{"id":841330,"url":"https://alion.io/job/kpff-project-coordinator","title":"Project Coordinator","company":{"id":690279,"name":"KPFF","domain":"kpff.com","url":"https://alion.io/company/kpff","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":80,"open_postings":24,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Seattle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":35,"max":42,"currency":"USD","period":"hour","gross":null,"usd_annual":84000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-08-12T17:43:28Z","employer_posted_date":"2026-08-12","last_verified_at":"2026-10-21T07:22:50Z","board_verified":true,"closed_at":null,"days_open":69,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":69},"description":"KPFF, a multi-office, multi-discipline engineering firm, is committed to Excellence, Trust, Relationships, Stability, and Passion. For over 65 years KPFF has been providing creative solutions and excellent client service for a diverse range of projects and industries. Our 1,500+ professionals in 36 offices nationwide thrive in a decentralized structure, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and meaningful projects. To learn more about us and the projects we work on, visit our website at www.kpff.com.\n KPFF’s Seattle location is an exciting collection of transportation and structural engineers that specialize in designing infrastructure that connects communities across the region. Our work spans over a wide range of civil development, that includes but is not limited to; bridges, highways, fish passages, culverts, ferry terminals, and other roadway and trail improvements. We take pride in our collaborative approach to consulting, partnering with clients across the industry, from small local agencies, public agencies, transit authorities, and even fellow engineers to deliver thoughtful solutions that focus on technical excellence, environmental stewardship, and community impact.\nOur Seattle office, located in Downtown Westlake Center, is seeking a seasoned Project Coordinator with experience in providing project and operations support to both our Civil/Structural Group and Transportation Group. This position requires assistance managing and coordinating project and group logistics ranging from: contract and accounting support (design through construction) to group financial, administrative, and business development support.\nUnder minimal supervision, the selected individual will perform a variety of tasks to support successful delivery of projects and deliverable to clients. Individuals will be expected to confidently complete tasks similar in nature to the following:\nPrepare and review project invoices and progress reports\nProcess contracts and change orders/amendments/supplements\nIndependently set up and manage on a consistent basis, spreadsheets for fee estimates, cost tracking, and billing.\nReview and process subconsultant invoices\nBe able to clearly and proactively correspond with clients, organizations, and subconsultants\nGenerate and compile fee documents, scopes of work, subconsultant agreements, and project schedules\nCreate and maintain structured file and folder systems for project documentation, performing routine document filing and records management activities to ensure records are accurately filed, organized, and maintained throughout the project lifecycle.\nOrganize monthly staff meetings.\nSchedule project meetings, prepare agendas and notes, and maintain action item lists.\nCoordinate construction support activities, including shop drawing/submittal reviews and Request for Information (RFI) routing and resolution.\nPrepare and/or finalize reports and memorandums.\nCoordinate project deliverables with project team and clients.\nCoordinate project submittal QA/QC activities.\nWork closely with our Accounting team on a day-to-day basis to execute project set ups, organize and manage contract tasks and budgets, and all additional invoicing matters.\nProvide general support to project managers and principals\nProvide backup to other administrative and support staff\nAdapt to changing priorities and perform other duties, special projects, and assignments as needed to support project goals, team objectives, and operational needs\n Minimum Qualifications:\nAt least 4 years experience in invoicing and project contract administration\nExtensive experience in general accounting practices directly such as billings, accounts payable/account receivable (AP/AR), end of year, fiscal year, and billing inquiries.\nProficient in word processing, Outlook, Word, Excel, and MS Projects, SharePoint, Teams\nExcellent verbal and written communication skills\n4 years combined minimum experience in contract management, consulting, and/or working with public & private agencies.\n4-5 years combined experience in budget management and tracking\nAbility to multitask and manage multiple projects and deadlines with varying priorities\nDemonstrate ability to work effectively in a team environment and adapt to varied working styles and personalities\nOrganized, self motivated, and detail oriented\nAbility to maintain a positive working environment and process independently\nDesired Qualifications:\n\nExperience with public sector contracting and invoicing procedures\nWorking knowledge of frequently used software such as SharePoint, Bluebeam, and Smartsheet\nExperience in construction documents such as plans, specifications, permits, and proposals\nTechnical writing and project management/administrative certifications\n Physical Demands:\nDuties are primarily conducted in a standard office setting, requiring prolonged periods of sitting at a desk or computer table.\nOccasionally may be required to lift objects weighing up to 15 lbs.\nTravelling to project sites and performing field observations which may involve walking, standing, kneeling, or navigating uneven terrain.\nCompensation:\nThe base compensation for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate is $35.00 - $42.00 hourly.\nAdditionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process, we'll provide detailed information and address any questions you may have about the overall compensation package and benefits.\nBenefits provided by KPFF include:\nAn excellent 401(k) retirement savings plan with employer contributions\nMedical insurance\nDental insurance with a no-premium option\nVision insurance with a no-premium option\nHealth Savings Account (HSA) option with employer contribution\nMedical Flexible Spending Account (FSA) option\nDependent Care FSA option\nEmployee Assistance Program\nGroup life insurance\nShort-term disability insurance\nLong-term disability insurance\nSeven paid holidays and two floating holidays\n10 vacation days annually, which increases with years of service.\n10 days of personal and sick time to care for yourself and family members.\nUp to one week (five business days) of paid jury duty per year.\nSix weeks of supplemental paid family leave\nTravel accident insurance\nSubsidized ORCA bus/rail pass\nAll your information will be kept confidential according to EEO guidelines.\n#LI-Hyrbid\nKPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.\nKPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.","description_format":"text","description_chars":7227,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Dental insurance","Health 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