{"id":3775327,"url":"https://alion.io/job/labconnect-executive-assistant-human-resources","title":"Executive Assistant - Human Resources","company":{"id":3854072,"name":"labconnect","domain":"labconnect.com","url":"https://alion.io/company/labconnect","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":80,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":11,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Raleigh, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-04T05:00:00Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-08T04:32:51Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Job Summary\nThe Executive Assistant supports the Senior Executive Assistant to the CEO and assigned Executive-level Leaders by providing administrative support and project coordination. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. \nEssential Duties and Responsibilities\nCalendar Management: Managing executive schedules by organizing appointments, meetings, and events. Organize complex calendars and schedules, resolving any scheduling issues. \nTravel arrangements: Making travel arrangements, including booking flights, hotels, transportation and creating itineraries. \nCommunication Support: Draft and manage emails, memos, and internal/external correspondence. \nTechnology & Systems: Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other relevant software. \nProcess Improvement: Identify and implement efficiency-enhancing solutions. \nGeneral Administrative Support: Manage documentation, file organization, and assist with special projects. \nMeeting support: Assisting with meeting preparations, which may involve scheduling meetings, preparing agendas and organizing necessary materials. Following up on action items and ensuring timely completion of tasks discussed during meetings. \nInformation Management: Organizing and maintaining files, records and databases. Managing confidential information with discretion and ensuring data integrity and security. \nReporting and Research: Creates reports and conducts research and gathers information on specific topics as requested by executives. \nExpense Management: Managing and tracking expenses for the executive team. \nProvides back-up to Sr. Executive Assistant and other administrative assistants. \nMaintains a high level of confidentiality in all matters. \nPerforms other related duties and tasks as necessary or as assigned \n\nEducation and Experience\nA bachelor's degree in business, communications, or a combination of relevant work experience and on the job training preferred. \n1-3 years of administrative experience supporting multiple executive leaders, producing quality work under time constraints, and working with detailed confidential information. \nTime management, organization and prioritization abilities. \nExperience in a team environment, demonstrating a high degree of tact, discretion, flexibility, and diplomacy. \nExperience building and maintaining professional, friendly, and cordial relationships with team members, including staff and external partners. \nDemonstrated experience in Microsoft Office Suite (Outlook, SharePoint, Word, PowerPoint, and Teams); Navan Concur or similar travel and expense tool. \n\nSkills and Ability\nMust be able to work in a fast-paced environment and maintain organization and accountability to projects and tasks. \nProfessional demeanor with a strong business focus. \nExcellent project management, coordination, and organizational skills. \nProficiency in use of software and tools, especially MS PowerPoint, Teams, and OneNote required. Knowledge of Visio preferred. \nExcellent communication and interpersonal abilities. \nProblem-solving and critical thinking skills. \nAttention to detail and a commitment to meeting project deadlines. \nAbility to work autonomously as well as part of a team. \nAcute attention to detail and dedicated work ethic. \nAbility to travel as needed. \n\nSupervisory Responsibilities: None\nPhysical Demands: \nPlease keep the list that is appropriate for the role and remove the other, along with this line.\nWhile performing the duties of this job, the occupant is regularly required to:\nProlonged periods of sitting at a desk and working on a computer.\nProlonged use of computer and headphones for conference calls.\nCommunicate effectively via phone, video, and email.\nUse hands and fingers to operate a computer and other office equipment.\nTravel Requirements: Minimal\nOne Global Team\nAt LabConnect, we are proud to be one global team: united by our shared mission to advance clinical trials through innovation, agility, and collaboration. We believe that our people are our greatest asset, and we are committed to fostering a workplace that reflects our core values: People First, Quality Focused, Customer Centered, Technology Driven, and Accountability Always.\nLabConnect is an Equal Opportunity Employer. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), creed, national origin, age, disability, genetic information, veteran status, or any other legally protected status. We are committed to cultivating a workplace that is safe, equitable, and respectful for all. Together, as one global team, we strive to ensure that every individual has the opportunity to thrive and contribute to our shared success.\nThis job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform other related duties as may be required by their supervisor. 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