{"id":2175159,"url":"https://alion.io/job/l3harris-technologies-administration-d-site-administrative-assistant","title":"Administration D - Site Administrative Assistant","company":{"id":177017,"name":"L3Harris Technologies","domain":"l3harris.com","url":"https://alion.io/company/l3harris-technologies","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":22,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tucson, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":74000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T13:54:30Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-20T16:18:10Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Job Title: Administration D - Site Administrative Assistant\nJob Code: 45875\n Job Location: Tucson, AZ - Davis-Monthan AFB (Onsite)\nJob Schedule: 5/8: Employees work 8 hours per day, 5 days a week; Rotating Shifts; Mission Dependent\n\nJob Description:\nThe Field Administrative Assistant reports to the Site Manager and provides autonomous administrative and operational support for program at Davis-Monthan AFB. The role manages site administrative processes, workforce timekeeping and travel support, expense and payment coordination, personnel records, correspondence, supplies, and management calendars. The assistant works closely with the PMO Administrative Assistant, Site Manager, Shared Services, Payroll, Accounts Payable, Security, and other program stakeholders to keep site operations organized, compliant, and responsive to customer and program requirements.\n\nEssential Functions:\nAbility to obtain a US Secret security clearance.\nWillingness and ability to work onsite, adjust schedules, and support occasional extended hours as required for site and program operations.\nWillingness and ability to travel within CONUS and support deployment-planning activities for OCONUS operations as required.\nAbility to read, write, speak, and understand English.\nSite Administration and Financial Support:\nComplete, audit, and submit expense reports for field employees, including travel, relocations, training, reimbursements, and other authorized site expenses; coordinate with Shared Services and Accounts Payable to facilitate payment of expense reports and non-purchase-order payment requests.\nReview weekly Business Travel Account airfare reports; coordinate travel requests and approvals; maintain accurate travel, itinerary, and calendar information for site management and assigned personnel.\nOrder office and site supplies; manage incoming and outgoing mail and correspondence; prepare, edit, route, file, and retain administrative documents, reports, agendas, notifications, and other program communications.\nProcess personnel administrative actions, including employee terminations, Corporate Card cancellations, return of L3Harris and C3ISR property to functional owners, onboarding coordination, and other site-support actions in accordance with approved procedures.\nTimekeeping, Compliance, and Records:\nAssist site employees with AutoTime entries, verify labor hours and correct charge codes, manage timesheet-signing actions, coordinate resolution of weekly Unsigned Autotime items, and submit weekly labor-adjustment spreadsheets to Payroll.\nMaintain accurate site records, logs, calendars, checklists, and status trackers; safeguard controlled, sensitive, personal, and health information in accordance with company, contract, and applicable handling requirements.\nTrack ethics-compliance actions and support CFO Compliance data requests by compiling detailed transaction activity and reporting required dollar values in accordance with DoD, USSOCOM, Air Force, company, and program policy directives.\nCoordinate with the PMO Administrative Assistant, Site Manager, and applicable functional teams to resolve employee administrative issues and maintain continuity across site and program operations.\nDeployment Coordination and Planning Support:\nSupport Site Manager and PMO planning for CONUS temporary duty and OCONUS deployment activities by maintaining deployment trackers, timelines, readiness checklists, and required administrative documentation for assigned personnel.\nCoordinate and track deployment-readiness actions, including travel arrangements, passports, visas, immunizations, medical evaluations, training completion, security requirements, and other personnel documentation; promptly communicate gaps and pending actions to the Site Manager and designated program points of contact.\nPrepare, submit, track, and maintain status for APACS requests and associated theater or country-access documentation in coordination with PMO Security, customer representatives, host-nation or embassy points of contact, and other authorized stakeholders.\nAssist with deployment briefs, personnel itineraries, return-travel coordination, and post-deployment administrative closeout while preserving sensitive information and following approved program procedures.\nPerform other assigned duties and special projects as required by Management.\n\nQualifications:\nRequires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.\nMinimum 4 years of experience using Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.\nMinimum 2 years of experience supporting timekeeping, travel, expense reporting, records management, office administration, or similar operational administrative functions.\n\nPreferred Additional Skills:\nActive US Secret security clearance.\nExperience using Concur, AutoTime, SignIt, PARS, APACS, or comparable business-travel, timekeeping, training, or access-request systems.\nExperience supporting military, defense-contract, deployed, or multi-site operations, including CONUS temporary duty or OCONUS deployment coordination.\nExperience handling confidential, sensitive, controlled, personal, or health information in accordance with approved procedures.\nStrong organization, customer-service, written communication, and follow-through skills; 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