Local Facility Management Coordinator

It's more than a job

In an administrative role at Kuehne+Nagel, tasks such as managing office operations or coordinating schedules certainly contribute to your team's success, but they also provide meaningful moments for people around the world. Because your attention to detail supports your colleagues to perform at their best, such as ensuring the timely and seamless transport of hearing aids and advanced medical devices that change lives. At Kuehne+Nagel, our work contributes to more than we imagine.

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How you create impact

The Local Facility Management Coordinator is responsible for ensuring the smooth, efficient, and effective operation of multiple locations. This role oversees a wide range of administrative and facility-related functions, including managing office supplies and inventory, coordinating building maintenance and repairs, administering security badges and access controls, managing vendor relationships, and processing location-related invoices and payments. The Coordinator plays a critical role in maintaining a safe, organized, and productive work environment that supports daily business operations. Success in this position requires strong organizational, communication, problem-solving, and multitasking skills, as well as the ability to effectively prioritize competing demands. For locations managed remotely, the Local Facility Management Coordinator works closely with the respective Station Manager to coordinate facility operations, ensure alignment on local needs and priorities, and provide ongoing support to maintain operational excellence across all assigned locations.

• Manage facility-related purchasing activities, invoices, payments, records, and vendor relationships in compliance with company policies.

• Coordinate office operations, including supplies, inventory, workspace organization, equipment maintenance, and utility monitoring.

• Oversee facility services and support building maintenance, repairs, and workplace improvements.

• Administer security access, badges, CCTV and alarm system coordination, and serve as the primary contact for security service providers.

• Partner with Station Managers, Quality, Safety, and Health (QSHE), Finance, HR, and other stakeholders to ensure effective facility operations and compliance.

• Support emergency preparedness programs, safety initiatives, and required facility reporting.

• Assist with office renovations, relocations, and other facility-related projects while tracking timelines and deliverables.

• Promote a positive workplace experience through employee engagement initiatives and office events, where applicable.

• Support onboarding activities, I-9 processing, purchase requisitions, temporary staffing coordination, and other administrative functions as required.

• Build strong relationships with internal and external partners to ensure consistent service delivery and operational excellence across all assigned locations.

What we would like you to bring

• Associate’s degree required; Bachelor’s degree preferred.
• 1+ years of experience in office administration, facilities coordination, workplace operations, or a related field preferred.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment.
• Excellent organizational, time management, and problem-solving skills, with strong attention to detail.
• Effective verbal and written communication skills, with the ability to build positive working relationships across all levels of the organization.
• Ability to work collaboratively in a team-oriented environment while proactively addressing operational needs.
• Responsive, dependable, and professional, with a strong commitment to customer service and workplace support.
• Ability to maintain confidentiality and handle sensitive information with discretion.

This position is not eligible for employment visa sponsorship. Applicants must be currently authorized to work in the United States on a full-time basis without the need for current or future employer sponsorship.

What's in it for you

At Kuehne+Nagel we strive daily to inspire, empower, and deliver not only to our customers, but also to our colleagues. We offer a dynamic global work environment with opportunities for excellent training programs and career mobility. Base wage is part of a competitive total rewards package that includes health and welfare benefits, a 401k retirement savings plan, tuition reimbursement, and incentive compensation for eligible roles. Individual pay may vary from the target range and is determined by a number of factors including experience, skills, job location, internal pay equity, and other relevant business considerations. Kuehne+Nagel reviews pay ranges regularly to ensure competitive and fair pay based on industry market data. #LI-TD1

Kuehne+Nagel participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Artificial Intelligence (AI) tools may be used to assist in specific processes [e.g. screening applications, interview scheduling]. These tools analyze information to support decision-making, but final decisions are made by human reviewers.

Who are we

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.

As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.

We kindly advise that placement agencies refrain from submitting unsolicited profiles. Any submissions of candidates without prior signed agreement will be considered our property and no fees will be paid.