{"id":841284,"url":"https://alion.io/job/kpff-office-assistant","title":"Office Assistant","company":{"id":690279,"name":"KPFF","domain":"kpff.com","url":"https://alion.io/company/kpff","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":80,"open_postings":24,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":26,"max":33,"currency":"USD","period":"hour","gross":null,"usd_annual":66000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-01T22:17:48Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-20T19:49:25Z","board_verified":true,"closed_at":null,"days_open":48,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":48},"description":"At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.\nWith over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.\n KPFF Consulting Engineers provides civil and structural engineering services to architects, government agencies, developers, contractors, and institutional clients. A professional and collaborative environment, we are dedicated to growing with our employees and allowing people to pursue their passions. This is a great opportunity to join a collaborative team at an award-winning Structural Engineering Firm.\nBenefits\nKPFF is proud to provide our qualifying employees with benefits options that fit their unique lives, including:\n7 paid holidays, and 2 floating holidays for you to use each year.\n2 weeks of vacation annually, with competitive seniority-based accruals.\n2 weeks of personal and sick time to care for yourself and your family members.\nKPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.\nKPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.\n40-hour work schedule, Monday through Friday.\nProfessional certification bonus and testing fee reimbursement opportunities\nMonthly Cell Phone Stipend\nMonthly Way We Work stipend for remote work and transit expenses\nMedical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.\nSemi-annual Bonuses.\nOpportunities for educational events, relationship building, and fun!\nThis is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.\nPay Range\nThe pay range for this position is $26.50 - $33.00 per hour, depending on experience.\n Minimum Qualifications\n2 years of full-time Administrative experience with High School Diploma required.\nMust communicate clearly and professionally in all modes of communication.\nHighly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).\nHighly competent with PDF management and organization.\nCompetent with Microsoft Teams 365 and SharePoint.\nCompetent with office machines and operations.\nCompetent in proofing and quality control.\nPositive attitude and ability to work in a collaborative team environment.\nAdapt quickly, identify and resolve problems.\nStrong attention to detail and time management.\nAbility to manage multiple priorities and recurring deadlines.\nA passion for continuous improvement.\nPreferred Qualifications\nMinimum of 3 years of full-time Administrative experience.\nMinimum of 2+ years of experience in AEC or related industry.\nBachelor’s degree in Business Administration or a related field.\nExperience supporting a large office (100+ employees) with demonstrated ability to prioritize competing requests, communicate effectively across all levels of the organization, and maintain a high level of service in a dynamic environment.\nResponsibilities & Abilities\nThe Office Assistant is part of an Administrative team reporting to the Director of Business Operations.\nThe ideal candidate desires to collaborate with a team, is highly organized, flexible with team needs, and has a history of providing excellent service.\nServe as the first point of contact for visitors and support daily office operations, conference rooms, and workplace readiness.\nCoordinate meetings, trainings, travel, lunches, celebrations, and workplace events.\nMaintain office facilities, including kitchen, breakroom, coffee services, and shared spaces to ensure a clean, organized, welcoming, and professional environment.\nMaintain office supply stock, the functionality of office kitchen equipment, and coordinate ordering and vendor support as needed.\nCommunicate clearly and provide accurate, timely status updates, progress reports, and priorities to stakeholders.\nAbility to facilitate meetings, document key information, and communicate action items and outcomes effectively.\nOther general office administration tasks as assigned.\n Application Process\nIf you are interested in this position, please click on the “I'm Interested” button below.\nPhysical Demands and Work Environment\nDuties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5PM at our office in Downtown Los Angeles for the training period.\nUpon satisfactory completion of the training period, employee may be eligible for a hybrid work schedule consisting of four days in the office and one day working remotely per week.\nDuties are performed in a normal office environment while sitting at a desk or computer table.\nDuties require the ability to actively engage with a computer for several hours per day.\nMay occasionally need to lift items up to 30 lbs.\nOur Employees\nOur employees are valued and empowered, collaborative and team oriented, innovative in their approach and passionate about their work. They are reliable, trustworthy and open with a high level of integrity. They value diversity, are inclusive and are committed to critically thinking through problems and finding solutions.\nOur Offices\nOur Greater Los Angeles Structural office has two locations at the BLOC in Downtown Los Angeles and in the Irvine Towers in Irvine. A warm and friendly environment, we are dedicated to growing with our employees and allowing people to pursue their passions.\nKPFF is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce.\nKPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.\nKPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.","description_format":"text","description_chars":6501,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Annual bonuses","Dental insurance","Health insurance","Hybrid work","Parental leave","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-09-12T21:56:33Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 6 · green card filings: 1","filings_12m":6,"filings_prev_12m":14,"green_card_filings_12m":1,"median_offered_wage_usd":102500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":9,"band":"cold","label":"Long shot","p_open":1,"p_active":0.306,"p_room":0.28,"age_days":48,"expected_fill_days":20,"reasons":["conf:2","stale_co","win:tail","crowd:brand"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":66000,"is_top_pay":false},"html_url":"https://alion.io/job/kpff-office-assistant","json_url":"https://alion.io/job/kpff-office-assistant.json","meta":{"generated_at":"2026-10-20T20:37:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23979,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":690279},"rest":"https://alion.io/mcp/rest/get_company?id=690279"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fkpff-office-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fkpff-office-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fkpff-office-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/kpff-office-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fkpff-office-assistant"}]}