{"id":1523252,"url":"https://alion.io/job/kokosing-field-administrative-assistant","title":"Field Administrative Assistant","company":{"id":1996545,"name":"Kokosing","domain":"kokosing.biz","url":"https://alion.io/company/kokosing","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":70,"open_postings":33,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":63,"computed_at":"2026-10-03T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Staunton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true},{"name":"SharePoint","optional":true},{"name":"Windows","optional":true}],"status":"live","first_seen_at":"2026-09-17T00:00:00Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-10-04T02:52:16Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 75 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.\nJob Description:\nWe're in need of a Field Administrative Assistant at our I-81 project (which is ongoing and will complete in June 2027) in Staunton, VA. This position will work in a dynamic, team-oriented environment and will be responsible for supporting the Project Manager in day-to-day operations, overseeing daily functions of the field office operations to ensure organizational effectiveness and efficiency.\nEssential Functions and Responsibilities:\nMaintain office equipment.\nArrange housing for eligible employees.\nHandle subcontractor submittals.\nPerform new hire employee orientation\nReview invoices and route for final approval.\nMaintain packing slips by scanning into Viewpoint to utilize when approving invoices.\nSummarize in-place quantities from the timesheets weekly into Viewpoint for cost report generation.\nOversee incoming/outgoing correspondences.\nApprove office supply orders.\nMaintain monthly project calendar.\nPrepare owner required monthly reporting binders.\nCode and prepare monthly credit card statement for Project Manager.\nUpkeep subcontractors’ insurance/calendar for expiration dates.\nMaintain expense reports/per diem reports; coding, getting approval and forwarding to HR for processing.\nMaintain Purchase Orders, Notice of Commencements, Notice of Furnishings.\nMaintain block schedule.\nArrange monthly safety luncheons.\nMaintain project employee list with correct current information.\nPrepare payroll sheets.\nEnter payroll time for craft/biweekly/weekly employees.\nAnswer phones, take and forward messages, answer routine questions or follow through on routine requests.\nType all documents; letters, reports, memos, lists, etc.\nSet up and maintain filing systems.\nPhoto copy and scan documents.\nSchedule meetings per supervisor’s request, distribute agenda, etc.\nOpen, date stamp, and log in mail.\nMaintain confidentiality on sensitive documents.\nPerform additional assignments per field supervisor’s direction.\nEducation and Experience:\nAssociates degree in Business Administration or similar field experience (preferred but not required).\nAny safety related training is a plus.\nPrevious exposure to construction, accounting and payroll functions is preferred.\nKnowledge, Skills and Abilities:\nExperience with Viewpoint and HeavyJob Software preferred.\nProficiency with computers, including Microsoft Windows, Word, Excel, PowerPoint, Outlook and SharePoint.\nExcellent organizational skills and be a multi-tasker.\nDependable and professional.\nStrong writing skills, including proofreading and editing of professional business correspondence.\nAbility to communicate effectively with multiple team members and apply common sense understanding to carry out instructions furnished in written, oral or diagram form.\nAble to prioritize and work on multiple tasks in fast paced, schedule driven environment.\nExpected base pay range for this position is: $20-$25/hr based on region.\nThis compensation range is specific to the job level and takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to: education, experience, licensure, certifications, geographic location, and internal equity. The range has been created in good faith based on information known to Kokosing at the time of the posting. Compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate.\nKokosing is an equal employment opportunity/affirmativeaction federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.","description_format":"text","description_chars":4442,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","Natural Resources","Construction"],"lifecycle":[{"event":"open","at":"2026-09-30T12:47:06Z"}],"visa":[],"liveness":{"score":57,"band":"ok","label":"Likely open","p_open":1,"p_active":0.569,"p_room":1,"age_days":16,"expected_fill_days":63,"reasons":["conf:13","stale_co","win:early","comp:brand"],"computed_at":"2026-10-03T05:45:00Z"},"pay":{"stated_usd_annual":50000,"is_top_pay":false},"html_url":"https://alion.io/job/kokosing-field-administrative-assistant","json_url":"https://alion.io/job/kokosing-field-administrative-assistant.json","meta":{"generated_at":"2026-10-04T02:56:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4458,"day_limit":5000,"remaining_today":542,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}