oriented culture that demands excellence, agility, and the desire to move quickly and precisely to seize opportunities. Our environment is both challenging and supportive - we give employees the opportunity to develop their skills and do their best work.\nKobre & Kim values diversity of culture and thought and seeks talented, qualified employees in all its operations around the world regardless of race, gender, national origin, religion, sexual orientation, disability, age, or any other protected classification under country or local law.\nKobre & Kim is proud to be an Equal Employment Opportunity employer.","description_format":"text","description_chars":6937,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-29T10:27:05Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":77500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":9,"band":"cold","label":"Long shot","p_open":1,"p_active":0.336,"p_room":0.28,"age_days":55,"expected_fill_days":23,"reasons":["conf:22","win:tail","crowd:junior"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/kobre-kim-administrative-assistant","json_url":"https://alion.io/job/kobre-kim-administrative-assistant.json","meta":{"generated_at":"2026-10-14T15:19:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19355,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1902447},"rest":"https://alion.io/mcp/rest/get_company?id=1902447"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkobre-kim-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkobre-kim-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkobre-kim-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kobre-kim-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkobre-kim-administrative-assistant"}]}