{"id":1738287,"url":"https://alion.io/job/kodiak-labor-solutions-purchasing","title":"Purchasing","company":{"id":2191037,"name":"KODIAK Labor Solutions","domain":"kodiakls.com","url":"https://alion.io/company/kodiakls","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Richmond, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":86000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2247},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-23T14:47:41Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-16T02:09:19Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"Title: Purchasing Coordinator\nDepartment: Supply Chain\nClassification: Non-Exempt\nDate Updated: August 2026\nSummary\nThe Purchasing Coordinator provides administrative and transactional support across the Purchasing function and the teams it serves. This role supports construction, special projects, manufacturing, and other operational needs through accurate data entry, supplier follow-up, subcontract administration, reporting, order tracking, expediting, and document control.\nThe position works within established processes and approvals, escalating pricing, scope, supplier, schedule, compliance, and contract exceptions to the appropriate Purchasing Specialist. The role does not independently select suppliers, negotiate terms, approve substitutions, make award decisions, or authorize commitments.\nCore Values\nThis position will be expected to operate in line with our client’s workplace values:\nSafety: Makes the prevention of injuries and vehicle incidents a top priority.\nIntegrity: Is truthful and honest in words and actions.\nEmpathy: Understands and appreciates customers’ and teammates’ perspectives.\n Urgency: Gives immediate attention to important tasks without compromising safety.\nEssential Functions\nProvide subcontract administrative support by reviewing request packages for completeness, preparing documents from approved templates, coordinating vendor review, tracking status, and facilitating execution after required approvals; process authorized revisions and change orders; maintain required backup, naming, routing, and records; track insurance certificates, trade-specific attachments, and project flow-down requirements; and escalate missing or nonstandard items.\nProvide administrative and transactional Purchasing support for construction, special projects, manufacturing, third-party welding, and other operational needs.\nReview purchasing requests for required job, supplier, item, quantity, pricing, delivery, and supporting information; follow up on incomplete or inconsistent requests before entering approved purchase orders, releases, acknowledgements, and confirmations in designated systems.\nEnter usage orders and related supplier-order data for active-job pre-buy, lump-sum, and bulk purchase orders to keep material usage and pricing trackers accurate and current.\nExpedite supplier submittals requested by Purchasing Specialists; track receipt and approval status, follow up on outstanding documents, distribute submittals to designated contacts, and distinguish supplier-submitted documents from technically approved submittals.\nOrganize and maintain purchasing project folders as jobs commence, ensuring quotes, purchase orders, acknowledgements, submittals, delivery records, correspondence, subcontract documents, and supporting records are promptly saved and properly named.\nExpedite orders by obtaining acknowledgements, promised ship dates, backorder status, shipment details, and delivery updates; document and follow up on responses; and escalate missed dates, shortages, substitutions, quantity or price changes, damaged shipments, and issues requiring purchasing judgment or supplier negotiation.\nSupport urgent material needs by contacting approved suppliers and, when directed, approved alternates to identify availability, lead times, and delivery options when an awarded supplier cannot meet material or schedule requirements.\nSupport manufacturing, third-party welding, and other one-off material needs by coordinating RFQ and availability requests, entering approved orders, tracking materials and supplier commitments, following up on deliveries, and communicating open-item status.\nCompile recurring national and departmental purchasing reports; validate and reconcile data, maintain supporting records, distribute approved reports, follow up on missing inputs, and escalate data-quality issues.\nCollect supplier information and required forms and route supplier setup, update, compliance, and approval requests.\nAssist with routine purchase-order and invoice research by locating records, confirming available information, and routing discrepancies to the appropriate owner.\nMaintain purchasing checklists, templates, work instructions, and shared reference files; identify opportunities to standardize and improve repeatable administrative processes.\nProvide general administrative support to Purchasing leadership and the department, including scheduling meetings, coordinating supplier meetings and departmental events, preparing meeting materials, managing calendars and communications, and completing other assigned administrative duties.\nProtect confidential supplier, project, pricing, contracts, and company information and follow established approval, retention, and access requirements.\nRequirements\nHigh school diploma or equivalent required; associate degree in Business Administration, Supply Chain, Accounting, Construction Administration, or a related field preferred.\nTwo or more years of experience in an administrative, coordinator, document-control, project-support, customer-service, or operations-support role.\nPurchasing experience is not required; the ability to learn purchasing terminology, systems, and documented workflows is essential.\nDemonstrated ability to stay organized, manage multiple competing priorities, build productive working relationships with internal stakeholders and suppliers, and maintain accuracy, responsiveness, and consistent follow-through.\nClear written and verbal communication skills, including concise status updates and professional follow-up.\nProficiency with standard office, spreadsheet, reporting, and business systems.\nAbility to follow documented processes and approval paths and escalate exceptions.\nPreferred Qualifications\nExperience supporting purchasing, contracts, construction administration, manufacturing, project coordination, accounts payable, logistics, or supplier-related workflows.\nExperience using enterprise purchasing, order-tracking, reporting, electronic document-execution, or document-management systems.\nExperience compiling recurring reports, maintaining logs, coordinating document reviews and signatures, expediting orders, or managing controlled documents.\nFamiliarity with construction, mechanical contracting, industrial services, manufacturing, or project-based work 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