{"id":3721516,"url":"https://alion.io/job/la-conservation-corps-executive-assistant","title":"Executive Assistant","company":{"id":2256045,"name":"LA Conservation Corps","domain":"lacorps.org","url":"https://alion.io/company/lacorps","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":29,"max":37,"currency":"USD","period":"hour","gross":null,"usd_annual":74000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-04T02:48:38Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-06T13:33:53Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Organization Summary\nThe LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.\nMission\nWe create equitable opportunities for young people to build resilience in themselves, their communities and the environment through a program of work, education and support.\nPosition Summary\nReporting to the Chief Executive Officer (CEO), the Executive Assistant serves as a trusted strategic partner to the Chief Executive Officer, providing high-level administrative, operational, and project management support. This position manages the CEO's office, serves as a primary liaison to the Board of Directors, supports development and fundraising activities, and coordinates special projects and organizational initiatives.\nThe Executive Assistant must exercise sound judgment, maintain the highest level of confidentiality, anticipate organizational needs, and effectively manage multiple priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, detail-oriented, and committed to supporting the mission and goals of the organization.\nResponsibilities\nExecutive Office Management\nManages and coordinates the CEO's calendar, appointments, meetings, travel arrangements, and speaking engagements.\nPrioritizes and manages incoming communications, correspondence, and requests for the CEO.\nPrepares meeting agendas, presentations, reports, briefing materials, and correspondence.\nTracks and monitors follow-up actions, deadlines, and strategic priorities assigned by the CEO.\nServes as a gatekeeper and point of contact for internal and external stakeholders.\nCoordinates executive meetings and leadership team activities.\nDrafts and edits correspondence, speeches, presentations, reports, and other executive communications.\nMaintains confidential files, records, and sensitive organizational information.\nManages travel logistics, expense reports, and reimbursement documentation for the CEO.\nSupports CEO participation in community, civic, fundraising, and partnership events.\nBoard of Directors Liaison\nServes as the primary administrative liaison between the CEO and Board of Directors.\nCoordinates all Board and committee meetings, including scheduling, logistics, meeting materials, and communications.\nPrepares and distributes Board packets, agendas, minutes, resolutions, and supporting documentation.\nMaintains Board records, governance documents, committee rosters, and historical archives.\nTracks Board member terms, attendance, committee assignments, and annual compliance requirements.\nSupports Board recruitment, onboarding, orientation, and engagement activities.\nCoordinates annual Board affirmations, conflict-of-interest disclosures, and governance documentation.\nFacilitates communication between Board leadership and executive staff.\nAssists with planning and execution of Board retreats, special meetings, and strategic planning sessions.\nDevelopment and Fundraising Support\nProvides administrative support to the Development and Communications Department.\nAssists with donor stewardship and cultivation activities.\nCoordinates donor meetings, site visits, and fundraising events involving the CEO.\nSupports preparation of fundraising proposals, sponsorship materials, donor presentations, and reports.\nMaintains donor tracking systems and supports donor acknowledgment processes.\nAssists with Board fundraising initiatives and volunteer engagement activities.\nCoordinates event logistics and executive participation in fundraising campaigns and special events.\nSupports preparation of reports and materials for development committees and fundraising efforts.\nAssists with grant-related administrative activities, as needed.\nSpecial Projects and Strategic Initiatives\nCoordinates and manages special projects assigned by the CEO.\nTracks progress on strategic initiatives and organizational priorities.\nDevelops project plans, timelines, and status reports.\nConducts research and prepares briefing materials on key organizational issues.\nFacilitates cross-departmental coordination for organizational initiatives.\nSupports implementation of strategic plans, organizational goals, and executive priorities.\nAssists with planning and execution of organizational events, recognition programs, and leadership activities.\nMonitors project deliverables and ensures timely completion of assigned tasks.\nOrganizational Leadership Support\nSupports Executive Management Team meetings and initiatives.\nPrepares reports, dashboards, and presentations for leadership meetings.\nAssists with organizational communications and executive announcements.\nCoordinates leadership retreats, planning sessions, and staff engagement activities.\nSupports organizational culture and employee engagement initiatives as directed.\nRepresents the CEO's office with professionalism and exceptional customer service.\nOther duties may be assigned, as needed.\nPlease note that this job description is not intended to provide a comprehensive list of all duties, responsibilities, or activities that may be required of the employee in this role. Duties responsibilities and activities may change at any time and without notice.\nQualifications\nMinimum Requirements/Qualifications\nDemonstrate excellent communication and presentation skills (verbal and written); characterized by actively listening and ensuring respectful two-way communication. \nDemonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds. \nDemonstrate strong time management skills and a high level of attention to detail. \nDemonstrate a high level of accountability, responsibility, and dependability. \nDemonstrate teamwork through cooperation and collaboration with others. \nDemonstrate a positive attitude, self-discipline and self-awareness. \nAbility to prepare concise, logical and grammatically correct documents, reports, and presentations. \nAbility to accept, direct and perform responsibilities and assigned tasks as a project team member in support of the overall project. \nAbility to explain policies, procedures, directions and represent the Corps’ philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public. \nAbility to structure tasks, establish priorities and set goals. \nAbility to effectively perform the physical requirements of the job, as well as train others. \nAbility to effectively provide presentations, work demonstrations, and instruction to others to promote and establish of culture of safety. \nAbility to balance competing priorities and multiple stakeholders. \nAbility to work independently. \nIntermediate level of computer skills (Microsoft Office environment) including Excel, Word, PowerPoint, and Internet research. \nHigh level of interpersonal skills, integrity and the ability to keep information confidential. \nUses good judgment, evaluates alternatives in the achievement of quality outcomes.\nResults-/Solution-oriented; flexible. \nPassion for the Corps and ability to articulate its mission. \nExperience with using and updating databases.\nExcellent attention to detail and accuracy in entering data.\nEducation And Experience\nHigh school Diploma.\nThree (3) to five (5) years of progressively responsible executive administrative support experience.\nExperience coordinating complex projects and organizational initiatives.\nBachelor’s Degree (from an accredited institution) in Business Administration, Public Administration, Communications, Nonprofit Management or a related field, preferred.\nExperience supporting a Chief Executive Officer, Executive Director, President, or senior executive preferred.\nExperience working with nonprofit Boards of Directors strongly preferred.\nExperience supporting fundraising, donor relations, or development activities preferred.\nOther Duties and Requirements\nCalifornia Class C Driver’s License, validation of driving record for commercial policy insurability per the requirements of the state of California. \nOccasional use of private vehicle for company purposes; validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the State of California. Mileage will be reimbursed at the Internal Revenue Service (IRS) standard mileage rate. \nPass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility) \nPass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment. \nReference checks will be conducted. Employment is contingent upon receipt of acceptable references. \nSalary and Benefits\nHourly rate range $29.99 - $37.96.A starting hourly rate higher than $29.99 is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale.\nMedical, Dental, Vision Benefits with 93% employer coverage of costs for employee and 79% coverage for additional family members. \n3 weeks of vacation accrued per year; 11 paid Holidays and 80 hours of sick time accrued per year. \n401k retirement plan with match of up to 3%. \nApplication Procedure\nComplete application and provide resume and cover letter at www.lacorps.org. The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.\nBased upon a review of your application and supportive information, applicants will be considered for the interview portion. The interview will cover education and experience requirements. Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or, if applicable, at the time an interview is scheduled.\nAA/EEO Statement\nIt is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.\nLA Conservation Corps\nEqual Opportunity Employer\nwww.lacorps.org","description_format":"text","description_chars":10646,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Insurance coverage","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Waste Management","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-11-04T02:48:38Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":28,"reasons":["conf:40","win:early"],"computed_at":"2026-11-08T05:47:12Z"},"pay":{"stated_usd_annual":74000,"is_top_pay":true},"html_url":"https://alion.io/job/la-conservation-corps-executive-assistant","json_url":"https://alion.io/job/la-conservation-corps-executive-assistant.json","meta":{"generated_at":"2026-11-08T08:05:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17616,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2256045},"rest":"https://alion.io/mcp/rest/get_company?id=2256045"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fla-conservation-corps-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fla-conservation-corps-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fla-conservation-corps-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/la-conservation-corps-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fla-conservation-corps-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3721516}},{"tool":"search_jobs","arguments":{"company":"lacorps.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3721516},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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