{"id":2517957,"url":"https://alion.io/job/kokosing-field-administrative-assistant-2","title":"Field Administrative Assistant","company":{"id":1996545,"name":"Kokosing","domain":"kokosing.biz","url":"https://alion.io/company/kokosing","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":33,"ghost_share":0,"stale_share":0.818,"repost_share":0,"time_to_fill_p50_days":59,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pittsburgh, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":75000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true},{"name":"SharePoint","optional":true},{"name":"Windows","optional":true}],"status":"live","first_seen_at":"2026-10-13T00:00:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-20T03:29:14Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 75 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.\nJob Description:\nThe Field Administrative Assistant will work in a dynamic, team-oriented environment and will be responsible for supporting the Project Manager in day-to-day operations, overseeing daily functions of the field office operations, developing and maintaining the accounting and administrative functions of a medium to large size project to ensure organizational effectiveness and efficiency.\nThis role will be primarily field based in our Western PA region.\nEssential Functions and Responsibilities:\nOrganize operations and procedures.\nMaintain office equipment.\nManage and supervise assigned administrative staff.\nArrange housing for eligible employees.\nOversee incoming/outgoing correspondences.\nApprove office supply orders.\nMaintain monthly project calendar.\nProvide onsite vehicles with clear registration numbers and insurance cards.\nUpdate organizational chart.\nPrepare owner required monthly reporting binders.\nCode and prepare monthly credit card statement for Project Manager.\nUpkeep subcontractors’ insurance/calendar for expiration dates.\nMaintain expense reports/per diem reports; coding, getting approval and forwarding to HR for processing.\nReview invoices and route for final approval. Maintain packing slips by scanning into Viewpoint to utilize when approving invoices.\nSummarize in-place quantities from the timesheets weekly into Viewpoint for cost report generation.\nMaintain Purchase Orders, Notice of Commencements, Notice of Furnishings.\nMaintain block schedule.\nArrange monthly safety luncheons.\nDirect all personnel administration activities on project recruiting, new hire sign-up, employee orientation, etc.\nMaintain project employee list with correct current information.\nPrepare payroll sheets.\nEnter payroll time for craft/biweekly/weekly employees.\nAnswer phones, take and forward messages, answer routine questions or follow through on routine requests.\nType all documents; letters, reports, memos, lists, etc.\nSet up and maintain filing systems.\nPhoto copy and scan documents.\nSchedule meetings per supervisor’s request, distribute agenda, etc.\nOpen, date stamp, and log in mail.\nMaintain confidentiality on sensitive documents.\nPerform additional assignments per field supervisor’s direction.\nEducation and Experience:\nAssociates degree in Business Administration or similar field experience (preferred but not required).\nAny safety related training is a plus.\nPrevious exposure to construction, accounting and payroll functions is preferred.\nKnowledge, Skills and Abilities:\nExperience with Viewpoint and HeavyJob Software preferred.\nProficiency with computers, including Microsoft Windows, Word, Excel, PowerPoint, Outlook and SharePoint.\nExcellent organizational skills and be a multi-tasker.\nDependable and professional.\nStrong writing skills, including proofreading and editing of professional business correspondence.\nAbility to communicate effectively with multiple team members and apply common sense understanding to carry out instructions furnished in written, oral or diagram form.\nAble to prioritize and work on multiple tasks in fast paced, schedule driven environment.\nKokosing is an equal employment opportunity/affirmativeaction federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.","description_format":"text","description_chars":4056,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction","Building Materials"],"lifecycle":[{"event":"open","at":"2026-10-14T10:16:55Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":7,"expected_fill_days":59,"reasons":["conf:2","stale_co","win:early","comp:brand"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/kokosing-field-administrative-assistant-2","json_url":"https://alion.io/job/kokosing-field-administrative-assistant-2.json","meta":{"generated_at":"2026-10-20T10:13:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11179,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1996545},"rest":"https://alion.io/mcp/rest/get_company?id=1996545"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkokosing-field-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkokosing-field-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkokosing-field-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kokosing-field-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkokosing-field-administrative-assistant-2"}]}