{"id":4058775,"url":"https://alion.io/job/kone-admin-executive-assistant","title":"Admin & Executive Assistant","company":{"id":7398,"name":"KONE","domain":"kone.com","url":"https://alion.io/company/kone","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":220,"ghost_share":0,"stale_share":0.814,"repost_share":0.027,"time_to_fill_p50_days":32,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Petaling Jaya, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-11T07:02:30Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T07:02:30Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"The Admin & Executive Assistant plays a key role in ensuring the smooth and efficient administration of the organization. This role is responsible for managing office administration, coordinating facilities and vendor-related activities, maintaining records and documentation, supporting employee and visitor needs, and ensuring compliance with company policies and procedures. The candidate also supports administrative process improvements to enhance operational efficiency and workplace effectiveness.\nKey Responsibilities\nManage administrative and receptionist duties in accordance with the defined KONE Business Services (KBS) administration scope and task requirements.\nProvide administrative and operational support to ensure the smooth and efficient running of office operations and facilities.\nCoordinate procurement and financial administration activities, including PR, PO, GR, invoice processing, payment follow-ups, and vendor management.\nManage office facilities, assets, access controls, workplace safety, maintenance requests, and visitor arrangements.\nCoordinate employee and visitor-related administrative activities, including onboarding, travel arrangements, hotel bookings, office supplies, and company merchandise.\nSupport company events, town halls, employee engagement initiatives, and internal communications through effective coordination and logistics management.\nMaintain administrative records, reports, documentation, and office communication materials while ensuring compliance with company policies and procedures.\nProvide administrative support to management, including calendar management, meeting coordination, travel arrangements, and expense claims.\nMonitor administrative budgets, expenses, invoices, and payment status to ensure timely and accurate processing.\nDrive continuous improvement, digitalization, and automation initiatives to enhance administrative efficiency and effectiveness.\nPerform other duties as assigned by the Team Leader or Operations Manager.\nAre you the one?\nThe competence profile and requirements for this role indicate that a successful candidate should possess the following qualities and qualifications:\nBehavioural Competences:\nStrong organizational and planning skills\nAttention to detail and accuracy\nEffective communication and interpersonal skills\nProfessionalism and confidentiality\nFlexibility and adaptability\nProactive problem-solving\nEntry-level requirements:\nGood English communication skills, both written and verbal\nStrong coordination and administrative skills\nProfessional requirements:\nDiploma or Bachelor's Degree in Business Administration or a related field\nMinimum 1 - 2 years of experience in administration, executive support, or office management is an advantage\nProficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)\nStrong organizational and multitasking skills\nSelf-driven, reliable, and detail-oriented\nTeam player with a customer-focused mindset\nAbility to handle confidential information with discretion\nWhat do we offer?\nCareer progression and opportunities within a global organization.\nTotal reward elements that engage and motivate our employees and help us make KONE a great place to work.\nComprehensive learning and development programs covering a wide range of professional skills.\nYou are surrounded by fun colleagues and a lively working environment. The best part is all leaders are great and open-minded.\nAt KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.\nAt KONE, we believe in fair and competitive pay that recognizes performance and supports employee engagement. Our approach covers a comprehensive total rewards package, including both financial and non-financial benefits. We are committed to fostering a culture of fairness, respect, equity, diversity, and inclusion.\nRead more on https://kone.com/global/en/careers.html","description_format":"text","description_chars":4503,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Company events","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Machinery","Urban Planning"],"lifecycle":[{"event":"open","at":"2026-11-11T07:02:30Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":32,"reasons":["conf:1","win:early","comp:junior,brand"],"computed_at":"2026-11-11T08:51:07Z"},"pay":null,"html_url":"https://alion.io/job/kone-admin-executive-assistant","json_url":"https://alion.io/job/kone-admin-executive-assistant.json","meta":{"generated_at":"2026-11-11T08:51:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14356,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7398},"rest":"https://alion.io/mcp/rest/get_company?id=7398"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkone-admin-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkone-admin-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkone-admin-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kone-admin-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkone-admin-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4058775}},{"tool":"search_jobs","arguments":{"company":"kone.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4058775},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}