{"id":425303,"url":"https://alion.io/job/kraken-robotics-executive-assistant","title":"Executive Assistant","company":{"id":58199,"name":"Kraken Robotics","domain":"krakenrobotics.com","url":"https://alion.io/company/kraken-robotics","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"A","score":93,"open_postings":11,"ghost_share":0,"stale_share":0.091,"repost_share":0,"time_to_fill_p50_days":77,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dartmouth, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":83000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":79},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-18T15:49:15Z","employer_posted_date":"2026-08-18","last_verified_at":"2026-10-31T01:04:58Z","board_verified":true,"closed_at":null,"days_open":73,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":71},"description":"NEW CAREER OPPORTUNITY\nBuild your career with Kraken Robotics. Make a difference to others. If innovation drives you, and you want a career that makes a difference to the world, helping humanity overcome the challenges in our oceans - safely, efficiently, and sustainably -then come join us at Kraken Robotics.\nKraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.\nThe Executive Assistant provides high level administrative support to a group of senior executives spread across several geographic locations primarily in North America. They act as a strategic partner to boost executive team cohesion, effectiveness and productivity.\nRoles and Responsibilities\nOverseeing all incoming and outgoing communications for executives, including emails, phone calls, reports, and internal & external correspondence.\nCreating, editing and producing professional documents, such as reports, meeting notes, emails, letters, presentations, and reports.\nManaging multiple executives’ calendars, including adding events, scheduling/rescheduling appointments and providing daily briefings.\nActing as the first point of contact for internal and external partners seeking time with the executives, including vendors, colleagues, clients, and customers.\nConducting research and creating briefing documents on various topics based on the needs of the executive team.\nManaging travel schedules and bookings for multiple executives using dedicated agents and travel tools.\nPlanning and organizing virtual and in person events and meetings both on company facilities and at partner locations when used.Includes booking meeting spaces, organizing refreshments, ensuring supplies and collateral are available, room set up/clean up, and ensuring follow up actions and documents are provided. \nOrganizing, maintaining, printing, distributing and storing important information and documents.\nQualifications and Experience\nPost secondary diploma in a business administration or related field\n7 years’ experience in an executive level business support/administrative role supporting multiple geographically distributed partners \nOutstanding time management and organizational skills in a demanding fast-paced environment\nStrategic thinking skills combined with the ability to solve problems, anticipate the executives’ needs, and be solution-oriented, proactively alerting the executives of potential risks\nAgility and flexibility in response to changing priorities and needs with proactive follow-through\nAbility to conduct research and create reports or presentations\nExpert MS Office skills with significant experience in preparing polished and professional documents\nExceptional attention to detail with the ability to organize complex data and patterns\nAdaptable with an innate ability to learn quickly\nSuperior communication skills with strong ability to built rapport with stakeholders of all levels","description_format":"text","description_chars":2925,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sensors & Transducers","Underwater & Marine Robotics"],"lifecycle":[{"event":"open","at":"2026-09-06T04:48:51Z"},{"event":"close","at":"2026-10-02T01:37:09Z"},{"event":"reopen","at":"2026-10-27T13:10:57Z"}],"visa":[],"liveness":{"score":47,"band":"ok","label":"Likely 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