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In this onsite role, you will act as the central point of coordination across Facilities, IT, OHS, HR, Finance, and compliance-related activities, helping ensure a safe, efficient, and well-organized workplace.\nRequirements:\n2-3 years of experience\nCustomer-focused mindset with a commitment to delivering a high-quality employee and visitor experience\nExperience supporting office operations within a corporate or IT services environment preferred\nFluent in Swedish and English, both written and spoken\nProficient in Microsoft Office applications, particularly Excel, Word, and Outlook\nAbility to effectively coordinate multiple activities, priorities, vendors, and service providers simultaneously\nExcellent communication, interpersonal, and problem-solving skills\nHigh level of professionalism, integrity, ownership, and initiative\nResponsibilities:\n Facilities & Logistics Management\nManage front office operations, including visitor management, ID card administration, and support for VIP visits\nCoordinate meetings, events, guests, courier, office supplies, and transportation\nCoordinate housekeeping, maintenance, repairs, and overall facility upkeep\nCoordinate access control, CCTV, security, and alarm-related activities\nSupport heating, cooling, and other infrastructure-related activities\nSupport FLM procurement activities, PRs, facility audits, and employee exit clearances\n IT Coordination & Asset Management\nCoordinate the allocation, deallocation, tracking, and inventory management of IT assets and equipment\nCoordination with Central team (Munich) for any IT related issues\nCoordinate with external vendors and service providers for hardware maintenance, warranty claims, and related IT support activities\n Occupational Health & Safety (OHS)\nCoordinate with external OHS service providers to support workplace health and safety requirements\n Electrical Compliance \nCoordinate with the responsible electrical person for electrical maintenance, inspections, testing, and DGUV compliance activities\nCoordinate with employees and external vendors for electrical safety training, maintenance, corrective actions, and other related activities\nMaintain electrical-related schedules and records, and support energy monitoring and implementation of safety measures as advised by the responsible electrical person\n Finance\nCoordinate the sharing of invoices and financial documentation with relevant stakeholders\nFacilitate communication of finance-related correspondence with offshore stakeholders\n HR\nSupport employee onboarding coordination (joining formalities)\nShare and track HR-related documentation and communications\nSkills\nAdministration","description_format":"text","description_chars":2793,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Swedish","level":"Advanced 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