{"id":1488091,"url":"https://alion.io/job/koppers-administrative-support-assistant","title":"Administrative Support Assistant","company":{"id":1916386,"name":"Koppers","domain":"koppers.com","url":"https://alion.io/company/koppers-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":10,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Peachtree City, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":73000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2025-07-31T00:00:00Z","employer_posted_date":"2025-07-31","last_verified_at":"2026-10-16T10:56:47Z","board_verified":true,"closed_at":null,"days_open":442,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":442},"description":"Job Responsibilities\nProvides general office support and related tasks. Responsible for facilities oversight, various data entry tasks, answering incoming calls, directing calls to appropriate team members, mail distribution, flow of correspondence, requisition of supplies as well as other clerical and administrative duties.\nGreet visitors and answer incoming phone calls in a friendly, professional, and timely manner. \nMonitor the phone system for IT issues and report any malfunctions or problems. \nMaintain a clean and orderly reception area, training rooms, mail rooms, kitchen, and all break rooms. \nOpen, date-stamp, and code administrative invoices for approval. \nAssist with mass mailings for various departments. \nMonitor the distribution of all packages delivered to the reception area. \nOrder and distribute customer promotional materials. \nMonitor and order office supplies as needed. \nMaintain a monthly utility spreadsheet for gas, water, and electric usage. \nUpdate internal and customer phone lists. \nRetrieve mail from the mailbox and distribute it within the mailroom. \nServe as the main point of contact for organizing, preparing, and cleaning up all onsite events. \nAct as the primary point of contact for building-related issues, including maintenance requests, repair needs, and facility concerns. \nReceive, log, and triage maintenance and repair requests from staff or tenants, ensuring timely responses and appropriate resolutions. \nCoordinate with internal maintenance teams and/or external vendors for repair work, inspections, and building services. \nMaintain detailed records of service requests, work orders, and completion timelines. \nCommunicate clearly with staff regarding the status of repairs and expected timelines. \nEnsure that common areas, offices, and building systems (HVAC, lighting, plumbing, etc.) function properly and meet safety and cleanliness standards. \nAssist with space planning and small office moves or setups as needed. \nMonitor and replenish inventory levels of building supplies (e.g., light bulbs, cleaning products, breakroom, kitchen, and meeting room supplies). \nEscalate unresolved or high-priority issues to appropriate leadership or property management. \nServe as the primary contact with the cleaning crew to ensure timely and proper cleaning. \nMonitor and replenish inventory levels of breakroom and kitchen supplies (e.g., coffee, plates, utensils). \nOversee the distribution and tracking of security access devices such as fobs or key cards and maintain records of issued devices; deactivate lost or returned cards. \nEnsure the front desk is staffed at all times. \nManage and monitor building security, including reviewing Brivo camera footage as needed to ensure the facility remains secure and safe. \nMaintain and manage centralized office communications and documentation through the PTC Teams site. \nPerform other duties as assigned. \nQualifications\nHigh School Diploma or general education diploma (GED) \n5 years administrative support or relevant experience. \nHighly dependable with the ability to work more than normal scheduled hours when needed with minimum notice. \nExcellent oral and written communication skills. \nStrong interpersonal skills including ability to work with all levels of employment in all company locations. \nGood organizational and follow-up skills and ability to handle multiple tasks. \nKnowledge of Microsoft Word, Excel, Outlook and other Microsoft Office applications. \nAbility to effectively work with, and maintain the confidentiality of, sensitive materials and information.\nKoppers Inc. and its subsidiaries are equal opportunity employers. 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