{"id":2380608,"url":"https://alion.io/job/kofile-project-manager","title":"Project Manager","company":{"id":679651,"name":"Kofile","domain":"kofileinc.com","url":"https://alion.io/company/kofileinc","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Management","role_family":"Management","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":56000,"max_usd":103000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1181},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Project","optional":true}],"status":"live","first_seen_at":"2026-10-12T15:55:06Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-12T19:15:53Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"At Kofile, we believe that government has infinite potential to do good and that all information residing within local governments should be preserved, digitized, and made available to all their employees and citizens. We partner with government agencies nationwide to help them meet their citizens’ needs by preserving the integrity and content of paper documents to ensure they will be available for use forever and modernizing information management through digitization and access systems.\nKofile has been a market leader in serving local governments for the last 10 years. We help local governments modernize operations and improve citizen access and engagement. Our solutions include a full suite of premium and software for record retention and recording applications. The company and its culture are built entirely around putting customers first. Our 3,000+ customers cover nearly half of the U.S. population, and customer loyalty is unsurpassed in the industry.\n The Project Manager (PM) serves as the primary owner and customer point of contact for assigned accounts throughout the Service Delivery lifecycle. This role is responsible for coordinating resources, managing schedules, facilitating communication, and maintaining project governance. The PM ensures customer requirements are documented and approved and drives successful project delivery from contract transition through final invoicing and closeout. You will work closely with internal teams, external partners, and customers to ensure projects are delivered on time, within scope, and in alignment with quality expectations. This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.\nResponsibilities and Duties\nServe as the primary point of contact for assigned customers from project initiation through closeout.\n\nFacilitate customer kickoff meetings, requirements sessions, status calls, and project reviews.\n\nMaintain proactive communication with customers and stakeholders regarding project status, risks, dependencies, and milestones.\n\nCreate and maintain project specifications, schedules, risks, issues, and action items.\n\nMaintain project records and documentation within QuickBase.\n\nEnsure all project deliverables adhere to Service Delivery standards and procedures.\n\nCoordinate resources and ensure alignment across teams and departments.\n\nTrack project milestones, identify risks, and escalate issues as needed.\n\nAssist in preparing reports, documentation, and updates for stakeholders.\n\nObtain customer approval of specifications, schedules, and production samples.\n\nSupport budgeting and resource planning activities.\n\nCollaborate with cross-functional teams to meet deliverables and client expectations.\n\nHelp maintain project documentation, project database, invoicing accuracy, change order records, and create and maintain project requirements/specifications.\n\nProvide general project support and contribute to the continuous improvement of project processes\n\nOwn cross-functional leadership across Operations, Logistics, Intake, Order Management, TPMs, Sales, and Finance.\n\nSupport change order management and scope validation.\n\nAssist with volume reconciliation, invoicing preparation, and closeout activities.\n\n Bachelor’s degree in business, communications, or a related field\n\n2-4 years of project management experience or equivalent combination of education and experience\n\nExperience working in cross-functional environments and managing multiple priorities\n\nExperience defining and documenting detailed requirements and technical specifications for preservation, imaging, indexing, microfilm, and digital platforms\n\nProficiency with Microsoft Office Suite (Word, Excel, PowerPoint); Excel formulas and tracking tools preferred\n\nStrong communication, problem-solving, and organizational skills\n\nAbility to manage tasks independently while working collaboratively across teams\n\nAdaptability in a fast-paced, changing environment\n\nPreferred Skills\nPMP or CAPM certification\n\nExperience with Kofax, Quickbase, Microsoft Project\n\nExperience with ERP systems, particularly NetSuite\n\nExperience in document management, production, or digital services environments\n\nKnowledge of process improvement or Lean methodologies a plus\n\n Benefits:\nAs a full-time employee, you will receive access to the following benefits\nLeadership and career development opportunities\nLow cost insurance (medical, dental, vision, life & disability)\n401(k) plan (company matching)\nPaid holidays \nPTO \nPaid maternity & paternity leave\nEducational assistance\nBusiness casual environment","description_format":"text","description_chars":4659,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Government","Document Management","Data Entry & Processing"],"lifecycle":[{"event":"open","at":"2026-10-12T19:15:53Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-10-12T22:34:16Z"},"pay":null,"html_url":"https://alion.io/job/kofile-project-manager","json_url":"https://alion.io/job/kofile-project-manager.json","meta":{"generated_at":"2026-10-12T22:34:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":36776,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":679651},"rest":"https://alion.io/mcp/rest/get_company?id=679651"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkofile-project-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkofile-project-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkofile-project-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kofile-project-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkofile-project-manager"}]}