{"id":1523308,"url":"https://alion.io/job/kokosing-administrative-assistant","title":"Administrative Assistant","company":{"id":1996545,"name":"Kokosing","domain":"kokosing.biz","url":"https://alion.io/company/kokosing","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":70,"open_postings":33,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":63,"computed_at":"2026-10-03T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Westerville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":55000,"max_usd":114000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":807},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-08-14T00:00:00Z","employer_posted_date":"2026-08-14","last_verified_at":"2026-10-04T00:18:49Z","board_verified":true,"closed_at":null,"days_open":51,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":51},"description":"Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 75 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.\nJob Description:\nKokosing is one of America's 60 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors.\nLocated in the Midwest and Mid-Atlantic Regions, Kokosing's services include the construction of highways/bridges, industrial facilities/factories, data centers, marine, solar, advanced industrial, pipeline, and water/wastewater facilities, along with asphalt/concrete pavement and underground utilities. For over 70 years, our family-owned company has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards.\nPlease note that this role is 100 percent in office, Monday through Friday\nDuties and Responsibilities:\nProvide administrative support to the Leaders of Kokosing Industrial, including VP and SVP\nSchedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes of those meetings as requested. \nPrepare and handle confidential information, including correspondence, reports and other company documents.\nMake travel arrangements and prepare expense reports.\nSchedule and make arrangements for conference calls and meetings. \nReceive clients and guests, and maintain good public relations with them.\nFill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.\nPrepare and proofread correspondence, memoranda, and other documents.\nPerform time entry and calendar management.\nPerform miscellaneous filing and clerical tasks.\nPrepare bid documents as a supplement to the Estimating Coordinator as required.\nMaintain compliance management for active projects as needed. \nManage execution of new project contracts - signatures, obtain insurance, bonds and other required documents.\nOrganize charity donation efforts, retirement celebrations, and misc. events.\nCoordinate and perform all general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.\nOrganize catering for all office meetings, including internal meetings.\nReceive and coordinate approval of mileage, expense and reimbursement requests.\nKnowledge, Skills and Abilities:\nExcellent writing, spelling, grammar and proofreading skills\nPossess Microsoft Office and SharePoint skills\nTyping (50+ wpm)\nAbility to organize, prioritize, and produce quality work\nAbility to effectively multi-task\nExcellent interpersonal communication skills, both verbal and written\nAdaptable to changing demands from multiple people\nDetail and deadline oriented, and punctual \nSelf-motivated in order to complete assignments in a timely manner\nEducation and Experience:\nHigh school diploma or equivalent experience required.\nAt least 7 plus years of experience in Administrative level support strongly desired experience supporting Executive leaderships is a significant plus\nPrevious experience as an administrative assistant in a corporate capacity is required.\n Benefits:\nKokosing offers a competitive compensation and benefits package including medical, life, and disability insurance, paid time off and a 401K plan.\nKokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.\nKokosing is an equal employment opportunity/affirmativeaction federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.","description_format":"text","description_chars":4427,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","Natural Resources","Construction"],"lifecycle":[{"event":"open","at":"2026-09-30T12:47:06Z"}],"visa":[],"liveness":{"score":33,"band":"fade","label":"Fading","p_open":1,"p_active":0.549,"p_room":0.6,"age_days":50,"expected_fill_days":63,"reasons":["conf:13","stale_co","win:late","crowd:brand"],"computed_at":"2026-10-03T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/kokosing-administrative-assistant","json_url":"https://alion.io/job/kokosing-administrative-assistant.json","meta":{"generated_at":"2026-10-04T01:44:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2316,"day_limit":5000,"remaining_today":2684,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}