{"id":3934987,"url":"https://alion.io/job/la-phil-department-coordinator-learning","title":"Department Coordinator, Learning","company":{"id":1758007,"name":"LA Phil","domain":"laphil.com","url":"https://alion.io/company/laphil","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":30,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Monday.com","optional":true},{"name":"SharePoint","optional":true},{"name":"Slack","optional":true}],"status":"live","first_seen_at":"2026-11-07T08:00:00Z","employer_posted_date":"2026-11-08","last_verified_at":"2026-11-08T14:55:23Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Department Coordinator, Learning\nPosition Status: Part-Time, Non-Exempt (20–29 hours per week)\nReports to: Senior Director, Learning and Operations\nPay Range: $30 per hour \nDepartment: Learning\nAbout Learning at the LA Phil:\nLeading the LA Phil’s strategic engagement with youth and education across Los Angeles, the Learning programs at the LA Phil champion the organization’s investment in the larger arts ecosystem while providing thought-leadership and advocacy for youth engagement program models that uplift and inspire. The Learning portfolio includes Youth Orchestra Los Angeles (YOLA) and its hubs across the city, along with Collaborative Learning programs such as Symphonies for Schools, Symphonies for Youth, the Composer Fellowship Program, and Upbeat Live.\nPosition Summary:\nThe Department Coordinator, Learning, reporting to the Senior Director, Learning and Operations, supports the day-to-day administrative operations of the Learning Department, including the Youth Orchestra Los Angeles (YOLA) sites and Collaborative Learning programs. The Department Coordinator is an essential member of the Learning team who keeps the department’s systems, calendars, contracts, and communications moving, working in close collaboration with the Senior Manager, Learning, the Senior Director, Learning & Operations, and the Vice President, Learning.\nThe Department Coordinator serves as the department’s administrative coordinator, taking lead on the contracts and settlement for vendors and artists; manages calendaring and meeting logistics for Learning Department leadership, specifically the Vice President, Learning, and coordinates with the LA Phil Digital team on social media content for YOLA and Learning programs.\nThis position will include occasional evening and weekend responsibilities.\nScope of Work:\nAdministrative Support and Department Systems:\nProvide general administrative support to the Learning Department including organizing logistics for meetings and calendaring\nServe as point of contact for processing department invoices, mailings, and office supplies\nManage the department’s corporate card receipt tracking and monthly statement reconciliation\nSupport the ordering of supplies for Learning department events and programs\nMaintain confidentiality of sensitive institutional, personnel, and participant information\nContracts and Settlements:\nServe as the department’s contract and settlement specialist for Learning and YOLA programming, including teaching artists, guest artists, faculty, clinicians, contractors, and vendors\nDraft contracts from approved templates and route them for review and signature through Concord, tracking each agreement from request through full execution\nMaintain a current contract log and shared filing system so that status, terms, deliverables, and payment schedules are visible to program staff\nPrepare settlement packets following engagements and events, reconciling fees, expenses, and deliverables against the executed contract and supporting documentation\nCoordinate with Finance and Legal to resolve questions on contract terms, vendor setup, and payment timing, and ensure individuals and organizations are paid in a timely manner\nFlag discrepancies, missing documentation, and upcoming renewals to the Senior Director, Learning and Operations\nDepartment Leadership Calendaring and Meeting Coordination:\nManage calendaring for the Vice President, Learning, scheduling internal and external meetings, site visits, and travel\nCoordinate and schedule department and cross-departmental meetings; prepare agendas and materials as requested, record and distribute meeting minutes, and track follow-up items\nMaintain the Learning Department master calendar of programs, events, concerts, and deadlines across YOLA hubs and Collaborative Learning programs\nPrepare logistics briefing for leadership engagements, including donor and partner visits to YOLA sites\nCommunications and Social Media Coordination:\nServe as the Learning Department’s point of contact with the Digital team for social media, coordinating the YOLA and Learning content calendar\nCollect photos, video, stories, and event details from YOLA hub leadership and Learning staff; draft captions and post copy for Digital team review and route content through approvals\nUpload and organize photo and video assets in Clark and ensure media releases and permissions are on file\nCollaborate with the Senior Director, Learning and Operations to prepare and proofread communication pieces, including presentations, newsletters, talking points, and information for web, social media, and marketing\nCommunicate effectively in written and verbal form with key internal and external stakeholders\nOther duties as assigned, including but not limited to:\nAssisting and collaborating with other Learning Department team members as needed\nSupporting company-wide learning and community initiatives and related communications, including Upbeat Live, Symphonies for Youth, and Symphonies for Schools\nPre-concert and concert duty\nRelationships:\nReports to: Senior Director, Learning and Operations\nSupervises: None\nInteracts with:\nVice President, Learning\nLearning Department staff\nYOLA hub leadership, Program Managers, and teaching artists\nDigital, Marketing, and Public Relations\nFinance\nHuman Resources and Legal\nProduction and Artistic Planning\nCommunity partners\nOther LAPA staff as needed\nPosition Expectations:\nThe Department Coordinator, Learning is an important member of the Learning team and is central to the smooth functioning of department systems, contracts, calendars, and communications\nThe Department Coordinator, Learning is expected to be an active and participatory member of the Learning team and to engage with major events for the department\nThe Department Coordinator, Learning will have excellent communication skills, with attention to detail, a strong sense of empathy, and a proactive, curious nature\nThe Department Coordinator, Learning will continuously look for ways to improve the operational logistics of Learning programs and the experiences of staff, partners, families, students, and audiences\nPosition Requirements:\nTwo or more years of administrative, operations, or project coordination experience, preferably in an arts, education, or nonprofit setting, with an undergraduate degree or equivalent experience\nExperience drafting, routing, or tracking contracts and processing invoices, settlements, or similar financial and administrative workflows\nExperience managing calendars and scheduling for senior staff\nFamiliarity with social media platforms (Instagram, LinkedIn) and basic content coordination; experience with a digital asset management system is a plus\nStrong organizational skills, attention to detail, and time management, with the ability to prioritize and manage multiple deadlines\nExcellent written and verbal communication skills; impeccable customer service\nProfessionally proficient computer skills; Microsoft Office suite and SharePoint required. Knowledge of the following platforms is a plus: Salesforce or other CRM, Monday.com, Concord, Acceptd, Slack, and Zoom\nPositive and flexible attitude; works well on a team and in a fast-paced, multi-tasking environment\nPassion for and ability to work with diverse personalities and populations; commitment to improving and promoting equity, diversity, and inclusion practices in all aspects of the work\nAppreciation for and knowledge of music (orchestral and/or choral) is a plus\nSpanish language proficiency is a plus\nLocal travel, as well as occasional evening and weekend availability","description_format":"text","description_chars":7608,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":true}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Music Industry","Venues"],"lifecycle":[{"event":"open","at":"2026-11-08T06:28:41Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":27,"reasons":["conf:2","win:early"],"computed_at":"2026-11-08T17:27:09Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/la-phil-department-coordinator-learning","json_url":"https://alion.io/job/la-phil-department-coordinator-learning.json","meta":{"generated_at":"2026-11-08T17:27:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":36691,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1758007},"rest":"https://alion.io/mcp/rest/get_company?id=1758007"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fla-phil-department-coordinator-learning"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fla-phil-department-coordinator-learning"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fla-phil-department-coordinator-learning"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/la-phil-department-coordinator-learning\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fla-phil-department-coordinator-learning"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3934987}},{"tool":"search_jobs","arguments":{"company":"laphil.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3934987},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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