{"id":4124099,"url":"https://alion.io/job/konnekt-euaa-administrative-assistant-interim-support","title":"EUAA Administrative Assistant - interim support","company":{"id":2401965,"name":"Konnekt","domain":"konnekt.com","url":"https://alion.io/company/konnekt-com","size_band":"51-200","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"A","score":86,"open_postings":95,"ghost_share":0,"stale_share":0.537,"repost_share":0.021,"time_to_fill_p50_days":47,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Valletta, Malta"],"countries":["MT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-11T16:33:24Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T14:00:20Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners.\nAdministrative Assistant - interim support\nLocation: Valletta Waterfront - EUAA HQ.\nTentative start date: 04.01.2027 until 31.01.2027 (with possible renewal)\nSalary Category III - Gross monthly: 3,211.87\nJob Description\nThe Assistant will be supporting the Operational Personnel Management Sector (OPMS) with the following tasks:\nProviding administrative support and assistance in co-ordinating the professional activities of the Sector, acting as sector focal point under direct coordination of the Head of Sector; \nSupporting the Head of Sector with the organisation and planning of activities, meetings and mission arrangements;\nScheduling, organising and providing assistance in the preparation of meetings and workshops including the preparation of documents and presentations;\nTaking notes and writing minutes during meetings, follow-up action points defined at these meetings;\nConducting or preparing any research required for the sector;\nMonitoring the emails and preparing communications for the HoS if required;\nManaging records - develop and maintain internal tools and databases of administrative nature, draft documents, templates, file emails, correspondence and archive them;\nBuild a network of key contacts across the organisation;\nValidate supporting documents attached to claims; \nPerform any other duties required in the interest of the service.\nMinimum requirements\nA secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience. \nPrevious professional experience in similar tasks of at least 2 years;\nProven professional experience in drafting templates, documents and reports;\nThorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL) \nHave excellent knowledge of MS Office Suite.\nAdvantageous criteria\nPrevious experience within an international and multicultural environment, specifically in the field of international protection and/or field operations; \nHave proven experience as personal administrative assistant;\nHave proven experience in drawing up MS Visio diagrams, MS Excel charts and pivot tables.\nRequired skills and competencies\nAbility to manage own workload and work without close supervision; \nAbility to work under pressure and meet deadlines on multiple tasks; \nStrong service-oriented attitude and flexibility; \nAbility to establish a comprehensive network of strategic contacts across the organization;\nAccuracy and attention to detail; \nCapacity to manage and co-ordinate several processes simultaneously; \nExcellent planning and problem-solving skills and the ability to prioritize work;\nAttention to details, confidentiality, integrity and discretion; \nAbility to work effectively in a multidisciplinary team in a multicultural and multilingual environment.\nIMPORTANT NOTICE\nBy applying for this position, the candidate confirms that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.\nNon-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to \"Non-resident\" tax rates for the first 183 days from arrival - these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.\nTo estimate the effect of Resident and Non-resident rate on salary, please use the following link:\nhttps://www.konnekt.com/find-a-job-in-malta/salary-calculator","description_format":"text","description_chars":4200,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Malta","iso":"MT","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-12T01:06:47Z"}],"visa":[],"liveness":{"score":42,"band":"fade","label":"Fading","p_open":1,"p_active":0.417,"p_room":1,"age_days":0,"expected_fill_days":47,"reasons":["conf:3","agency","stale_co","urgency","velocity","win:early","comp:junior,brand"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/konnekt-euaa-administrative-assistant-interim-support","json_url":"https://alion.io/job/konnekt-euaa-administrative-assistant-interim-support.json","meta":{"generated_at":"2026-11-12T20:22:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":43017,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2401965},"rest":"https://alion.io/mcp/rest/get_company?id=2401965"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkonnekt-euaa-administrative-assistant-interim-support"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkonnekt-euaa-administrative-assistant-interim-support"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkonnekt-euaa-administrative-assistant-interim-support"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/konnekt-euaa-administrative-assistant-interim-support\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkonnekt-euaa-administrative-assistant-interim-support"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4124099}},{"tool":"search_jobs","arguments":{"company":"konnekt.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4124099},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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